What is CEDS?

voluntarycommon A national collaborative effort to develop voluntary, common data standards for a key set of education data elements Voluntary Common Vocabulary vocabulary A vocabulary including standard definitions, option sets & technical specifications to streamline sharing and comparing

Why do we need CEDS? 1.Accuratetimelyconsistent data 1.Accurate, timely, and consistent data to inform decisionmaking 2.Share & compare high quality data P-20 2.Share & compare high quality data within & across P-20 sectors

Required A data collection A federal unit record system Solely an ED undertaking All or nothing An implementation CEDS Not is Not:

CEDS: How & Who?

How do we get it done? Assemble stakeholders Assemble stakeholders representing the field Use existing sources Use existing sources of standards Check alignment Check alignment with the field Review ideas public Review ideas with the public Model Model elements tools Place in tools Release Release

CEDS v2 Stakeholders (1 of 2) State Agencies State Agencies State Education Agencies State Higher Education Agencies Social Services Agencies Local Education Agencies Local Education Agencies K12 Head Start Social Services Institutions of Higher Education Institutions of Higher Education Public Private Community Colleges

CEDS v2 Stakeholders (2 of 2) U.S. Department of Education U.S. Department of Education NCES (SLDS, IPEDS) EDFacts Office of Educ. Technology U.S. Health and Human Services U.S. Health and Human Services U.S. Department of Labor U.S. Department of Labor Interoperability Standard Organizations Interoperability Standard Organizations Education Associations Education Associations Foundations Foundations Financial Student Aid Office of the Undersecretary Special Education

Using CEDS

What does CEDS provide? Viewing the Elements Exploring the Data Model Using the Alignment Tool A look ahead: Use Case Generator

CEDS provides: Common, Voluntary Vocabulary A Robust & Expanding Common, Voluntary Vocabulary drawn from existing sources Tools & Models Powerful Stakeholder Tools & Models Data Alignment Tool Logical Data Model

Standard Information: The Basics Element Definition Option set Domain Related Use Cases Entity Yes No NotSelected K12 Student Hispanic or Latino Ethnicity K12

CEDS Logical Data Model 2 distinct views Comprised of 2 distinct views: Domain Entity Schema (DES) A hierarchy of domains, entities, attribute categories, and attributes organizing and assigning elements to specific entities Used primarily by people as an index to search, map, and organize elements Normalized Data Schema (NDS) The NDS Logical Model provides a standard framework for integration of P-20 data systems through a well-normalized “operational data store” NDS factors the entities and attributes of the DES with standard technical syntax and 3rd normal form

CEDS Domain Entity Schema (DES) DomainEntity ELEL Child ELEL Family ELEL Staff ELEL Organization ELParent/Guardian DomainEntity K12K12 School K12Local Education Agency K12State Education Agency K12K12 Student K12K12 Staff K12K12 Section K12K-12 Course K12Assessment K12Program K12Incident K12Calendar K12Parent/Guardian DomainEntity PSPS Institution PSPS Student PSPS Section DomainEntity AssessmentsAssessment AssessmentsAssessment Administration AssessmentsAssessment Form AssessmentsAssessment Item AssessmentsAssessment Item Response AssessmentsStudent Assessment Registration AssessmentsAssessment Subtest Score DomainEntity Learning Standards Learning Standards Document Learning Standards Learning Standards Item

CEDS NDS Conceptual Model OrganizationsPeople Learning Process Roles Time

All can be represented as Organizations Key Concept: Organization Directory

22 All can be represented as Roles Key Concept: Roles

CEDS Logical Model (NDS): High Level 23

Entity Relationship Diagram (ERD)

CEDS Alignment Tool Web-based tool that allows users to: Importinput data dictionaries Import or input their data dictionaries Align Align their data to CEDS Compare Compare themselves with others Analyze Analyze their data in relation to various other CEDS-aligned efforts

CEDS Use Case Generator Tool Builds on the CEDS Data Alignment Tool and allows stakeholders to: specificrelevant growing pool Generate specific and relevant maps to a growing pool of CEDS aligned use cases

A=B A,B,C=T A=4,Z A=A A=X Alignment Exercise

A=Z Z=B X,4,Z=T Z=4,Z Z=Z Z=X Alignment Exercise

Welcome to the Use Case Generator This tool provides a selection of education data related components and their alignment to the Common Education Data Standard. Select Use Case Suggest Use Case

Submit Select Use Case State Comparison o Compare by Domain (e.g., K12) o Compare by CEDS Entities o Compare all Education Data Standards o SIF Association o PESC Other o Teacher Student Data Link o Common Core o CCSSO’s “Blue Box” o EdFi o Shared Learning Collaborative Indicators/Metrics o SFSF EDFacts o IPEDS Policy Questions o Early Learning o K12 o Postsecondary o P20W o State Defined o DQC CEDS Stakeholder Use Cases o High School Feedback Report o Assessment

