Delivering on our commitments to safety and security 2010 Budget Tabling Police Services Board 9 December 2009

1.Chief’s Operational Priorities Draft Operating Budget 3.$1 Million Budget Reduction Request Draft Capital Budget 5.Timetable Topics 2

Commitment Made – Results Delivered Financial Framework: Proposed, approved and delivered 2010 Budget: Delivers on three year commitment and manages new pressures Provides resources to allow us to remain among the three safest major cities in Canada 3

Financial Framework Police Tax Rate Increases 4 5.6%

2010 Operational Priorities Enhancing relevance to the community Respond to “Quality of Life” calls for service in the community Expand operational focus on victims’ support and youth intervention 5

Ensuring greater efficiency by increasing officers on patrol to target high call-for-service areas New shift schedule Implementation of Strategic Deployment Project Modified Job Share program 2010 Operational Priorities 6

Reducing, investigating and preventing crime Continue the focus on reducing street crime and neighbourhood problems, such as drugs, through enforcement Prevent and reduce youth crime through early intervention and diversion 2010 Operational Priorities 7

Expanding front-line support services 2010 Operational Priorities Identify under-funded specialties in the areas of youth, mental health, elder abuse and domestic violence Hire 23 professional civilian staff to directly support front-line operations in priority community areas Continue targeting serious crime Robbery Unit, Street Crime Unit, Guns and Gangs, Direct Action Response Team, Beat Squads 8

Crime Rates Ottawa mirrors national trend of reduced overall crime rates: Overall Crime Severity 9% Violent Crime Severity 4% Fear of crime remains unacceptably high, especially for vulnerable sectors Highlights need for continuation of targeted enforcement (assaults, robberies, street level drugs) Four percentage point increase in robbery solvency (2009) 9

Responding to and Resolving Citizen Calls Emergency calls (crime in progress/life threatening situation) from the public another 2% from same time last year Proposed capital funding for South Division Complex to make it easier for officers to respond to calls in the community 10

Quality of Life Successes Street Crime Unit, Beat Squads and DART target street level criminality Drugs, prostitution, minor thefts In 2009 (to date) 1,376 charges (826 persons) High number of marijuana grow houses and organized crime arrests and seizures across city With our community partners, cleanup and closing of downtown crack houses in our neighborhoods Graffiti management partnership with City 11

Ottawa’s Size and Geography City of Ottawa is 2,796 square kilometres : Greater than Toronto, Montreal, Calgary, Edmonton and Vancouver combined 90 kilometres from East to West Ottawa’s area is almost 80% rural Our Nation’s Capital is the site of : 185 planned events per year 200+ unplanned events 12

1.Chief’s Operational Priorities Draft Operating Budget 3.$1 Million Budget Reduction Request Draft Capital Budget 5.Timetable Topics 13

2010 Draft Operating Budget Highlights 2010 Budget delivers on our 3 year commitment 5.6% Police Tax Rate increase as forecasted translates to $19 for the average urban residence Managed new budget pressures $2.4 million increase in Retirement Costs offset by various reduction strategies Concludes the final year of the Financial Framework Request to reduce draft budget submission by $1.0 million if approved, police tax rate increase will be 5.0% or $17 14

2010 Draft Budget Summary 2010 Draft budget % Change from 2009 Gross Operating Budget$ M7.5% Recoveries(1.8) M0.0% Revenue(19.8) M21.5% Net Operating Budget $ M6.5% Assessment Growth$ (3.6) M Net Tax Increase Requirement$ 10.4 M Police Tax Rate Increase5.6 % Impact to Average Urban Residence $ 19 15

Forecast Police Tax Rate Increases %

New Budget Pressure - $2.4 million Retirement Costs 1.Staffing Request Reduction - $0.7M Number of new SGI positions reduced from 45 to 23 2.Capital Formation Reduction - $0.5M Planned increase for 2010 eliminated Three strategies were implemented i.Delayed three facilities capital projects by one year ii.Closed out five completed capital projects iii.Delayed the need to borrow funds in Materials and Supplies Reduction - $1.2M Used zero-based budgeting Reduced certain accounts to reflect 2009 spending levels Froze certain accounts at 2009 levels 17

Approved PSB Financial Framework (Final Year) $ M 1.Delivery of quality policing services$ Provide for growth needs2.3 3.Provide for large scale capital projects0.0 4.Seek out new funding sources(0.4) Less: Assessment Base Growth(3.6) Total$

Financial Framework - Element 1: Delivery of Quality Policing Services - $12.1M Existing Staffing Costs$11.5 M Collective agreement settlements, increments, responsibility pay, benefits Includes $0.2 million reduction in Overtime Labour costs constitute 82% of gross spending 19

