Advanced Training Registration Transactions

Topics 1. Registration Deadlines 2. Registration Basics 3. Registration Cards: Yellow, Pink, Green, Blue, Yellow 4. Enrollment Authorization – After the Term 5. Registration SOP Rev

Registration Deadlines Rev Online and in-person deadlines vary by part-of- term (full, 1 st /2 nd half, etc.) Last day to add: 2 nd Friday Refund: 3 rd Friday Drop w/o grade: 3 rd Friday Drop online: 12 th Friday More deadlines details can be found at schedule.unm.edu – Deadline Dates

Registration Basics Students may register online at my.unm.edu: Student Life tab LoboWeb Registration deadlines apply, and restrict, self- service options. Registration Errors prevent self-service registration and require authorization to override: SFASTCA – error list Faculty overrides Yellow, Green, Pink, and Blue cards – overrides Rev

Registration Cards Not all errors can be overridden with a card: Yellow/Pink: Closed, PREREQ, COREQ, TIME, Duplicate, Instructor Permission Req Green: Level Blue: Drop ISE, ISM, ISR Cards can be layered if necessary to save the student re-acquiring signatures. Rev Cards may be used to add or drop. Student signature required for any transaction. Course Information is not always complete. The required card varies based on transaction and deadline. After Deadline transaction fees are either $10 or $75.

Yellow Card – Before Deadlines Used to: Change grade mode, Change credit hours, Change sections, Override listed and Instructor Permission Req errors. Prior to deadlines only. No transaction fee. Required signatures: Student (always), Chair (Duplicate only), Instructor (Audit or other override). FastInfo #2046 Rev

Pink Card – After Deadlines Used to: Change grade mode, Change credit hours, Change sections, Override listed errors. After deadlines, before the end of the term (last day of instruction). FastInfo #2065 Transaction fees: $10 for section or grade mode change, $75 for course add or credit hour change. Required signatures: Student (always), Course Dean (always), Chair (Duplicate only), Instructor (Audit or other override). Rev

Pink Card – Charging Fees From the Fees portion (bottom) of SFAREGS: Options – SFAEFEE Choose appropriate fee, M058 ($75) or M158 ($10). Save. Exit SFAEFEE and continue processing on SFAREGS. Rev

Green Card – Level Restriction Used to: Override Level Restriction errors. Before the end of the term (last day of instruction) If after last day to add then Pink Card is also required. FastInfo #2063 Transaction fee only if processing after last day to add. Required signatures: Student (always), Instructor (always), Student Advisor (undergraduate taking a graduate course), OGS (see card). Rev

Blue Card – Drop Introductory Used to drop Introductory Studies (ISE/ISM/ISR 100) courses. Use drop code appropriate for date submitted. The advisor will mark the Introductory Studies course(s) to drop. No transaction fee. Required signatures: Student (always), UCAC Advisor (always). Only UCAC Advisors are authorized to sign. May be submitted with a Yellow Card to switch section. FastInfo #5119 Rev

Yellow Card – Withdrawals Used to Withdraw after 12 th week. No transaction fee. Required signatures: Student (always), Student’s Dean (always). FastInfo #2046 This may also be used to drop courses prior to the 12 th week if a student can’t access their LoboWeb account due to a hold or other issue. In this case, the Dean’s signature is not required. Rev

Enrollment Authorization – After the Term This form is used by students to add or change course information after the term. They are normally processed within a business day of receipt. NOTE: Once it is given to the professor, the student can no longer handle it since it has a grade. Rev

Enrollment Authorization – After the Term All sections must be complete (signatures, dates, course info, etc). Form will generate a Late Transaction Fee, either $10 or $75 depending on transaction. Once the instructor has added the grade, the student can no longer handle the form. Rev

Registration SOP Before attempting registration, verify: Student has signed and dated card, Information is legible, Sufficient course information is listed (Term/CRN or Term/Dept/Course/Sec), Correct card for transaction. Rev Attempt to process registration on SFAREGS: Enter Term and UNM ID in Key Block Next Block If there are holds, review them with the student. FI #4060, #4168 for Error Message FAQ

Registration SOP Is student ELigible to register? If status is SW, it must be changed to EL. Next Block Rev FI #4060, #4168 for Error Message FAQ Enter new course info on the next blank line: CRN or Subject, Course, Section Or select existing course to be changed.

Registration SOP Is this a variable credit course? Enter hours requested by student. No fractions. Credit and Bill Hours must match. Note hours entered on card. Rev Are you changing the grade mode? Select from Audit, Credit/No Credit, or standard options only. If a mode isn’t listed then it is not available.

Registration SOP Save the transaction(s). If there are errors: Verify correct override authority, signature(s) is present on card, If so, enter a “Y” in the Over column, Save and repeat as needed. Rev FI #4060, #4168 for Error Message FAQ Are you dropping a section? Select the appropriate drop code from the list. DD should only be used for a section change or for a section never successfully registered.

Registration SOP Save the transaction(s). If there are no other errors you will be moved to the Fee Assessment block. Accept the default Fee Assessment. Save again. Rev Click on OK if Fee Assessment popup appears. Rollback or Tab to return to Key Block.

Registration SOP Date stamp the card and highlight any change to level, grade mode, or credit hours. Cards are filed at MVH for the current term(s) and in the Records Vault for the previous year. Rev Permissible exceptions to signature and card authority: No override marked on card but instructor signed then Closed or Instructor Permission Required ok to override. If all prerequisites can be confirmed as successful (transcript or repeat), then ok to override.

Registration SOP – Prereq Check If the student receives a PREREQ error and claims to have the required prerequisite(s): SSAPREQ to find all required prerequisites. SHASUBJ – Subject GPA tab to see if the student does, or does not have them. UNM and transfer work will be listed. Rev If prerequisites are missing, or transfer work should apply, the student should be referred to the department offering the section for an override.

Other Useful Information Which error did the student receive? Look on SFASTCA. If the student has questions about meeting a pre-requisite, they should see their Academic Advisor. Overrides that have been granted to the student by the Instructor or Department can be found on SFASRPO. Rev

Things to Remember FastInfo includes answers related to each registration card. Most of the Registration forms are available at registrar.unm.edu/forms.htm Security Role you will need to process: Registration Processor Rev