A DISCUSSION AND STRATEGY SESSION ON THE DATA ACT IMPLEMENTION Challenges from Program Offices to Big Data Analytics

Welcome and Introduction 58 Proposed DATA Act Elements Implementation Challenges Standard Reporting Formats (XBRL) Allyson Ugarte Steve Hanmer, Gov-PATH Solution Demo Chris Garner, Paxata Inc. Presentation

Gov-PATH Follows Big Data Best Practices 1.Semantic Interoperability Problem (Disconnected Data) 1.Determine exact matches across systems 2.Convert similar data that should be an exact match 3.Recognize similar data that is intentionally so (rules/human decisions) 2.Data Maturity Scale 1.Data that can link to other data – YES! 2.XML 3.CSV/Excel (OK) 4.PDF  3.Data Warehousing and Metadata Gov-PATH is all about organizing data so people “can”: recognize what it is; retrieve it from where it is stored; apply it to complete tasks; tag it with meaningful information; and aggressively analyze it. Imagine Trying to Cook with a pantry full of unmarked cans… *Original Analogy Shared by Linda Powell, Chief Data Officer, Consumer Financial Protection Bureau

Gov-PATH is a Program and Finance Management Solution Federal agencies work together in the same system; under one strategic view data 1.Organize Accurate Data (integrated across systems) 2. Integrate and Make Data Accessible (connect data to people) 3. Execute with Actionable Data (complete process steps)

Gov-PATH Prepares Federal Agencies for DATA Act Implementation Creating a Single Strategic View – Returning Value “Bottom Up” Good for Program Offices Provides internal controls on when and what should be published/shared/released Reduces burden and saves time completing buracratic processes Record data once and comply with all reporting requirements Gain insights with data analysis and project management tools Good for Management Connects program and finance functions together with communication tools Management analysis and reporting from a single, trusted source Increases program integrity, mitigates risk, implement management priorities Reduces audit findings and demonstrates impacts of dollars spent Good for Leadership and Oversight Tracks standard data elements and reports to control total (all activity) Data without documents and data linked to other data Systems Integrator (Data, People, Processes) and Big Data Analytics Doesn’t require agencies to adjust their business processes (Gov-PATH adapts)

PROGRAM MANAGEMENT Program Titles are unique to each Agency, Sub-Agency and Program Office Programs are assigned to Divisions (ownership/leadership) Projects are categorized under Programs (Budget Narratives and Results) Contracts Grants Agency Transfers Salaries and Operation (shared services) Staff and Managers are assigned to Projects (cross division collaboration) User roles to control ability to make changes and view information for assigned projects

ACCOUNTING AND BUDGETING Budget Formulation Authorizing language tied to Budget Justification Tables Appropriations tied to Authorizing language Fund Accounts tied to Appropriations (Treasury Component TAS) Feeds Acquisition Forecasts and Grant Funding Announcements Budget Execution Fund Accounts assigned to Programs/Projects YTD Allocations recorded for each Fund Account (scheduled) Project Award Status linked to Funds Obligation Status (funds control) Year End Reconciliation and Certification of Obligated Funds Post Award Tracking Contract and Grant funded work (CLIN’s, Object Class Codes) detailed Invoices processed and spending/disbursements recorded Periods of Performance (% time completed) tracked with deliverables Percentage of Funds Spent informs timing of need for additional funding

TIME MANAGEMENT Gov-PATH reduces burden and saves time, returning value throughout the organization by keeping staff focused on their area of expertise and collective attention on improving programs, engaging communities, analyzing data and communicating results. Here’s How You Can Save Time

HUMAN CAPITAL EMPOWERED STAFF Constraints in one part of the work flow shared before others hit the wall (funding limitation) Growing needs are flagged and shared with decision makers in advance (cost-overrun alerts) When one person makes a change – all the appropriate people affected are informed. More Paradigm Shifts: Management asks a question Analysts run queries for Programs Programs review and interpret Vertical communication to explain trends Say goodbye to last minute submissions and the related headaches - key staff out of the office, missing data, intensive scrubbing/cleaning, and unexplained information gaps.

How Does Gov-PATH Reduce Burden and Return Value? Analytics and Grid Queries (customize and share) Dynamic Table Structures and Data Elements Dashboards, Alerts and Pending Action Lists Program and Project Management Budget Formulation (funds management) Budget Execution (award obligations) Post-Award Accounting Document Storage/Indexing Subvert the Dominate Paradigm – Imaging Spending 80% of Your Time Analyzing Information and only 20% of Your Time Processing Data.

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