Management Principles of Human Services

Warm-up Activity In your own words, define: In your own words, define: Procrastinate Procrastinate Time Management Time Management Dovetail Dovetail Then use each word in a sentence. Then use each word in a sentence.

Learning to Manage

Introduction into Time Management Identify the benefits of managing time. Identify the benefits of managing time. Relate the use of time to values and goals. Relate the use of time to values and goals. Develop a weekly and daily plan for managing time. Develop a weekly and daily plan for managing time. Describe ways in which technology can help as a time management tool. Describe ways in which technology can help as a time management tool.

Key Terms These words will be on your quizzes and tests. Copy these to your notes. Management Management Resource Resource Management Process Management Process Nonhuman Resource Nonhuman Resource Human Resource Human Resource

Key Terms These words will be on your quizzes and tests. Copy these to your notes. Procrastinate: putting something off until the last minute Procrastinate: putting something off until the last minute Time Management: controlling the use of time. Time Management: controlling the use of time. a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals Planning: creating a course of action Planning: creating a course of action Allocating: distribute according to a plan Allocating: distribute according to a plan Setting goals: process of deciding what you want and creating a plan to achieve the result you desire Setting goals: process of deciding what you want and creating a plan to achieve the result you desire Analyze: to look at the details to discover key parts Analyze: to look at the details to discover key parts Prioritize: to think about importance Prioritize: to think about importance Prune: to cut back Prune: to cut back Adjust: to shift, to make something fit better Adjust: to shift, to make something fit better Optimize: to get the most out of something (an act or supply, etc.) Optimize: to get the most out of something (an act or supply, etc.) Philanthropy: giving time, talent and/or treasure and taking action for the common good Philanthropy: giving time, talent and/or treasure and taking action for the common good Advocacy: an act, or process of writing or speaking in favor of, or supporting, a cause Advocacy: an act, or process of writing or speaking in favor of, or supporting, a cause

Learning to Manage You live in a busy world. You have to keep track of responsibilities, assignments, and deadlines. Keeping all these details straight is not always easy. Learning some management skills can help you maintain control of your life. You live in a busy world. You have to keep track of responsibilities, assignments, and deadlines. Keeping all these details straight is not always easy. Learning some management skills can help you maintain control of your life. Management can be defined as wisely using means to achieve goals. The means used are called resources. Management can be defined as wisely using means to achieve goals. The means used are called resources. Resources may be time, objects, services, or abilities. Resources may be time, objects, services, or abilities.

Management involves following a series of steps called the management process. Management involves following a series of steps called the management process. You begin the process by identifying your goals. Then you must recognize your personal priorities and standards and determine what resources you have available. You must form a plan and put it into action. The final step of the management process is to evaluate the results. This process will help you use your resources efficiently to solve problems, make decisions, and meet goals. You begin the process by identifying your goals. Then you must recognize your personal priorities and standards and determine what resources you have available. You must form a plan and put it into action. The final step of the management process is to evaluate the results. This process will help you use your resources efficiently to solve problems, make decisions, and meet goals. Learning to Manage

1. Identify your goals. 2. Recognize your personal priorities and standards. 3. Determine your resources. 4. Form a plan. 5. Implement the plan. 6. Evaluate the results. The Management Process

Resources can be classified as nonhuman or human. Nonhuman resources are not physically or mentally part of a person. They include time, money, possessions, and community resources. Community resources are parks, schools, libraries, and other facilities that are shared by many people. Resources can be classified as nonhuman or human. Nonhuman resources are not physically or mentally part of a person. They include time, money, possessions, and community resources. Community resources are parks, schools, libraries, and other facilities that are shared by many people. Human resources come from within people. They include skills, knowledge, talents, energy, and people themselves. Human resources come from within people. They include skills, knowledge, talents, energy, and people themselves. Resources: Nonhuman and Human

Human Abilities Abilities Communication Communication Creativity Creativity Dedication Dedication Enthusiasm Enthusiasm Flexibility Flexibility Interests Interests Knowledge Knowledge Optimism Optimism People People Skills Skills Talents Talents Nonhuman Appliances Appliances Car Car Clothing Clothing Fire and Police Protection Fire and Police Protection Food Food Housing Housing Libraries Libraries Money Money Parks Parks Schools Schools Time Time Resources: Nonhuman and Human

Resources Limits on resources will be different at different points in your life. Limits on resources will be different at different points in your life. In addition to being limited, many resources are expendable. A piece of paper is an expendable resource. In addition to being limited, many resources are expendable. A piece of paper is an expendable resource. Not all resources are gone forever. Some can be renewed. Not all resources are gone forever. Some can be renewed. Some resources are actually expandable. Solving problems, making decisions, and using skills tend to improve with use. Some resources are actually expandable. Solving problems, making decisions, and using skills tend to improve with use.

