Park City Soccer Club Annual General Meeting

ROLL CALL  Board Members  Team Representatives Park City Soccer Club Annual General Meeting

PCSC BOARD MEMBERS *President:Paul Baniewicz *Vice President:Hans Dellenbach *Treasurer:Ed Shagen *Secretary:Darcy Tsandes *At Large:Patrick Obrien Registrar:Jana Dalton Administrator:Ceci Laufer Scheduler:Andrea Terwillegar Coaching Director:Bob Martin Tournament Director:Shelley Gillwald *Voting Members Park City Soccer Club Annual General Meeting

PCSC TEAM REPRESENTATIVES GIRLS BOYS U10 – Shawna McCall & DJ Glusker U9 RED – Mary Jane Brain & Hans Dellenbach U11 RED – Anne Bellew & Lars Johansen U9 WHITE – Ashley Hopkins & Maggie Sheppard U11 WHITE – Janet Whittaker & Chris Stoll U10 RED – Ted Tsandes & Ed Shagen U12 – Jana Dalton & Dennis Hoglin U10 WHITE – Chris Campbell & Jason Travis U13 – Paul Baniewicz & Holly Young U12 – Gary Clifton & Joe Spink U14 – Lori Forchic & Nic Owen U13 – Lew Stringer & Patrick Obrien U18 – Katherine Shumate U14 – Petra Wells & Cheryl White U15 – Leslie Staples Park City Soccer Club Annual General Meeting

NOTIFICATION of 2013 PCSC AGM From: Park City Soccer Club Sent: Wednesday 2/26/14 7:45 AM ***PLEASE MARK YOUR CALENDARS*** The Annual General Meeting for the Park City Soccer Club has been scheduled for 6:00 pm on Wednesday, March 26th, 2014 at the Trailside Park Offices (Conference Room). Anyone interested is welcome and encouraged to attend this meeting. For matters requiring a vote, i.e. Board Member election, changes in Bylaws, etc., each affiliated Club team (i.e. GU-11, BU-14 etc.) must have in attendance TWO Team Representatives. These representatives shall serve a one-year term and can either be elected by their respected team’s members (1 vote per team player) or appointed by the Team Manager in the event no team representatives are elected. The Team Manager(**IMPORTANT**) is then required to register the elected or appointed Team Representatives with the Club Secretary (Darcy Tsandes – at least 72 hours in advance (by 6:00 pm on Sunday, March 23rd, 2014) of the AGM meeting. If Team Representatives are NOT registered in a timely manner, the affiliated team shall forfeit their participatory votes. If you wish to have a say in voting matters concerning your child, your team, and the Park City Soccer Club, please notify your team manager and plan on attending the AGM on March 26th. Darcy Tsandes PCSC Secretary Park City Soccer Club Annual General Meeting

ACCEPTANCE of 2013 AGM MINUTES Minutes are posted on parkcitysoccer.org Motion to approve? Second of the motion? Vote Park City Soccer Club Annual General Meeting

SCHEDULE OVERVIEW Community Information Meeting:Tuesday, May 6 th X-League (U9/U10) Tryouts:May 19 th – May 23 rd –2014 Comp League (U11-U18) Tryouts:May 27 th – May 30 th –2014 Club Registration Meeting:Monday, June 2 nd Summer Training Schedule All X-League, Comp League & High School Teams Summer Tournament Play:June – Labor Day 2014 PCSC Summer Camp:June 23 rd – 26 th, 2014 Summer Drop-in/Functional:July – August 2014 Park City Extreme Cup:July 31 st - August 2 nd, 2014 PCSC Academy Camp #1:August 5 th – 8 th, 2014 PCSC Academy Camp #2:August 11 th – 14 th, 2014 Summer Training:June – August 2014 **High School Girls teams train through late July due to eligibility rules** Park City Soccer Club Annual General Meeting

SCHEDULE OVERVIEW Fall Training Schedule X-League, Comp & High School Boys Teams Fall Game Season:Mid August – Mid October Fall Academy:September – December Fall Tournament Play:Mid October Boys State CupMid October Winter Indoor Training Schedule All X-League, Comp & High School Teams Winter Tournament Play:November 2014 – February 2015 Indoor Training – Session 1:December 2014 Indoor/Outdoor Training – Session 2:January – March 2015 **High School Boys teams train through President’s Day due to eligibility rules** Park City Soccer Club Annual General Meeting

