 2002 Prentice Hall Revolution in Writing From Word Processing to Paperless Publishing

 2002 Prentice Hall 2 Topics The Word Processing Process The Wordsmith’s Toolbox The Desktop Publishing Story Tomorrow’s Word Tools “I …cannot imagine now that I ever wrote with a typewriter.” Arthur C. Clarke, author and scientist

 2002 Prentice Hall 3 The Word Processing Process Word processing involves the following steps:  Entering text  Editing text  Formatting & proofreading the document  Saving the document on disk  Printing the document

 2002 Prentice Hall 4 Entering Text As you enter text using a word processor, your text is displayed on the screen and stored in the computer’s RAM. Save your work periodically because RAM is not permanent memory.

 2002 Prentice Hall 5 Editing Text Write and refine a document easily by:  navigating to different parts of a document  inserting or deleting text at any point  moving & copying text  searching and replacing words or phrases

 2002 Prentice Hall 6 Formatting Text Formatting refers to how the words look on a page. WYSIWIG (“What you see is what you get”)  What you see on the screen is a close approximation of what you will see on paper Types of formatting:  Character  Line & Paragraph  Entire Document

 2002 Prentice Hall 7 Character Formatting Characters are measured by point size with one point equal to 1/72 inch. A 20 pts A 40 pts 80 pts 120 pts A A 200 pts A

 2002 Prentice Hall 8 All About Fonts A font is a size and style of typeface. Serif fonts have serifs or fine lines at the ends. Sans-serif fonts have plainer, cleaner lines. Arial

 2002 Prentice Hall 9 Paragraph Formatting Formatting for paragraphs involve margin settings, line spacing, indents, tabs and justification.

 2002 Prentice Hall 10 Document Formatting You can impact the appearance of an entire document through the following:  Style sheets  Headers and footers  Multiple columns  Automatic editing features  Table of Contents and Indexes  Conversion to HTML for web publishing

 2002 Prentice Hall 11 The Wordsmith’s Toolbox Outliners and Idea Processors Synonym Finders Digital References Spelling Checkers Grammar and Style Checkers Form Letter Generators Collaborative Writing Tools

 2002 Prentice Hall 12 Outliners and Idea Processors  arranging information into levels  rearranging ideas and levels  hiding and revealing levels of detail as needed Outliners are effective at performing the following functions:

 2002 Prentice Hall 13 Synonym Finders Computerized thesaurus can provide instantaneous feedback for synonyms and antonyms.

 2002 Prentice Hall 14 Digital References Dictionaries, quotation books, encyclopedias, atlases, almanacs and other references are now available in digital form. The biggest advantage of the electronic form is speed. The biggest drawback is that quick copying may tempt writers to plagiarize.

 2002 Prentice Hall 15 Spelling Checkers Spelling checkers compare words in your document with words in a disk-based dictionary. Words may be flagged; you make the decision to ignore or change the spelling.

 2002 Prentice Hall 16 Collaborative Writing Tools Groupware -software designed to be used by a workgroup Provides for collaborative writing and editing Tracks changes and identifies by the originator’s name Compares document versions and highlights differences in documents

 2002 Prentice Hall 17 Grammar and Style Checkers A grammar and style checker flags possible errors and makes suggestions for correcting. It spots the following:  Spelling  Errors of context  Common grammatical errors  Stylistic foibles

 2002 Prentice Hall 18 Form Letter Generators The Mail Merge feature in word processors generates personalized form letters and mailing labels.  Create a database with names  Create a form letter  Merge the database with the form letter to create a personalized letter

 2002 Prentice Hall 19 The Desktop Publishing Story The process of producing a book, magazine or other publications includes several steps:  Writing text  Editing text  Producing drawings, photographs, and other graphics to accompany text  Designing a basic format for the publication

 2002 Prentice Hall 20 What is Desktop Publishing? With modern desktop publishing technology, the production process can be accomplished with sophisticated tools that are affordable and easy to use.  Typesetting text.  Arranging text and graphics on images.  Typesetting and printing pages.  Binding pages into a finished publication.

 2002 Prentice Hall 21 Desktop Publishing Tools Scanners transform photographs and hand-drawn images into computer-readable documents. Page-layout software combine the various source documents into a coherent, visually appealing publication  QuarkXpress  PageMaker  Adobe InDesign

 2002 Prentice Hall 22 What does the future hold? Despite predictions, written media isn’t going away. Yet…  Electronic mail messages now out number post office deliveries of letters.  CD-ROM encyclopedias briskly outsell their paper versions.  The Internet provides for self-publishing to millions of users.

 2002 Prentice Hall 23 Tomorrow’s Word Tools Word processors are growing in sophistication and absorbing the features of page-layout software. Paperless electronic media will replace desktop publishing. Groupware for writing and editing Electronic dictation Intelligent Word Processors

 2002 Prentice Hall 24 Electronic Books and Digital Paper The electronic book, or ebook is a handheld device that can contain anything from today’s top news stories to lengthy novels. Digital paper, or epaper is a flexible, portable, paper-like material that can dynamically display black-and-white text and images on its surface.

 2002 Prentice Hall 25 Electronic Dictation & Intelligent Word Processors The bottleneck continues to be in the input side of desktop publishing systems. For the future:  Speech-recognition software systems that can reliably recognize human speech.  Intelligent word processors that anticipate a writer’s needs, acting as an electronic editor or co-author.

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