Source: Rice Purchasing Policies Quick, easy, internet-based access to vendors who have negotiated agreements with Rice University Maximizes the total value of the Rice-supplier relationship. Targets high-transaction users, traditionally. Allows further development of the relationship with suppliers to benefit the Rice University consumers. Introduction to eProcurement

Source: Rice Purchasing Policies Why Use eProcurement at Rice? Traditional ProcurementStrategic Procurement Supplier Integration Leveraged Supplier Strategy (Rice Deals) ‘The Chasm’ Paper-Based Processes Automated Processes (Internet) Reduction in process costs Req  Approval  PO Lower Cost of Goods Aggregate actionable data Reduction of “maverick spend” Increase in end-user adoption (More people shopping better deals for Rice) Opportunity to direct end- users to preferred suppliers Ability to capture uniform, detailed spend data

SERVICES Supplier connectivity Extensive product taxonomy Centralized eCatalogs Price/content management Transaction integrity Transaction tracking TRANSACTION DATA Purchase Order Advanced Ship Notification Invoicing Receipt notification Contract data Payment data Internet buying at the user’s desktop. Catalog-style concept to access preloaded vendor deals. Configurable to organization needs for oversight. Automates the buying experience. How Does eProcurement Work?

Sciquest HigherMarkets Suppliers Banner Systems

Steering Committee (Stakeholders) Vendors & Rice Tech. Staff Requirements (Specification) Configured System Project Team and Approach Focus Groups

Athletics Biochemistry and Cell Biology ChemistryController’s Office Facilities and Engineering Fondren Library Graduate School of Management Housing and Dining Information Technology School of Engineering Resource Development Procurement Finance Sciquest/Sungard Consultants Administrative Systems Steering Committee

David SaylerJim SmolenCarlos GarciaTessie Skulski Jane HealeyJanet ThompsonSean BurnettFrank Rodriquez Yemeen Rahman Charlita Marrs Bart SinclairWayne RobinsonBrian Soika Kathy Collins Sciquest/Sungard Consultants Randy Castiglioni

Pilot Rollout 2009 Fall 2008 Configure & Test Now TimeLine