SCHEDULE OVERVIEW Spring Training Schedule X-League, Comp & High School Girls Teams Indoor/Outdoor Spring Training Feb – March Spring Game Season:March – Mid May Spring Academy:February – Mid May Spring Tournament Play:March – May Girls State CupMay 2015 Park City Soccer Club Annual General Meeting

UNIFORMS --All PCSC players are required to purchase full uniform kits for seasons (Jerseys--Shorts--Socks--Jacket) --3 rd year of 6 year uniform cycle per contract with Adidas --There will be pricing options available based on a player’s need for a new backpack and warm-up pants --Exact pricing options will be available at try-outs in May --$250 - $300 estimated pricing for entire uniform kit Park City Soccer Club Annual General Meeting

UNIFORM FUNDRAISER As part of PCSC Month in May, PCSC has partnered with Travel Clean Car Wash to sell as many $35 cards as possible. 40% of all proceeds sold will go towards reducing the required uniform costs for next year. Park City Soccer Club Annual General Meeting Individual Player Incentives 1 st Player Prize $350- Gift Card 2 nd Player Prize $250- Gift Card 3 rd Player Prize $150- Gift Card Team Incentives 1 st 100% 2014/15 Tournament fees 2 nd 75% 2014/15 Tournament fees 3 rd 50% 2014/15 Tournament fees

PCSC SPIRITWEAR Park City Soccer Club Annual General Meeting

TOURNAMENTS --Tournament Play is at the discretion of each individual Team, Coach and Coaching Director --Club Program Fees cover the entry fees for the PC Extreme Cup and one more tournament throughout the year --Travel expenses for tournaments are additional and not included in Club Program Fees Park City Soccer Club Annual General Meeting

PCSC PROPOSED PROGRAM FEES U7-U10 ACADEMY PROGRAM $275/SEASON---FALL AND SPRING X-LEAGUE U9---$1100 U10---$1400 FULL-YEAR COMPETITIVE PROGRAM U11-U14---$1400 HIGH SCHOOL AGE PROGRAM U15-U18---$1000 PRACTICE ROSTER U9-U18---$50/MONTH *A $200/family Volunteer Deposit will be added to the program fees for all rostered players. This deposit can be earned back by completing club volunteer hours throughout the year. Park City Soccer Club Annual General Meeting

WHAT DO PROGRAM FEES INCLUDE? Park City Soccer Club Annual General Meeting Coaching Fees Outdoor Field Fees Indoor Facility Fees Referee Fees PCSC Summer Camp Functional Trainings Drop-in Sessions UYSA Registration Fees PC Extreme Cup Team Entry 1 Team Tournament Entry Specialized Trainings Equipment Fees

VOLUNTEER INCENTIVE PROGRAM The success of PCSC is dependent upon each family being committed and supporting Club sponsored activities—especially the Park City Extreme Cup—through completion of volunteer hours. To ensure that the membership contributes to PCSC volunteer needs, a $200 refundable volunteer deposit will be added to program fees at registration. *EACH FAMILY IS ASKED TO CONTRIBUTE 10 VOLUNTEER HOURS DURING THE YEAR* How do families recoup their $200 Volunteer deposit? -Each Volunteer hour earns a refund of $15 (1-9 hours) -Full Volunteer participation of 10 hours earns the full $200 refund -Deposits can be refunded once Program Fees are paid in full OR can be credited against a balance due Park City Soccer Club Annual General Meeting PCSC Activities -Camps -Tryouts -Scholarships -Uniforms PCSC Administration -Board Member -Team Manager -Team Representative -Team Volunteer Coordinator Park City Extreme Cup -Committee Representative -Pre-Tournament -Tournament Staffing -Tournament Wrap-up

REPORT of OFFICERS/COMMITTEES Coaches/Teams – Bob Martin Treasurer/Budget – Ed Shagen Registrar – Jana Dalton Administrator – Ceci Laufer Park City Extreme Cup – Shelley Gillwald Park City Soccer Club Annual General Meeting

