Banner ePrint Reports February 10, 2010 Penney Doughtie 1

2 Banner ePrint What’s New in Release 4.0 New Name Sort Report List New Feature ~ Save Search Settings New Feature ~ My ePrint

3 Old Name..e~Print Reports New Name New Name….. Banner ePrint (effective June 11, 2009)

Sort Banner ePrint Reports (If Banner ePrint reports are not in alphabetical order follow these steps.) Banner ePrint reports can be sorted by “Report” or “Latest Date” Click the desired sort and the reports will sort by ascending or descending order. 4

SAVE SEARCH SETTINGS PICK PAGE Save Search Settings Pick Pages Name the report in the “Search Name” field Click Save 5

Retrieve Saved Searches Select the desired ePrint report Click the drop down arrow beside “Saved Searches” field Select desired search 6

Create “My ePrint” (A personal directory of the most helpful ePrint reports) 7

8 My ePrint – Create Group Enter the name the group of reports in the “Group Name” field Select the most used reports from “Available reports:” list by double clicking After selecting all desired reports, click the “Save” button

9 My ePrint Modify Groups

10 My ePrint Reorder Groups

11 My ePrint Set Default login group

12 My ePrint Set Default login group

13 My ePrint Reorder Search Settings

14 My ePrint Set List Length

Banner ePrint Training Banner Finance Users can attend upcoming ePrint Training February 11, 2010 March 11, 2010 April 15, 2010 May 13,

16 If you have questions regarding ePrint, please contact Penney Doughtie, Systems Coordination. or

ODS and Quick Queries February 10, 2010 Penney Doughtie 17

ODS Excel Settings Open a new Excel Spreadsheet Click the Microsoft Office Button (in the left corner) Click “Excel Options” at the bottom Click “Trust Center” on the left menu Click “Trust Center Settings” button Click “Macro Settings” Check “Disable all macros with notification” Click “Add-Ins” on the left menu Check “Require applications Add-ins to be signed by Trusted Publisher” Click “External Content” on the left menu Click “Prompt user about Data Connections” Click “OK” 18

Open a new Excel Spreadsheet Click the Microsoft Office Button (in the left corner) Click “Excel Options” at the bottom Click “Add-Ins” on the left menu Click “Go” Check “Analysis ToolPak” Check “Analysis ToolPak VBA” Click “OK” 19

Verify that REPT database is setup on PC Click Start (left bottom corner) Click Control Panel Click Administrative Tools Click Data Sources (ODBC) Click 2 nd tab (System DSN) “REPT” should be listed, if not listed Request “REPT” installation at the ITCS Helpdesk Click ok Close out of Admin Tools_____________________________________________ Click Start (left bottom corner) Click Control Panel Click Folder Options Click 3 rd tab (File Types) Scroll down and click “XLS Microsoft Excel Worksheet” Click Advanced No check beside “Browse in same window” Click ok Close out of Folder Options 20

Click Start Click Control Panel Click Internet Options Click Advance Tab NO CHECK beside “Reuse windows for launching shortcuts” Click OK Shut down PC and restart 21

How Do I Get Security Access? Security access to Banner Finance will provide access to ODS. User id = PirateID Password = Ban_XXXX (last four digits of Banner ID). If this does not work call ITCS Helpdesk and request “REPT” password reset. An automated will be sent to each user when Banner Finance security access is granted. 22

23 What data is available? Transaction Detail History General ledger balance data Operating ledger balance data Encumbrance Ledger Finance data starting 07/01/1995 thru last night Payroll History

ODS Finance Data Banner Finance Data July 1, 2005 to present Database = REPT Owner= ECU Table = FS_Transactions_with Check FRS Finance Data July 1, 1995 to January 31, 2006 Database = Rept Owner = ECUHIST Table = FRS_Transactions 24

ODS Human Resources Data FRS HR Data July 1, 1995 to January 31, 2006 Database = Rept Owner = ECUHIST Table = FRS_Payroll_Trans *******Payroll data from February 1, 2006 to June 30, 2007 can be requested by contacting Systems Coordination Banner HR Data July 1, 2007 to present Database = Rept Owner = ECU Table = PY_PAYROLL_HISTORY Use transaction date 25

26 ODS Quick Queries located on the Systems Coordination website ( Banner Vendor History Search Banner Journal Voucher Search Banner Operating Balances (with Pool Account Subtotals) Banner Revenue/Expense Transactions Banner Grant Ledger Balances Payroll History Banner Cash Balances by Orgn (for Foundations and Special Funds) Banner Account Description

27 Go to the Systems Coordination website ( Scroll down to the Quick Query List Click “Banner Vendor History Search” Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window

28 Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window

Enter the Banner Vendor Number and Fiscal Year Tab to cell A9, then click REFRESH 29

30 Service name will default to REPT, enter PirateID in the “User Name” field, enter REPT password. Click OK.

Query Results 31

32 Go to the Systems Coordination website ( Scroll down to the Quick Query List Click “Banner Journal Voucher Search” Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window

33 Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window

Enter the Journal Voucher Number, Tab to cell A7, click REFRESH 34

35 Service name will default to REPT, enter PirateID in the “User Name” field, enter REPT password. Click OK.

36 Query Results

37 Go to the Systems Coordination website ( Scroll down to the Quick Query List Click “Banner Operating Ledger Balances” (with Pool Account Subtotals) Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window

Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window 38

Enter Fund, Orgn, Program, Fiscal Year and Calendar Month, Tab to cell A9, click REFRESH 39

Service name will default to REPT, enter PirateID in the “User Name” field, enter REPT password. Click OK. 40

Query Results 41

42 Go to the Systems Coordination website ( Scroll down to the Quick Query List Click “Banner Revenue/Expense Transactions” (does not include budget and encumbrance transactions) Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window

Click “Options”, beside Security Warning Click “Enable” in two places in the pop up window 43

Enter Fund, Orgn, Program, Beg Transaction Date, End Transaction Date, Fiscal Year, Tab to cell A9, click REFRESH 44

Service name will default to REPT, enter in the “User Name” field, enter REPT password. Click OK. 45

Query Results 46

ODS and Quick Query Training Banner Finance Users can create customized ODS queries, to learn more attend an upcoming ODS training session February 18, 2010 March 18, 2010 April 22, 2010 May 20,

48 If you have questions regarding ODS or Quick Queries, please contact Penney Doughtie, Systems Coordination. or