Advanced Division III Bylaw 13 Showcases

Overview Distinction between a tryout event and a camp/clinic. Recruiting or scouting services. Coach involvement in tryout events and camps/clinics. Student-athlete involvement in tryout events and camps/clinics. Fundraising and promotional activities associated with a tryout event or camp/clinic. Recruiting activities at camps/clinics.

What is a Showcase? An event exclusively involving competition between teams of prospective student-athletes. A combine. A recruiting camp or clinic. An institutional team camp. An individual open athletics event.

Showcases Can an institution host a showcase? Can coaches work a showcase? Can SAs work a showcase? Is a showcase considered a recruiting or scouting service? IT DEPENDS.

Hoosier State Top 50 Showcase Event open to prospective student-athletes (PSAs) ages Using Division III campuses statewide. Enhance your institution’s recruitment efforts by getting high quality PSAs on your institutions campus Three day event. PSAs will showcase individual skills and compete in a tournament format. Rental fee: $300/day.

Hoosier State Top 50 Showcase Can the Hoosier State Top 50 Showcase come to your campus? Can institutional staff members work/attend the Hoosier State Top 50 Showcase?

Can it Occur on Campus? Competition Only?No Proceed to next question Yes Permissible per

Can it Occur on Campus? Testing Component? Yes Is primary purpose instructional? Is instruction directly tied to all testing? No Not permissible per NCAA Bylaw Yes Permissible per Bylaws No Proceed to next question (Can Coaches Work the Event?)

Can it Occur on Campus? Third party event operator. –Tryout event or instructional camp/clinic? Tryout event – NOT PERMISSIBLE on campus. –Primary purpose is not instructional; OR –Testing component without instruction. Instructional camp/clinic – PERMISSIBLE on campus. –Primary is instructional; AND –Any testing component is inextricably tied to instruction. Bylaws: and

Can Coaches Work the Event? Testing Component? Yes Is primary purpose instructional? Is instruction directly tied to all testing? No Not permissible per Bylaw *May be able to observe Yes Proceed to next question No Proceed to next question

Can Coaches Work the Event? Recruiting/Scouting Service? (Bylaw ) No Proceed to next question. Yes Not permissible per Bylaw

Can Coaches Work the Event? Consistent with Bylaw ? ( Open to the general public. Does not offer free or reduced admission to PSAs.) Yes Coaches can work the event. Bylaw No Coaches cannot work the event. Bylaw

Can Coaches Work the Event? Tryout event – Coaches CANNOT work the event. –Primary purpose is not instructional; OR –Testing component without instruction. –***Note: Coaches may attend a tryout event if it is operated by an outside organization, occurs off-campus and is open to all institutions. Recruiting or scouting service – Coaches CANNOT work the event. –Distributes information about PSAs. Privately Owned Camp – Coaches MAY work the event. –Provisions of Bylaw must be met. Bylaws: , , and

Institutional Camp/Clinic Operated by a member institution or an employee of a member institution. May occur on or off an institution’s campus. Must include instruction or practice programming. Must be open to any and all entrants (limited only by number and age). Bylaws: , and

Institutional Camp/Clinic Testing components at an institutional camp? –Any testing component must be inextricably tied to instruction. Otherwise – violation of Bylaw Does it matter what I call my institutional camp? –Generally, no. –Must be a camp/clinic as opposed to a tryout event. E.g., Expo University Combine appears to advertise a tryout event as opposed to an institutional camp/clinic. Bylaw:

Institutional Camp/Clinic Competition? –Can include competition, but cannot be exclusively competition. –Again, a camp/clinic must include instruction or practice programming. Distribute information about PSAs? –No. Distributing information (in excess of demographic information) would render the institution a recruiting or scouting service. Bylaws: , and

Recruitment Activities for Coaches at Camps/Clinics and Tryout Events

Recruitment Activities – Camps/Clinics – Coaches Athletics department staff members shall not engage in recruiting activities during institutional sports camps or clinics. But…what exactly does that mean?? Bylaw Connections:

Recruitment Activities – Camps/Clinics - Coaches Your athletics staff may not make recruiting presentations in conjunction with camps or clinics…. Educational Column: 7/17/2011

Recruitment Activities – Camps/Clinics - Coaches But…your athletics staff may provide general information about athletics recruitment to PSAs in conjunction with a camp or clinic, such as during a coaches’ panel. Coaches’ Panel Educational Column: 7/17/2011

Recruitment Activities – Camps/Clinics - Coaches Your athletics staff may not conduct campus tours during camps or clinics… Educational Column: 7/17/2011

Recruitment Activities – Camps/Clinics - Coaches But…Your nonathletics staff members (e.g., admissions staff) may present general institutional information to camp participants and conduct campus tours in conjunction with a camp or clinic. Noninstitutional Staff Educational Column: 7/17/2011

Recruitment Activities – Camps/Clinics - Coaches Your athletics staff may not have recruiting contact with a PSA at a camp or clinic. Bylaw: Official Interpretation: 5/10/2010

Recruitment Activities – Camps/Clinics - Coaches But…recruiting contact may occur with a PSA at any site after the camp or clinic concludes. Bylaw: Official Interpretation: 5/10/2010

Stretch Your Mind!

Recruitment Activities – Camps/Clinics - Coaches Hoosier State University is hosting a five-day girls basketball camp. The camp officially begins on Monday at 9 a.m. Jan is a high school senior PSA, who will attend the camp. Coach Henderson knows she cannot recruit PSA Jan during the camp, so she would like to meet PSA Jan for a quick recruitment meeting right after the camp ends at noon on Friday. Is it permissible for Coach Henderson to recruit PSA Jan right after the camp officially concludes?

Recruitment Activities – Camps/Clinics - Coaches Yes, it is permissible for Coach Henderson to recruit PSA Jan after the camp officially concludes at noon on Friday. Athletics staff members may have recruiting contact with PSAs after all competition has concluded, and they have been released by the appropriate authorities.

Stretch Your Mind!

Recruitment Activities – Camps/Clinics - Coaches Instead of briefly meeting PSA Jan on Friday, Coach Henderson would like to host PSA Jan on an official visit after the camp officially concludes. Under this scenario, PSA Jan would not have to pay any transportation expenses to attend the camp because Hoosier State University would cover those expenses as part of the official visit. Is this permissible?

Recruitment Activities – Camps/Clinics - Coaches Somewhat permissible. Hoosier State University could provide PSA Jan transportation from campus to her home under the official visit legislation. However, PSA Jan would be responsible for all transportation expenses to campus to attend the camp.

Recruitment Activities – Camps/Clinics - Coaches Additionally, no part of the official visit could occur during the camp because no recruiting activities are permitted.

Student-Athlete Involvement in Camps/Clinics and Tryout Events

Student-Athlete Involvement – Camps/Clinics/Tryout Events A SA employed in any sports camp or clinic must: Perform general supervisory duties in addition to any coaching or officiating assignments; Be compensated at a commensurate rate of other camp/clinic counselors of like teaching ability and camp/clinic experience. Not receive compensation for his/her appearance at the camp/clinic if student-athlete only lectures or demonstrates. Bylaw:

Student-Athlete Involvement – Camps/Clinics/Tryout Events There are no limits on the number of SAs who may be employed in the same camps or clinics. SAs may receive actual and necessary travel expenses (including lodging and meals in transit, prepaid plane tickets or cash advances) provided such expenses are paid for all employees of the camp or clinic. Bylaw: Bylaw:

Student-Athlete Involvement – Camps/Clinics/Tryout Events SAs may receive a cash advance based on anticipated earnings as long as… The advance does not exceed the estimated actual and necessary cost of travel or estimated employment earnings, which ever is less; and The benefit is available to all camp employees. Bylaw:

Student-Athletes Involvement – Camps/Clinics/Tryout Events Your institution may employ your SAs as camp/clinic counselors as long as… Your SAs do not participate in organized practice activities outside the sport’s playing season. Bylaw:

Student-Athlete Involvement – Camps/Clinics/Tryout Events XCurrently enrolled SAs may not participate as campers in your institution’s camps or clinics. XSA with remaining eligibility may not conduct his/her own camp or clinic. Bylaw: Bylaw:

Stretch Your Mind!

Student-Athlete Involvement – Camps/Clinics/Tryout Events Coach Letterman is the men’s tennis coach at Hoosier State University. Coach Letterman will be working at a private tennis camp in June. Several SAs from Coach Letterman’s Hoosier State men’s tennis team have been hired by the same private tennis camp to be camp counselors. There are also a couple of Hoosier State men’s tennis SAs who plan to attend the private camp as campers. Is this all permissible?

Student-Athlete Involvement – Camps/Clinics/Tryout Events It is permissible for Coach Letterman and his SAs to be employed at the camp, as long as they are only engaged in legitimate camp/clinic duties. However, Coach Letterman may not require the SAs to work at the camp since it will occur outside of their playing season. X It is impermissible for any Hoosier State men’s tennis SA to attend the private camp as campers, even though it is not an institutional camp or clinic. Bylaw: – (e) Bylaw:

Stretch Your Mind!

Student-Athlete Involvement – Camps/Clinics/Tryout Events Coach Letterman will be a guest lecturer at a tennis clinic in July, and would like to use some of his SAs to demonstrate his drills. Coach Letterman recalls that SAs may demonstrate at a camp or clinic, as long as they do not receive compensation. Coach Letterman wants to know if that rule applies outside his tennis playing season. Bylaw:

Student-Athlete Involvement – Camps/Clinics/Tryout Events No. It would not be permissible for Coach Letterman to use his SAs as demonstrators because the clinic will occur outside the tennis playing season. If a camp or clinic is conducted outside the playing season, a SA may serve as a demonstrator only if the SA participates with coaching staff members from institutions other than his/her own. Official Interpretation: 7/27/2011

Promotional Considerations in Camps/Clinics and Tryout Events

Fundraising/Promotions Your institution may use photographs of PSAs in your camp/clinic brochures, but your institution may not give the photographs to the PSAs. Your institution may use the name or picture of any SA to publicize or promote the camp or clinic, including the use of any SA’s name or picture in camp brochures or other advertising. Bylaw: Bylaw: Educational Column: 5/3/1989

Fundraising/Promotions But…a privately owned camp/clinic may only use the name or photo of any SA employed as a counselor to publicize or promote the camp/clinic. Bylaw: Educational Column: 5/3/1989

Stretch Your Mind!

Fundraising/Promotions Coach Mellencamp really likes his softball camp brochure, which includes some great action shots of PSA- aged campers. In order to further promote his camp, is it permissible to post the brochure on his Facebook account? Is it permissible to post the photos of the PSA-aged campers without posting the entire brochure?

Fundraising/Promotions Yes, it is permissible for Coach Mellencamp to post the camp brochure on his Facebook account. X No, it is not permissible for Coach Mellencamp to only post photos of PSAs on his Facebook account, unless it is on a camp brochure. Bylaw:

Stretch Your Mind!

Fundraising/Promotions Hoosier State’s marketing office takes photos of all scheduled events on campus, and posts the photos on the institution’s main website. Is it permissible for the marketing office to take photos of PSAs during Coach Mellencamp’s camp, and post the photos on the institution’s main website? What about the athletics website?

Fundraising/Promotions X It is not permissible for the marketing office to post photos of Coach Mellencamp’s camp on the institution’s main website or the athletics website. Bylaw:

Stretch Your Mind!

Fundraising/Promotions Coach Mellencamp recalls that it is permissible for Hoosier State to take a photo of a PSA during a campus visit, as long as it’s used in permissible publicity, like press releases and media guides. Knowing this, Coach Mellencamp would like to take a photo of every senior PSA camper in a Hoosier State jersey, in case any of them decides to attend Hoosier State next year. Is this permissible?

Fundraising/Promotions It is generally permissible to take a photo of a PSA during a campus visit for institutional publicity purposes. However, taking photographs of PSAs in Hoosier State jerseys is considered a recruiting activity. Recruiting activities are expressly prohibited during institutional camps and clinics. Bylaw: Bylaw:

Fundraising/Promotions Do you think it is a recruiting activity?

Questions?