PiP General Meeting May 28, 2015

Agenda ❏ PiP In Action ❏ PiP Election ❏ Financial Report ❏ Annual Budget ❏ Bylaw Amendments

PiP in Action Family Fun Night helped PiP Contribute over $34k to Imagine Laptop Cart, Beautification Project, and Technology Spirit Nights raised over $6400 Mulch, Parking Lot Signs, Lanyards for Staff Teacher Appreciation of $6k+ in addition to Class Party Contributions of $14k 15x15 Contribution of $3500 Pens and Pencils for Sudent Birthdays Homecoming and NJHS Field Day Support First ever School Directory Laminator and Butcher Paper Cart Obtained 501c3 Status Science Night and Parent Information Sessions Volunteer Appreciation $1300 Spirit Wear Sales of $85k and PiP’s Main Sustaining Income of $22k+

Candidates President – Claes Brameus President Elect – Cissy Oldner Treasurer – Amy Colandrea Secretary – Siotha Vest Director of Programs – Chuck Gore Director of Committees – Ram Singh Director of Communication – Jim Tunnell Floor Nominations

Time to Vote

Committee Budgets 14-15

Annual Budget

Bylaw Amendments

Membership and Dues Section 4.01 Members. Any parent/family, guardian, or other adult standing in loco parentis for a student enrolled at Imagine International Academy of North Texas, any faculty member, active teacher or administrator of the School may register as a member. Members shall have one vote per household. The term “household” shall mean each Imagine International Academy of North Texas student’s primary custodial household.. All registered members in good standing shall have voting rights. Dues will be $25 per household annually. Dues, if any, will be established by a quorum of voting members. If dues are charged, a member must have paid his or her dues at least 7 calendar days before the meeting to be considered a member in good standing.

Meetings Section Meetings. There shall be at least one two general meeting annually of the membership. One meeting shall occur between August and September and one between March and May at which time the budget shall be approved and the board members are elected for the term beginning July 1. Additional business or special meetings may be held alone, or in conjunction with an event sponsored by the Corporation, as determined by the Board of Directors, or at the request of at least 5% of the members in good standing in writing to the Board of Directors. Meetings, elections and membership votes shall be open to all voting members of the Corporation. The Board President may call special meetings of the Corporation with a ten (10) day notice.

Term/Reinstatement/Resignation Section 4.05 Termination of Membership. The Board of Directors by two-thirds affirmative vote, may suspend, expel, or terminate a Member for violating any PiP bylaws, PiP written and distributed policies and procedures, as well as violating the Imagine International Academy of North Texas parent or volunteer code of conduct handbook policies and procedures. Section 4.06 Reinstatement of Membership. Upon written request signed by a former member and filed with the Secretary, the Board of Directors may, by two-thirds affirmative vote, reinsate such former Member on such terms as the Board of Directors may deem appropriate. Section 4.07 Resignation. Any Member may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the Member so resigning of the obligation to pay, if applicable, any dues, assessments, or other charges theretofore accrued and unpaid. Any dues paid will not be refunded.

Participation in Meeting by… Section Participation in Meeting by Conference Telephone or other means. Members of the Board may participate in a meeting through use of electronic mail, conference telephone or via text, or similar communications equipment, so long as all members participating in such meeting can participate. Official votes shall be documented by the secretary in the official meeting minutes. The Board of Directors may not conduct official votes regarding the approval of Board business via , text messaging or other digital correspondence that does not allow for simultaneous discussion.

Vacancies Section Vacancies. Any vacancy occurring in the Board of Directors due to death, resignation, removal, disqualification, or any other cause, shall be filled as soon as they occur by a majority vote of all Directors then in office. A Director so elected to fill a vacancy shall be elected for the unexpired term of his or her predecessor in office. In the event the vacany is that of the Treasurer, the President shall assume the responsibilities until a.) An existing Director has be elected by a simple majority by the Board of Direcors for the unexpired term of his or her predecessor in office. b.) an individual has been voted on and appointed by the Board of Directors for the unexpired term of his or her predecessor in office or b.) an election must be held within 90 days of the vacancy to fill the unexpired term of office.