COACHES/TEAMS Bob Martin Park City Soccer Club Annual General Meeting

19 BoysGirlsCombined Academy U8-U9 U10-U11 X-League U9 U10 Competitive U11 U12 U13 U14 High School U15 U18 Total Teams PROJECTED TEAMS

PCSC SUMMER CAMPS 2014 *PCSC Summer Camp* ******WILLOW CREEK PARK****** Monday, June 23 rd - Thursday, June 26 th 9:30AM - 2:30PM FOR AGES 7 – 17 *PCSC CAMP IS FREE TO PCSC ROSTERED PLAYERS *$250 FOR ALL 4 DAYS FOR GUEST (NON-ROSTERED) PLAYERS *PCSC Academy Camps* ******TRAILSIDE PARK****** CAMP I - Tuesday, August 5 th - Friday, August 8 th 9:00AM - 11:00AM FOR AGES 6 – 9 CAMP II - Monday, August 11 th - Thursday, August 14 th 9:00AM - 11:00AM FOR AGES 6 – 9 *$100 FOR ALL 4 DAYS Park City Soccer Club Annual General Meeting

TREASURER/BUDGET Ed Shagen Park City Soccer Club Annual General Meeting

22 Park City Soccer Club Budget Forecast2014 Budget June '12 - May '13June '13 - May '14June '14 - May '15 Revenue Program Fees $268,437 $292,824 $294,200 Uniforms---17,826 18,000 Camps 8,440 3,730 4,000 Interest Income Service Fees 2,725 1,710 2,800 Anonymous Donation 10,000 Total Revenue $289,716 $326,190 $329,100 Expenses Total Coaching Expenses$190,398 $228,045 $230,100 Camps 11,344 6,255 6,600 Academy 19,668 1,150 Uniforms ,986 15,100 Ref Fees 11,957 7,500 Field/Gym Fees 21,156 20,929 21,400 Total Admin 50,264 51,125 Scholarship 34,439 35,000 Team Tournaments ---6,000 Total Operating Expense $340,066 $363,490 $366,475 Operating Income $(50,350) $(37,300) $(37,375) -17%-11% PC Extreme Cup Tournament Revenue $153,575 $248,808 $306,025 Tournament Expense 100, , ,311 Net Tournament Income$52,747$67,411$77,714 CLUB NET INCOME$2,397$30,111$40,339 1%9.2%12.3%

PROPOSED BUDGET Questions? Motion to approve? Second of the motion? Vote Park City Soccer Club Annual General Meeting

REGISTRAR Jana Dalton Park City Soccer Club Annual General Meeting

ADMINISTRATOR Ceci Laufer Park City Soccer Club Annual General Meeting

PARK CITY EXTREME CUP Shelley Gillwald Park City Soccer Club Annual General Meeting

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THANKS FOR YOUR HELP Paul Baniewicz – Outgoing Board Member Ed Shagen – Outgoing Board Member Darcy Tsandes - Outgoing Board Member Cheryl White-Hamrick and All Team Managers Carmela Foote - Scholarships Shelley Gillwald and Tournament Committee Park City Soccer Club Annual General Meeting

NOMINATIONS for BOARD POSITIONS --Candidates must have declared their interest 72 hours in advance of the AGM --Candidates must be nominated and be present to accept --All nominations must be seconded Park City Soccer Club Annual General Meeting

NOMINATIONS for BOARD POSITIONS >>  X – Jose Garcia  X – Ted Tsandes  X – Jason Travis  X – Anne Bellew Park City Soccer Club Annual General Meeting

ELECTION RESULTS --Officers of the PC Soccer Club will count ballots tonight --All who are interested are welcome to stay --Newly appointed officers of the Club, if any, will be voted upon by quorum of the 5 elected officers at the first Board meeting following the AGM --1 year Board appointments (up to 5) THANKS FOR YOUR COMMITMENT AND PARTICIPATION THIS EVENING Park City Soccer Club Annual General Meeting

Motion to Adjourn? Second of the motion? Park City Soccer Club Annual General Meeting

SEE YOU ON THE PITCH! 37