CRISs, CERIF, CASRAI and Snowball Metrics (Why) are these key to University Libraries? Anna Clements, Assistant Director (Digital Research), University Library, University of St Andrews Chair, UK Pure Strategy Group Exec Strategy, euroCRIS Chair, CASRAI Data Management Planning Working Group Member, Snowball Steering Henry Legg

What has been happening in our Libraries? UKSG Glasgow 30/31 Mar 2015Anna Clements RAE / REF preperationyY Institutional Repositoryyyyyy

What has been happening in our Libraries? UKSG Glasgow 30/31 Mar 2015Anna Clements RAE / REF preperationyYY Institutional Repositoryyyyyyy EPSRC RoadmapY RCUK Outcomes reporting (ROS)y

What has been happening in our Libraries? UKSG Glasgow 30/31 Mar 2015Anna Clements RAE / REF preperationyYYY Institutional Repositoryyyyyyyy EPSRC RoadmapY RCUK Outcomes reporting (ROS)yy RCUK Open Access policyY

What has been happening in our Libraries? UKSG Glasgow 30/31 Mar 2015Anna Clements RAE / REF preperationyYYY Institutional Repositoryyyyyyyyy EPSRC RoadmapY RCUK Outcomes reporting (ROS)yy RCUK Open Access policyYY Research Data ManagementY HEFCE OA policyY Researchfishy Bibliometricsy

What has been happening in our Libraries? UKSG Glasgow 30/31 Mar 2015Anna Clements RAE / REF preperationyYYYy Institutional Repositoryyyyyyyyyy EPSRC RoadmapY RCUK Outcomes reporting (ROS)yy RCUK Open Access policyYYY Research Data ManagementYY HEFCE OA policyYY Researchfishyy Bibliometricsyy Alt-metricsy Digital Science y

What has been happening in our Libraries? UKSG Glasgow 30/31 Mar 2015Anna Clements RAE / REF preperationyYYYy Institutional Repositoryyyyyyyyyy EPSRC RoadmapY RCUK Outcomes reporting (ROS)yy RCUK Open Access policyYYY Research Data ManagementYY HEFCE OA policyYY Researchfishyy Bibliometricsyy Alt-metricsy Digital Sciencey Digital Humanities yyyy

Definition of a CRIS Current Research Information System ‘is any informational tool dedicated to provide access to and disseminate research information’ UKSG Glasgow 30/31 Mar 2015Anna Cleents8

What is a CRIS? Activities Publications St Andrews PURE CRIS Fed Out REF, RCUK SFC, HESA HEI – Strategic Planning, Benchmarking Public, Media Recognition / Impact Industry / SME’s Interface Collaborations Research Pools Pulled In Staff Records [HR] Student Records [Registry] University Structure [HR] Projects, Grants, KT [Finance] Manual Input Entered WoS, arXiv, PubMed, Scopus… Harvested Full Text Repository Open Access Linked Bibtex, Refman Uploaded Award/ recognition Dissemination// Engagement Entered Linked & held Research data sets (multiple locations and formats) Entered Impact Indicators Measures Case Studies Anna Clements9

For the Institution Assessment & evaluation Tool to support policy development Compliance reporting to funders Manage open access process Research data catalogue Repository – publications, data Promotion via public portal UKSG Glasgow 30/31 Mar 2015Anna Clements10

For the researcher Single point to collect/enter research info View onto data held centrally – grants, students Publications and data catalogue Mechanism for reporting outputs to funders Way to ensure publications are REF2020 eligible Promotion via web pages CV generation Find collaborators UKSG Glasgow 30/31 Mar 2015Anna Clements11

What is a CERIF? Common European Research Information Format An international standard (meta)data model for storage and interoperability of research information UKSG Glasgow 30/31 Mar 2015Anna Clements12

What is a CERIF? Broad coverage: includes all aspects of RI (projects, persons, organisations, funding, publications, datasets, patents, products, bibliometrics, impact indicators, equipment, etc…) Fine-grained structure and flexible architecture, allowing: mappings to virtually any (meta)dataformat existing in the Research Information Domain the expression of virtually any formalised use case the ingestion of an unlimited number of controlled vocabularies UKSG Glasgow 30/31 Mar 2015Anna Clements13

