Common AES Reporting Problems/Concerns

l Proper Format Options 2 and 3 NDR AES Filer ID-SRN NDR AES HOU12345 NDR AES X Option 4 NDR AES4 Exporter ID-Filer ID NDR AES l Clear, Complete and Easy to Find on Document AES Exemption Statement

Port of Export l Report as Defined in Schedule D l Valid Port for Export Reporting l Valid Port for the Method of Transportation

Port of Export Port Name State AES Ves Air Rail Road Fix 2301 BROWNSVILLE, TX_______ TX Y ___ Y Y Y Y N 2302 DEL RIO, TX______________ TX Y ___ N N Y Y N 2303 EAGLE PASS, TX__________ TX Y ___ N N Y Y N 2304 LAREDO, TX______________ TX Y ___ N Y Y Y N 2305 HIDALGO,TX_____________ TX Y ___ N Y Y Y N 2307 RIO GRANDE CITY, TX____ TX Y ___ N N Y Y N 2308 SAN ANTONIO, TX________ TX N ___ N N N N N 2309 PROGRESO, TX____________ TX Y ___ N N Y Y N 2310 ROMA, TX_________________ TX Y ___ N N Y Y N 2382 MIDLAND INTER AIRPORT_ TX N ___ N N N N N 2393 BROWNSVILLE-CARTAGE___ TX N ___ N N N N N

Schedule B/HTS Classification Codes l HTS Numbers Invalid for Exports l Numbers for American Goods Returned from Puerto Rico l 10-digit Classification Number l Classification Assistance - Commodity Analysis Branch

LV - Low Valued Non-Licensed Shipments ($2500 and Less per Classification Number) LC - Low Valued Licensed Shipments ($2500 or Less per Classification Number) Export Information Codes “LC” and “LV”

Responding to Error Messages l Warnings - Respond within 4-day Period l Verify - Do Not Ignore l Contact Your Census Client Rep

Responding to Error Messages Code Message Type Severity Create Date _ 8H1 VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__ Y_ I _ 8H2 VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__ Y_ I _ 8L1 VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___ Y_ I _ 8L2 VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___ Y_ I _ 8PI VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT Y_ I _ 8QR VERIFY - QUANT RELATION OUT OF RANGE____ Y_ I _ 8Q1 WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___ Y_ W _ 8Q2 WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___ Y_ W _ 8SO VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD Y_ I _ 8SR VERIFY - RAIL SWT TOO HIGH FOR COMMODITY Y_ I _ 8ST VERIFY - TRCK SWT TOO HIGH FOR COMMODITY Y_ I _ 8SW WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__ Y_ W

l Change and Original Must Match B lank - Option Option Option 4 l Option 3 Change - Q l Option 3 - Requires Two Transmissions Filing Option Indicator

Carrier (SCAC and IATA) Codes l SCAC or IATA Reported = Carrier Moving the Cargo from the United States l Carrier SCAC = Carrier Booking l SCAC and Booking of NVOCC - Acceptable when Exporting Carrier and Booking are Unknown l Carrier Name must match the SCAC or IATA reported l Use Specified Unknown SCAC or IATA Codes when a Code hasn’t been Issued

Carrier (SCAC and IATA) Codes l SCAC for Unknown Mexican Trucks *M or 99M l IATA Codes for Unknown Aircraft US - *U or 99U Canadian - *C or 99C Foreign - *F or 99F l Unknown Vessel UNKN l Flyaway ** or 99O

Carrier SCAC and IATA) Codes IATA Codes - Foreign Trade web site SCAC Codes National Motor Freight Association

Software Evaluation l Appendix Q Was - Recommended Edits Now - Required Edits l Problems with Software Retest Participants

Reporting Limits One Header and One Trailer (A & Z Records) per Transmission 99 USPPI’s per Header 99 Shipments per Exporter 999 Lines per Shipment Exceed the limits and System Slows Down

Foreign Entity as USPPI l If in the United States at the Time of Export ID Number - Passport, Visa or Border Crossing Number ID Type - “T” l Embassy Shipments ID Number - 2-digit ISO Code + EMBASSY ID Type - “T”

l Approved Option 4 USPPI l Complete a Questionnaire l Complete BXA Certification Form BXA Web Site Commerce Licensed Shipments in Option 4

l Reporting Required l Method of Transportation Crossing the Border l Port at Border Crossing l Carrier Code of Carrier Crossing Border Exports Transiting Canada

l Quantity – Report in Unit of Measurement Specified in Classification Schedule l Shipping Weight – Report in Kilograms l Value – Report in whole US dollars - No cents, decimals or foreign currency Reporting Data

Gross Shipping Weight and Quantity Reported in Kilograms – Gross Shipping Weight must be greater than or equal to the Quantity Note: Do not report fractions or portions of a whole - Round to the nearest whole Reporting Data

l Vehicles with Diplomatic Tags “US” - Title State l Principal Party in Interest and Forwarding Agent - US Entities l Household Goods and Personal Effects $2500 Exemption Applies Miscellaneous Situations

l Transportation Data Unknown - Estimate, then Amend l AES does not accommodate In-Transit Shipments - Form 7513 l Report In-Bond Code “70” l Report Mexican State Code for Mexican Shipments Miscellaneous Situations