Election Section Election. A nominating committee of no less than 7 members, including the current President and at least one additional officer, shall begin seeking nominees in January of the year in which candidates are to be elected for the purpose of developing a slate of candidates. The candidates shall be announced to the membership as soon as possible and at least 10 days prior to the election. Additional nominees may be solicited from the floor on the day of the election. Only those who have consented to serve shall be eligible for nomination, either by completing the self- nomination or nominee consideration form. Officers shall be elected at the annual meeting of the Corporation by the members present. Officers shall assume their official duties on the July 1 following their election.

President Section President. The President shall be the principal executive officer of the Corporation and, subject to the control of the Board of Directors, shall generally coordinate all of the activities of the Corporation. The President shall be a member of the Board of Directors and, when present, shall preside at all meetings of the Board of Directors and all meetings of the membership. In the absence of the Treasurer, the President shall assume the responsibilities until a.) An existing Director has be elected by a simple majority by the Board of Directors for the unexpired term of his or her predecessor in office. b.) an individual has been voted on and appointed by the Board of Directors for the unexpired term of his or her predecessor in office or b.) an election must be held within 90 days of the vacancy to fill the unexpired term of office.

Vice President/President Elect Section Vice President. The Vice President shall be a member of the Board of Directors and, in the absence of the President, shall perform the duties of the President. The Vice President shall assume the responsibilities until a.) An existing Director has be elected by a simple majority by the Board of Directors for the unexpired term of his or her predecessor in office. b.) an individual has been voted on and appointed by the Board of Directors for the unexpired term of his or her predecessor in office or c.) will remain vacant for the remainder of the term. The Vice President shall perform such other duties as are assigned by the President or the Board of Directors. The position of Vice President may remain vacant during the term of the Founding Board (July 2012 – June 2013). When the Vice President office is in effect, Vice President shall be additional check signer on the bank account when more than one signature is necessary.

Secretary Section Secretary. The Secretary shall be a member of the Board of Directors. The Secretary shall keep the minutes of the proceedings of the membership and the Board of Directors, shall distribute Board meeting minutes to Board members and see that general meeting minutes are available to the Corporation’s members, shall take roll at meetings, shall handle Corporation correspondence, shall see that all notices are duly given in accordance with these Bylaws, and, in general, perform all duties incident to the office of Secretary, and such other duties as may be assigned by the President or the Board of Directors. The Secretary may be assigned as the third authorized signer on the PiP bank account when two signatures are required and one additional check signer is present. When there is a President, Vice President and Treasurer the need of the Secretary to be an authorized signer is void unless it is decided by a simple majority of the board vote that the secretary in lieu of the Vice President shall be named the additional check signer.

Treasurer Section Treasurer. The Treasurer shall be a member of the Board of Directors. The Treasurer shall have charge of and be responsible for all funds of the Corporation in accordance with the Corporation’s financial policies. The Treasurer shall give receipts for monies due and payable to the Corporation from all sources and shall arrange the deposit of such funds in to Corporations bank accounts or other organizations as are selected by the Board of Directors. The Treasurer shall make disbursements as authorized by the budget as requested by the board, approved, or amended, by the membership. The Treasurer shall present a written financial budget prepared in accordance with the Corporation’s financial policies and 501c3 policies and procedures every at the membership meeting presented in March - May of each year, and at other times as requested by the Board of Directors. The Treasurer shall review the bank statement with (1) non check signing board member on or before the 10 th of each month. The Treasurer shall bring the ledger and checkbook to each meeting of the Board of Directors. Outgoing and incoming Treasurers shall work together until the Corporation’s books can be closed in preparation for the start of each new fiscal year. Documents in cooperation with the CPA shall be prepared annually to submit to the Internal Revenue Service for the completion of the Form 990 no later than November 10 th of each fiscal year. Sales Taxes shall be paid by the Treasurer on or before the 20 th of each month following the quarter of a normal calendar year. Example January 20 th, April 20 th, etch.

Thank You