Resources are flexible. They can be decreased and increased in a number of ways. You cannot plan to win a contest. However, you can use various techniques to help you make the most of limited resources. These techniques include: Resources are flexible. They can be decreased and increased in a number of ways. You cannot plan to win a contest. However, you can use various techniques to help you make the most of limited resources. These techniques include: 1. Substituting Resources 2. Combining Resources 3. Exchanging Resources Resources

The Management Process (cont.): Planning Form a plan. Form a plan. Implement the plan. Implement the plan.

The final step of the management process is to evaluate your results. Evaluation helps make every experience a learning experience. The final step of the management process is to evaluate your results. Evaluation helps make every experience a learning experience. After you have completed all the steps in your plan, you will want to do a final evaluation. After you have completed all the steps in your plan, you will want to do a final evaluation. Many people like to keep records of their evaluations that can be used for reaching future goals. Such records can make planning easier the next time. Many people like to keep records of their evaluations that can be used for reaching future goals. Such records can make planning easier the next time. Evaluate the Results

Where Does Your Time Go?

“It takes time to save time.” -Alec McKenzie, popular time management specialist

Self Check Y = Yes, frequently Y = Yes, frequently S = Sometimes S = Sometimes N = No, never N = No, never

Self Check I know what is important to me. I know what is important to me. I make time for those things I feel are most important. I make time for those things I feel are most important. I know how I spend my time. I know how I spend my time. I know that learning requires time and repetition. I know that learning requires time and repetition.

Self Check I keep and follow a monthly calendar. I keep and follow a monthly calendar. I keep and follow a weekly planner. I keep and follow a weekly planner. I plan ahead for project due dates and future events. I plan ahead for project due dates and future events.

Self Check I set goals for myself. I set goals for myself. I reward myself when I reach a goal. I reward myself when I reach a goal. I know what procrastination is and how it affects my ability to manage my time. I know what procrastination is and how it affects my ability to manage my time.

Scoring Self Check # of Ys_____ x 100 # of Ys_____ x 100 # of Ss_____ x 50 # of Ss_____ x 50 # of Ns_____ x 0 # of Ns_____ x 0 TOTAL __________ TOTAL __________

I wish I had more time… Time is a special resource. All people have the same amount of time, 24 hours a day, but use it differently. Because the use of time is unique to every person, this resource will be given individual treatment. Time is a special resource. All people have the same amount of time, 24 hours a day, but use it differently. Because the use of time is unique to every person, this resource will be given individual treatment.

Effectively Managing Time

Managing Your Time Managing time is very important because once this resource is wasted, it is never regained. It is lost forever. Managing time is very important because once this resource is wasted, it is never regained. It is lost forever.

Time Management Time Management Dovetail Dovetail Implement Implement Topic Terms

“Review your priorities; ask yourself the question, “What is the best use of my time right now?” Alan Lakein Time management author

Time management is the ability to plan and use time well. It is not a way to change time but to change people. Time management is really about self- management. By managing time, you accomplish more of what you want to do. This is the main reason for time management. Time management is the ability to plan and use time well. It is not a way to change time but to change people. Time management is really about self- management. By managing time, you accomplish more of what you want to do. This is the main reason for time management. Why Plan Your Time?

You meet your deadlines. You meet your deadlines. You are ready to face each day’s responsibilities. You are ready to face each day’s responsibilities. You can put small periods of time to good use so none is wasted. You can put small periods of time to good use so none is wasted. You complete your short-term goals, work toward long-term goals, and even find time for visionary goals. You complete your short-term goals, work toward long-term goals, and even find time for visionary goals. Other Benefits of Managing Time

Time is managed in three steps: Time is managed in three steps: 1. Planning 2. Carrying out the plan 3. Evaluating the results Steps in Time Management

Planning Your Time “Plan your work for today and every day, then work your plan.” Dr. Norman Vincent Peale, Self-help author Dr. Norman Vincent Peale, Self-help author

Planning Before planning actually begins, you need a clear work area. You also need to review your goals and personal priorities. Before planning actually begins, you need a clear work area. You also need to review your goals and personal priorities. Get Organized-Good planning begins with an organized work area. Get Organized-Good planning begins with an organized work area. Consider Goals and Personal Priorities- Occasionally you must skip some interesting activities to allow room for those most important to you. Consider Goals and Personal Priorities- Occasionally you must skip some interesting activities to allow room for those most important to you. Make To-Do Lists-Activities that are not part of a routine should be added to a to-do list. Make To-Do Lists-Activities that are not part of a routine should be added to a to-do list. Create a Weekly Plan-Look ahead to next week and note any special assignments due. That way no important task is left to the last minute. Create a Weekly Plan-Look ahead to next week and note any special assignments due. That way no important task is left to the last minute.

