SACWIS

OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS Colleen Tucker-Buck & Alicia Allen

Today’s Presentation Acceptance Characteristics/Usage Criteria Review of Session, Stipend & Allowance Information Payment Processing Review New Payment Processing Features

Today’s Presentation Invalid Payment Process Reports Upcoming Enhancements Questions & Answers Expansion of Private Agency Access

Acceptance Characteristics & Usage Criteria Should be updated on all Providers in SACWIS. No ‘unknown’ values Should reflect what the home has agreed to accept, do not just enter all ‘willing’. ‘Copy’ from previously entered, do not ‘Edit’

Acceptance Characteristics

Usage Placement Criteria

Thorough Person Search Make sure to do a thorough person search. –Search by name, or SSN, or address (thorough search) If duplicate provider/person ID’s found-submit to SACWIS Help Desk.

Training Session Page

Allowance Payments

Allowance Reimbursements

Stipend Payments

Stipend Reimbursements

Payment Processing Review Generating Manual Payments Payment Request Processing

Manual Payments

Payment Request Processing

Exceptions

Payment Processing Features

Invalid Payments System also invalidates existing payments automatically when: Number of hours on session is changed Session date is changed Participant is deleted from a session

Invalid Payments When reimbursements exist in the system associated to invalid payments, these will be reversed and will appear on the next ‘Reimbursement Reconciliation Report’ generated after the payments become invalid.

Invalid Payments

Reports

Foster Parent Training Report (Administration Module) Can generate all training sessions between date parameters entered Can filter per person or session Shows all sessions as well as whether reimbursed

Reports Provider Directory Report (Administration Module) Can generate a listing of providers based upon parameters entered such as provider type, provider status

Reports Provider Participants Report (Administration Module) Can generate a listing of providers based upon provider type entered for foster or adoptive care Displays participants associated/not associated to a provider and number of training hours completed

Reports Reimbursement Reconciliation Report (Administration Module) Identifies all of the stipend and allowance payments that comprise a warrant(s) received for a given month Separate voucher ids for allowance and stipend payments

Upcoming Enhancements Notification when a provider becomes licensed –Will assist agencies who enter pre-service training but a different agency licenses the home –Any private agency provider worker will receive the notification Make sure s are released from quarantine

Upcoming Enhancements Training History Link –On Person Preview –Training received within the last 18 months –Training Name, Session ID, Session Date, Level of Care, Actual Hours, Training Type, Agency associated to the training session

Expansion of Private Agency Access Homestudy Agreement on screens fields that should be accessible to private agencies Awaiting legal’s input on screens with confidential and/or protected health information

Knowledge Base

Knowledge Base

HELP?? Questions may be directed to SACWIS Helpdesk via: Phone: Option 3, Option 5

Questions?