Financial Framework - Element 1: Retirement Costs$ 2.4 M ($ millions) Estimated Cost$4.4 a $5.4$5.9$ a As of Q b Contribution to Sick Leave Liability Reserve Opening$3.0 $5.4$ 5.9 Change$0.0$2.4$0.5$(2.4) b Closing$3.0$5.4$5.9$ 3.5 Budget Base

Financial Framework - Element 1: Revenue and Recoveries Materials and Supplies $ (1.7) M $ (0.1) M One-time projects1.2 M Disposal of police records and evidence Civilian Career Initiative Replacement of sights on police pistols Rental of portable radios for special events One-time funding(1.2) M from General Capital Reserve Fund 21

Business Plan Initiatives$ 0.7 M Pandemic & Business continuity planning $336K Promotion and Tenure policy support 90K Glock sights replacement 75K Safety audit 70K Language training 46K Accessibility for Ontarians with Disabilities Act 20K Other 13K 22 Financial Framework - Element 1:

Efficiency Target$ (0.5) M Overtime $200K IT software consolidation 177K High-speed telecommunications 65K Changes in mailing practices 30K Anti-idling 30K User Fees(0.2) M $1-$4 increases e.g. motor vehicle accident reports, occurrence reports 23 Financial Framework - Element 1:

Financial Framework - Element 2 Provide for Growth Needs - $2.3 million 2009 SGI plan$1.6 M 30 sworn, 15 civilian 2010 SGI plan0.7 M 23 civilian members for frontline support includes training and equipment supports officers in priority community areas: Youth, Mental Health, Elder Abuse, Victim Support 24

Financial Framework - Element 3 Provide for Imminent Large Scale Capital Projects – no increase Capital formation costs frozen at 2009 levels 25

Financial Framework - Element 4 Seek Out New Funding Sources - $0.4M Funding for 5 officers under PAVIS (Provincial Anti-Violence Initiative Strategy) Positions allocated to DART (Direct Action Response Team) 26

1.Chief’s Operational Priorities Draft Operating Budget 3.$1 Million Budget Reduction Request Draft Capital Budget 5.Timetable Topics 27

$1M Budget Reduction Request BE IT FURTHER RESOLVED THAT the Mayor, on behalf of the Audit, Budget and Finance Committee, formally request that Ottawa Police Services Board and the Ottawa Public Library revise their draft budget submissions and reduce from their forecasts spending by $1 million each. November 27,

Factor rate increase in gapping calculation$ 320,000 Reduce pandemic spending150,000 Eliminate 2 temporary positions in Records140,000 Defer hiring of 23 civilians by 1 month125,000 Further reduce overtime115,000 Reduce court time100,000 Increase secondment revenue50,000 $ 1,000,000 $1M Budget Reduction Request Options : 29

$1M Budget Reduction Request - Impact 2010 Revised Draft budget % Change from 2009 Gross Operating Budget$ M7.1% Recoveries(1.8) M0.0% Revenue(19.8) M21.5% Net Operating Budget$ M6.0% Assessment Growth$ (3.6) M Net Tax Increase Requirement$ 9.4 M Police Tax Rate Increase5.0 % Impact to Average Urban Residence $ 17 30

1.Chief’s Operational Priorities Draft Operating Budget 3.$1 Million Budget Reduction Request Draft Capital Budget 5.Timetable Topics 31

2010 Capital Budget = $50.0M 2010 – 2019 Total Budget = $232.5M Breakdown of 2010 Capital Projects Capital Budget 32

1.South Division Complex$ 26.2 M 2.Portable Radio Replacement7.9 M 3.OPS Share of radio system2.9 M 4.Elgin Generator2.5 M 5.Fleet Program3.8 M 6.IT Mobile Workstations1.4 M 7.IT Data Storage1.0 M 8.IT Strategic Initiatives1.4 M 9.Remaining Initiatives2.9 M $ 50.0 M 2010 Capital Budget - $50M 33

1.Chief’s Operational Priorities Draft Operating Budget 3.$1 Million Budget Reduction Request Draft Capital Budget 5.Timetable Topics 34

2010 Budget Consideration and Approval Timetable OPS Board: Tabling of Draft 2010 BudgetDec. 9 City Council: Tabling of Draft 2010 BudgetDec. 9 OPS Board: Public Delegations on 2010 BudgetDec. 17 OPS Board: Regular Meeting – Public Delegations and Approval of 2010 Budget Dec. 21 City Council: Public ConsultationsJan City Council: Budget ApprovalWeek of Jan

Delivering on our commitments to safety and security 2010 Budget Tabling Police Services Board 9 December 2009