Sa CLICK TO START abc UNIVERSITY OF WALES INSTITUTE CARDIFF GOODS RECEIVED NOTES (GRN) Created by Stuart Smith 2002

GRN’s – WHAT ARE THEY FOR? This process is used to register the goods received as a result of a purchase order. It is imperative that this process is carried out. Receipting the delivered goods is vital in the overall purchasing process within Agresso. When an invoice is received by Finance, the details are entered onto Agresso, and the system automatically checks for a completed GRN. If the GRN has been completed and the invoice and GRN details match, the invoice is sent for payment. If the GRN isn’t completed, the system rejects the invoice, and Finance have to periodically check manually until a GRN is completed. Performing GRN’s promptly is essential to us paying our suppliers on time. PREVIOUS SCREENNEXT SCREEN

How to GRN an Order Check that you are in the correct section of Agresso, i.e. UWIC or UWIC Company. Open the menu path: + Agresso Logistics + Purchasing + Goods Received Then Double click on ‘Goods Received Entry’ to begin the process of GRN’ing your order. PREVIOUS SCREENNEXT SCREEN

Tab through the upper section of the screen until you reach Ordernumber. Enter the purchase order number and then press the left tab button. Then either press F7 or click on the binoculars – the order details will automatically fill in. (NB – the system will not allow GRN to be performed until the purchase order has been printed out by Purchasing) PREVIOUS SCREENNEXT SCREEN How to GRN an Order

Be aware that the ‘delivery’ column automatically defaults to show the full outstanding order quantity. Be sure to check and, if necessary, amend this figure before saving. When the quantities in the ‘delivery’ column are correct, simply click on the ‘Save’ icon. The system will then allocate and display a GRN transaction number. There is no need to record this number. Once a GRN has been performed, the quantity delivered will display in the ‘Deliv’d’ column as shown above. If you are receipting a part delivery, enter the quantity delivered. Any outstanding quantities will be shown in the ‘remain’ column. BACK TO START How to GRN an Order