Indicators/Metrics | EDFacts EDFacts File Specifications o X/N Children With Disabilities (IDEA) School Age o X/N Children with Disabilities (IDEA) Not Participating in Assessments X/N 029 – Directory o X/N th Grade Technology Literacy o … Submit

Indicators/Metrics | EDFacts X/N Directory o Data Group 1 – LEA identifier (NCES) o Data Group 4 – LEA identifier (state) o Data Group 5 – School identifier (state) o Data Group 7 – Education entity name Data Group 8 – Address mailing o Data Group 9 – Address location o Data Group 10 – Telephone – education entity o Data Group 11 – Web site address o Data Group 16 – LEA operational status o Data Group 21 – School type o Data Group 27 – Charter status o Data Group 453 – Education agency type o Data Group 458 – Chief state school officer contact information o Data Group 529 – School identifier (NCES) o Data Group 531 – School operational status o Data Group 551 – Supervisory union identification number o … Submit

Indicators/Metrics | EDFacts X/N 029 – D IRECTORY D ATA G ROUP 8 – A DDRESS MAILING Description of Use Case The set of elements that describes the mailing address of the education entity, including the mailing address, city, state, ZIP Code and ZIP Code + 4. Data Elements CEDS Elements A.K12 | LEA | Directory | Address City B.K12 | LEA | Directory | Address Postal Code C.K12 | LEA | Directory | Address Street Number and Name D.K12 | LEA | Directory | State Abbreviation E.K12 | LEA | Directory | Address Type for Organization Elements Not Currently in CEDS A.n/a Sample Logic Select Address Type where it is Mailing. Concatenate Address Street Number and Name, Address City, State Abbreviation, and Address Postal Code with commas between all elements except the last two. Other Questions Answered With These Elements xxxx… Report References EdFACTS Data Group ID 8 (see Directory — N029)Directory — N029 Source for Use Case Information EDFacts Use Case Last Updated: February 9, 2012 Apply to a Map

Map Wizard (Step 3 of 3) Select one or more states Apply to Map Back

Indicators/Metrics | EDFacts X/N 029 – D IRECTORY D ATA G ROUP 8 – A DDRESS MAILING A PPLIED TO : M AP XYZ CEDS elementMap ElementRecommendations Definition Alignment Code Set Alignment Address CityCityYears of Data: 1 year Similar in intent, with wording Selection Criteria: None differences Not Applicable (Element does not contain a code set) Address Postal CodeZipYears of Data: 1 year Similar in intent, with wording Selection Criteria: None differences Not Applicable (Element does not contain a code set) Address Street Number and NameStreet AddressYears of Data: 1 year Similar in intent, with wording Selection Criteria: None differences Not Applicable (Element does not contain a code set) State AbbreviationStateYears of Data: 1 year Similar in intent, with wording Selection Criteria: None differences Not Applicable (Element does not contain a code set) Address Type for OrganizationNo Matching ElementYears of Data: 1 year Selection Criteria: Mailing

P OLICY Q UESTIONS | S TATE D EFINED G EORGIA P-20 SLDS I MPACT OF S TUDENT H AT S IZE ON M OBILITY Element Details CEDS Element Address City Definition The name of the city in which an address is located. Format Alphanumeric – 30 characters maximum Option Set None Related Entities and Categories Early Learning -> EL Child -> Contact Early Learning -> EL Organization -> Organization Information Early Learning -> EL Staff -> Contact K12 -> K12 School -> Directory K12 -> K12 Staff -> Contact K12 -> K12 Student -> Contact K12 -> LEA -> Directory K12 -> SEA -> Directory Postsecondary -> PS Student -> Contac Map Element City Definition The formal name of the city or town where mail is sent or received. Format Alphanumeric – 30 characters Option Set None Related Use Cases Early Learning -> Program Entry Early Learning -> Program Compliance Early Learning -> Workforce Development Early Learning -> Licensing Postsecondary Education -> IPEDS Postsecondary Education -> Complete College America K-12 -> LEA-to-SEA Student Record Exchange K-12 -> LEA-to-LEA Student Record Exchange K-12 -> High School Generated Transcript CEDS Element ID

1. CEDS Elements provide a common vocabulary. 2. A Data Model offers a common vocabulary. 2. A Data Model offers a framework for development. 3. The Alignment Tool framework for development. 3. The Alignment Tool helps users align & compare. helps users align & compare.RECAP

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Contact Information: Beth Young, QIP Jim Campbell, AEM Nancy Copa, AEM