Who looks after CERIF? eurocris.org look after CERIF Not-for-profit, membership organisation Includes institutions, funders, publishers, standards bodies, suppliers … from across the world … in fact Anyone interested in increasing the quality and availability of research information without forever increasing burden of data (re-)collection UKSG Glasgow 30/31 Mar 2015Anna Clements14

CRIS and CERIF Commercial CRIS systems are CERIF-compliant: Pure, Symplectic, Converis Is now a dSpace-CRIS option Many UK Universities have CRIS o 24 Pure (16 with Pure Research Portals) o 20 (?) Symplectic o 13 (?) Converis o ePrints + extensions (incl CERIF-compliance) o Inhouse UKSG Glasgow 30/31 Mar 2015Anna Clements15

CRIS, CERIF and euroCRIS CRIS – is the system CERIF – is the standard, openly available data model euroCRIS – is the organisation UKSG Glasgow 30/31 Mar 2015Anna Clements16

What is CASRAI? Consortium Advancing Standards in Resarch Administrative Information Not-for-profit, membership organisation Includes institutions, funders, publishers, standards bodies, suppliers … from across the world … in fact Anyone interested in increasing the quality and availability of research information without forever increasing burden of data (re-)collection (sound familiar?) UKSG Glasgow 30/31 Mar 2015Anna Clements17

What is CASRAI? Started in Canada & now with UK and international working groups Concentrates on the business definition of a process or exchange of research information What, why, between who and how often; NOT the ‘how’ Is technology agnostic UKSG Glasgow 30/31 Mar 2015Anna Clements18

CRIS, CERIF, euroCRIS & CASRAI So we start with … CASRAI process producing a clear business definition of information for a particular process or exchange … … which can then be represented in CERIF (looked after by eurocris) or another suitable data model … …. and used by system suppliers/builders to move data in or out of a CRIS UKSG Glasgow 30/31 Mar 2015Anna Clements19

CASRAI examples Jisc pilot in UK  Open Access reporting  Organisational identifiers  Data Management plans Get experts together – from all stakeholders Agree scope of use case e.g. ‘Reporting open access compliance to funders’ Agree clear & precise definitions for information required for this use case; iterations around wider review group Add to freely available CASRAI dictionary Review mechanism for updates UKSG Glasgow 30/31 Mar 2015Anna Clements20

What are Snowball Metrics? A set of clearly defined metrics measuring research inputs, process and outputs allowing universities to understand their strengths and weaknesses, so that they can build and monitor effective research strategies Bottom-up i.e. agreed by institutions not imposed by funders or data suppliers UKSG Glasgow 30/31 Mar 2015Anna Clements21

What are Snowball Metrics? 8 UK research intensive universities in steering committee Elsevier providing project management; no-one contributes any funding Similar groups in US, ANZ and elsewhere aiming to ‘internationalise’ the metrics Metrics or ‘recipes’ published and freely available for anyone to use UKSG Glasgow 30/31 Mar 2015Anna Clements22

Snowball Partners UKSG Glasgow 30/31 Mar 2015Anna Clements23

But need to benchmark more widely – nationally and internationally : Free metrics exchange due 2015 Data Institutional Commercial Third party System Bespoke SciVal / InCites Pure / Converis ResearchFish Spreadsheet etc. Snowball Metrics Supplier- and system- agnostic Institutional firewall Exchange of equivalent metrics (not data) with other institutions when both parties agree

Snowball, CASRAI, CRIS and CERIF CASRAI international Snowball working group Widen participation in Snowball metric definitions & publish in CASRAI dictionary Members include CRIS suppliers Thomson Reuters, Digital Science, as well as Elsevier Snowball metrics have been CERIFied Elsevier included Snowball metrics in Scival and Pure Thomson Reuters have said they will do likewise UKSG Glasgow 30/31 Mar 2015Anna Clements27

So what does all this mean for Libraries? Where can a CRIS help you? How could CASRAI help solve a specific problem? What else will Libraries be doing in the next 3, 5, 10 years? What will they stop doing? UKSG Glasgow 30/31 Mar 2015Anna Clements28

CRISs, CERIF, CASRAI and Snowball Metrics (Why) are these key to University Libraries? Anna Clements, Assistant Director (Digital Research), University Library, University of St Andrews Chair, UK Pure Strategy Group Exec Strategy, euroCRIS Chair, CASRAI Data Management Planning Working Group Member, Snowball Steering