Purchasing Department Tim Kenefick – Director Purchasing and Accounts Payable Jackie Moses – Supervisor Purchasing Gloria Narvaez – PCard Administrator/Buyer III Denise Flutie – Buyer III Gina Bazile – Buyer III Georgia Franklin – Staff Assistant

FPAREQN You can also click with your mouse on this icon called: NEXT BLOCK to go to the next page.

Requestor/Delivery Info Tab If each line item has it’s own accounting string, uncheck the box.

Vendor Information Tab If you have a contact name and address, please enter. It keeps our vendor database up to date.

GUIALTI Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.

FTIIDEN Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.

Vendor Setup Form Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search. W9 Form W8-BEN W8-BEN-E Vendor Registration Form

Commodity Section If you have line items on your quote with $0, add them to Item Text for 1 st line.

Accounting Section Shipping and freight have their own Acct: 72220

Balancing/Completion Tab Once you click on “Complete” icon, realized you forgot or made mistake, FOADOCU to get it back.

FOADOCU Click here to cancel approval for the requisition you created with errors.

FGIENCD Type requisition or purchase order number to see balance.

FGIBDST Allows you to see your budget for current and previous fiscal years.

FOIDOCH This page gives you an overview of what has been received and paid against PO.

FOIAPPH Gives you the history of who approved a requisition or PO.

FOAUAPP Delete your user id, ctrl-pg-down. Click Queue and you will access FOAAINP.

FOAAINP Type requisition or PO to see who is in line to approve.

FPARCVD - Receiver Receiver tab. Vendor information tab. Commodity/Accounting tab. Balancing/Completion tab.

Receiver Tab

1 st option if all items have been received. 2 nd option if some of the items have been received.

Receiver Tab 1.Click on “add item box” 2.Hit “Save”(top left hand corner) 3.Hit “X” 4.Ctrl-PgDown

Commodity Tab Quantity received must be the same or less than the quantity ordered.

Accounts Payable Invoices must be submitted to AP dept. Fax: Phone: