Rotabat Annual Program

RI Presidential Citation Requirements

1.0 Strengthen Our Club 1MAdopt a three-year strategic plan for the club, identifying specific annual and long-term goals Lasantha 1.1Club assessmentNA 1.2Undertake an innovative approach to attracting and retaining members and achieve a net gain of six members between 1 July and 1 March. Suranga + Warren 1.3Retention rate of 85%NA 1.4Encourage member engagement by ensuring that every member has personally participated in at least one service activity and one club social activity. Ajith 1.5Increase the diversity of your club’s membership by recruiting at least two new members who belong to a demographic group (gender, age, profession, ethnicity, etc.) that is underrepresented in the club. Suranga 1.6New member welcome programNA 1.7Outreach programNA 1.8Every member in a committeeAjith

2.0 Increase Our Service 2MSustainable project in disease prevention and treatment – (identified Service Projects) Trevor/gen. susil/Marcel/Mah en/Shakila 2.1Support Polio eradicationNA 2.2Every Member, Every Year US $ 10 contribution by every member Gehan 2.3US$ 100 per capita contributionGehan 2.4Community need assessmentNA 2.5Conduct a joint project with an Interact or Rotaract club. Peace & Conflict prevention/resolution seminar with USJP Rotaractors Gen. Susil + Channa 2.5Sponsor a participant in a Rotary Youth Leadership Awards event. (RYLA Sponsorship) Sri 2.5Peace & conflict Resolution Project. Sponsorship of an event/meal for children from NE visiting Colombo (with RC Kollonnawa) Sri

2.0 Increase Our Service 2.5Water & Sanitation – Ananda Balika Vidyalaya or Hewavitharana Vidyalaya Marcel 2.5Maternal & Child Health - Painting a Maternal/Child ward at a hospital Mahen 2.5Create a reading Room at FIFA BaddeganaAjith 2.5Drive for Safety ProgramDayan 2.5Livelihood Development ProjectShakila 2.5Water & Sanitation – Ananda Balika Vidyalaya or Hewavitharana Vidyalaya Marcel 2.6Collaborate with another organisationNA 2.7Involve family members or in a service project.Yohan 2.8Sponsor a RCCNA 2.9Work with a Rotary club in another country on an international service project as either the project host or sponsor. MG for shoes Gehan + Ramain + Bimba

3.0 Enhance Our Club’s Public Image 3MUndertake a significant public image campaign in your community to communicate what Rotary is and does by using RI’s Humanity in Motion or “This Close” advertisements. – Presentation at Church Group Ranjan 3.1Review by a PR professionalNA 3.2Gain media coverage of an action-oriented club service project.Deepika 3.3Enhance your club’s existing site to make it more appealing to the general public. Ajith 3.4Start an electronic club newsletter and publicize it to non-Rotarians and local media. Nimal 3.5Use social networking websites to publicize your club’s activities, enhance public image, and recruit prospective members. Gen. Susil/Ajith 3.6Organize a discussion or group workshop on maintaining high ethical standards in the workplace, and invite local non-Rotarian business leaders to attend. – Four Way Test 3.7Networking eventNA 3.8Signature activityNA

District Citation Requirements

1. Membership Development Goals Net membership growth as discussed and agreed between the respective Club President and the District Governor. (M) - SURANGA Conduct on a quarterly basis ie. Jul/Sept, Oct/Dec & Jan/Mar., at least 3 Rotary family programs (M) - YOHAN Over 50% of the members achieve “Effective Rotarian Recognitions” (M) - AJITH Increase women members in club to 10% of club membership (O) Actively be involved in organizing a Theme titled seminar to promote Membership (O) - WARREN

2. Service Projects Undertake a minimum of three projects in any of the following focus areas. (M) – (1) Peace & conflict prevention / resolution – GEN. SUSIL – (2) Disease prevention & treatment – (3) Water & sanitation - MARCEL – (4) Maternal & child health - MAHEN – (5) Basic Education & Literacy – (6) Economic & community development - SHAKILA Participate in the R4D (Rotary For Diabetes) programme of the District. This will not be considered as one of the projects under a. above. (M) - TREVOR Sponsor at least one Interact or Rotaract club (For Clubs who do not already Sponsor an interact or Rotaract Club/s) Other Clubs who are already Sponsoring Interact/Rotaract clubs should furnish a certificate from DIR/DRR to confirm that the said clubs are active in service (O) Recognize Vocational Service Excellence in your Community (O) - LASANTHA Participate in an International Youth/Family Exchange program (O) Sponsor a RCC (O)

3.The Rotary Foundation Achieve the contribution to The Rotary Foundation Goal (APF) as discussed and agreed between the respective club President and the District Governor (M) - GEHAN Successfully plan and complete a Matching Grant project as an individual club or as the group (M) – GEHAN/BIMBA/RAMAIN Contribute a minimum of USD 200 to the Polio Fund (O) Nominate a candidate or a leader for GSE or host the inbound GSE team. (O) - RAMAIN

4. Club Administration Plan and adopt the RI Strategic Plan and Long Range Goals for minimum of 3 years (M) - LASANTHA Conduct at least one intercity meeting with all the clubs in the group (M) - AJITH Minimum of 3 members for clubs with under 30 members, & 5 members for clubs with over 31 members of the club to register and participate at all District Seminars. (M) - AJITH Attain an average monthly attendance of 50% by 31st March 2013.(M) - BIMBA President Elect and Secretary Elect to register with RI/Member Access on or before 31st December, (M) – GEN. SUSIL Full representation of the Board at the District Assembly to be held in May 2012, duly certified by the District Secretary. (M) - AJITH Registration of 50% of membership at the District Conference to be held in February 2013 to be as follows(M) - AJITH Review and adopt Club by Laws by 15th December, (O) Provide financial assistance to the President Elect to meet the cost of PETS if necessary. (O) Appoint a member to maintain club archives (O) - RAVI

5. Public Relations Undertake at least one activity to enhance the public image of Rotary or your Rotary club in your community (M) - RANJAN Send your Monthly PR report to DC-PR and GML Editor (M) - DEEPIKA Host and maintain a club website (O) - AJITH Publish at least a quarterly News Letter (Print) (O)

Effective Rotarian Recognition – 2012/13 To receive the District Citation, each club of our district will have to ensure that over 80% of their active membership (For clubs with a membership of 30 or less) or 60% (for clubs with a membership of 31 or more) achieved the “Effective Rotarian Recognition” by fulfilling the following 4 mandatory and 1 of the optional requirement before 31st March, 2013 Mandatory Goals a.Record a minimum of 50% attendance at club meetings (M) - BIMBA b. Contribute a minimum of USD 10 to the Annual Program Fund (M) - GEHAN c. Actively participate in at least 2 humanitarian services projects conducted by the club.(M) - YOHAN d. Register for the District Conference (M) - AJITH Optional Goals (ONE ONLY) a.Introduce one new member (O) c. Register for RI Convention (O) d. Provide home stay for a GSE team member (O) e. Attend a Home club intercity meeting or a regular meeting of another club (O) - RAVI