Practical PC, 7th Edition Chapter 5: Organizing Files and Folders

Organizing Files and Folders FAQs: What’s in the File Explorer window? How are files categorized? How do I navigate to various folders and storage devices? Can I create my own libraries and folders? How do I change the name of a file or folder? Practical PC, 7th Edition

Organizing Files and Folders How do I keep my files organized? How do I delete files and folders? Technology: USB Flash drives Practical PC, 7th Edition

What’s in the File Explorer window? Files are stored in a hierarchical arrangement of folders and subfolders Folders group files to keep them organized Folders can hold other folders (subfolders) Windows groups folders into libraries Documents Music Pictures Videos Practical PC, 7th Edition

What’s in the File Explorer window? File Explorer has several components Navigation pane File list Toolbar Details pane View tab Contains options to change the way the file is displayed: List view or Details view Hidden files are not displayed in the list Practical PC, 7th Edition

What’s in the File Explorer window? Practical PC, 7th Edition

How do I get a list of my files? Practical PC 6th Edition

How are files categorized? The navigation pane categorizes devices and folders for easy access Select a device, folder or library from list Contents of the item are shown in file list Figure 5-2 Practical PC, 7th Edition

How are files categorized? Navigation pane is divided into categories Favorites Libraries Homegroup Computer Network Practical PC, 7th Edition

How are files categorized? Figure 5-3 Favorites Fast access to frequently used folders Libraries Virtual folders containing links to folders and files Homegroup Offers access to shared folders, files, and printers on a home network Practical PC, 7th Edition

How are files categorized? Figure 5-3 Computer Access to folders on all devices connected to your computer Network Provides a link to folders stored on local area network file servers Practical PC, 7th Edition

How do I navigate to various folders and storage devices? Windows displays a unique icon for each type of storage device Each local storage is identified by a unique device letter Figure 5-4 Practical PC, 7th Edition

How do I navigate to various folders and storage devices? Some hard disks are divided into sections Each section is called a disk partition Each is treated like a separate drive Drive C might contain the operating system Drive D could house the data files When partitions exist, user needs to know what files are stored where Practical PC, 7th Edition

How do I navigate to various folders and storage devices? Figure 5-5 Practical PC, 7th Edition

How do I navigate to various folders and storage devices? Folders in navigation pane are arranged in a hierarchy Expand or collapse by clicking or touching a device or folder icon to displays its contents Double-click (touch or hold) an icon or select the small arrow to display additional levels of folders in the navigation pane, rather than the file list Select the angled arrow to hide levels of folders Practical PC, 7th Edition

How do I navigate to various folders and storage devices? Practical PC, 7th Edition

How do I navigate to various folders and storage devices? A device letter, folder, file name, and extension specify a file’s location Often referred to as a file path Practical PC, 7th Edition

How do I navigate to different folders and storage devices? Practical PC 6th Edition

How can I create my own libraries and folders? To create a new folder: Right-click a folder Select New Select folder Enter folder name Libraries Contain links to files stored elsewhere on your hard disk Windows has four predefined libraries: Documents, Pictures, Music, Videos Practical PC, 7th Edition

How can I create my own libraries and folders? A library is not a “real” location It is like an index in a book Figure 5-7 Practical PC, 7th Edition

Can I create my own libraries and folders? Practical PC 6th Edition

How do I change the name of a file or folder? There are several ways to rename a file/folder: Right-click the file name, select Rename from shortcut menu, and type the new name. Another way is to click the file name, then click it again. After a brief pause, you can set the new name Select the file name, then select the Rename button on the Home tab Be careful not to change file extensions Practical PC, 7th Edition

How do I change the name of a file or folder? Figure 5-8 Practical PC, 7th Edition

How do I change the name of files and folders? Practical PC 6th Edition

How do keep my files organized? The key is to create a clearly structured set of folders Use descriptive names for files and folders Always store data files in a folder Store files in your personal folders: My Documents, My Music, My Pictures, etc. Create subfolders of your personal folders Avoid storing data files in application software folders Delete unnecessary files and folders Practical PC, 7th Edition

How do I keep my files organized? Files can be moved from one folder to another Drag and drop Cut and paste File is removed from its original location, temporarily placed on the Windows Clipboard, and then pasted in its new location Practical PC, 7th Edition

How do I keep my files organized? Figure 5-9 Practical PC, 7th Edition

How do I move files and folders? Practical PC 6th Edition

How do I keep my files organized Files can be copied Copying a file creates a duplicate of the original Copied file is sometimes modified and saved under a different name Can be copied to another location on the hard drive, a USB drive , or to an internet-based cloud storage site Practical PC, 7th Edition

How do I keep my files organized? Figure 5-10 Practical PC, 7th Edition

How do I copy files and folders? Practical PC 6th Edition

How do I delete files and folders? Steps for deleting files: Select desired file and click Delete button on the Home tab Right-click desired file; select Delete from shortcut menu Delete a folder using the same procedure Deleting a folder removes all its contents Use the Ctrl key, Shift key, or Select All to delete more than one file or folder at a time Practical PC, 7th Edition

How do I delete files and folders? To free up disk space: Empty the Recycle Bin Uninstall software that you no longer use Delete data files you no longer need Practical PC, 7th Edition

How do I delete files and folders? Practical PC, 7th Edition

Technology: USB Flash Drives Compact and portable solid state storage drives Also referred to as UFDs, thumb drives, keychain drives, and jump drives Practical PC, 7th Edition

Technology: USB Flash Drives Range in size from 16MB to 256 GB Contain no mechanical parts Use solid state technology, which holds data in erasable, rewritable circuitry, rather than on spinning disks Immune from mechanical failures that affect CD, DVD, and hard disk drives Require only a small amount of power from the computer Practical PC, 7th Edition

Technology: USB Flash Drives Figure 5-14 Practical PC, 7th Edition

Technology: USB Flash Drives Plug into USB ports on a computer The USB port is a rectangular socket on the front, side, or back of the system unit and are typically labeled with the USB symbol When inserting USB drive, make sure it is correctly aligned with the port. When ready to remove USB drive: Click the eject icon in the notification area Wait for Windows to display the Safe to Remove Hardware message Practical PC, 7th Edition

Technology: USB Flash Drives Figure 5-15 Practical PC, 7th Edition