Implementing the Plan Now it is time to put your plan into action. To implement a plan simply means to carry it out. Remember your standards of excellence. Think: “Do it well so it reflects the pride I have in myself.” Now it is time to put your plan into action. To implement a plan simply means to carry it out. Remember your standards of excellence. Think: “Do it well so it reflects the pride I have in myself.”

Evaluation may be as simple as noting whether of not the plan worked. If you finish all the tasks scheduled for the day, you can begin working on tomorrow’s. That will help you get ahead of your deadlines. Evaluation may be as simple as noting whether of not the plan worked. If you finish all the tasks scheduled for the day, you can begin working on tomorrow’s. That will help you get ahead of your deadlines. If some tasks could not be completed, ask yourself why. With practice, you will be able to set more realistic deadlines. If some tasks could not be completed, ask yourself why. With practice, you will be able to set more realistic deadlines. Evaluating the Plan

Using Time Management Aids- Using Time Management Aids- Planners, Calendars, Schedules, Phone Organizers. Planners, Calendars, Schedules, Phone Organizers. Using Time Management Strategies- Using Time Management Strategies- Steer clear of time wasters Steer clear of time wasters Avoid procrastination Avoid procrastination Combine tasks whenever possible. When you combine or fit tasks together, you dovetail them. Combine tasks whenever possible. When you combine or fit tasks together, you dovetail them. Break tasks into smaller steps Break tasks into smaller steps Compensate for lost time Compensate for lost time Be prepared to use spare time Be prepared to use spare time Managing Time Wisely

Procrastination Putting off doing something unpleasant or burdensome until a further time. Putting off doing something unpleasant or burdensome until a further time. REMEMBER…things do not get any easier when they are put off! REMEMBER…things do not get any easier when they are put off!

How To Reduce Procrastination Start small Start small Realize how miserable you’ll feel until the work is done. Realize how miserable you’ll feel until the work is done. Tell yourself you are wasting time. Tell yourself you are wasting time.

How To Reduce Procrastination Be accountable to someone else. Be accountable to someone else. Add variety. Add variety. Promise yourself a reward. Promise yourself a reward.

Ways To Master Your Time Prepare for the morning the evening before Prepare for the morning the evening before Get up 15 minutes earlier in the morning Get up 15 minutes earlier in the morning Don’t rely on your memory Don’t rely on your memory Leave room in your day for the unexpected Leave room in your day for the unexpected

Ways To Master Your Time Do one thing at a time Do one thing at a time Let things slide from time to time Let things slide from time to time Learn to say NO Learn to say NO Get enough sleep Get enough sleep Learn to relax Learn to relax

Time is a limited resource and so is energy. A time management plan must take into consideration the energy a person has to give. No amount of goal setting can force you to accomplish more than your body can handle. Time is a limited resource and so is energy. A time management plan must take into consideration the energy a person has to give. No amount of goal setting can force you to accomplish more than your body can handle. All work and no play is not a formula for healthy living. Rest and recreation should be included in your daily schedule. All work and no play is not a formula for healthy living. Rest and recreation should be included in your daily schedule. Energy and Task Management

Balancing your time means making sure that everything you value is included in your schedule. Balancing your time means making sure that everything you value is included in your schedule. Everyone has only 24 hours each day. To accomplish all the tasks that become a part of a busy schedule means managing yourself first. Then you can use your time to pursue your priorities. Everyone has only 24 hours each day. To accomplish all the tasks that become a part of a busy schedule means managing yourself first. Then you can use your time to pursue your priorities. Balancing Personal, Family, Work, and Leisure Time

Planning Your Time What do you use? What do you use?

Your Assignment Major Summative – 70% Major Summative – 70% 100 points 100 points Two Part Two Part Daily Activity Log (50) Daily Activity Log (50) Think It Through (50) Think It Through (50)