FMS SIS FY 24 FMS FIELDS CYCLE REPORTING

Employee Number Employee Number Social Security Social Security Last Name Last Name First Name First Name Status * Status * Gender * Gender * Race/Ethnicity * Race/Ethnicity * Birthdate * Birthdate * Employee Information Screen (sUNGARD) Review top section *Required fields for Cycle 2 - Oct SIS Book Page 12 and SIS Book Page 12 and 13

Path: Applications>Human Resources>Employee Information>Status Field

NO other status codes should be used. If user has added other status codes it will cause Phase I edits IF one the following fields has not been updated from the FY14, this will need to be done prior to pulling Cycle 2. (1) Beginning Teacher (2) Trsf from another district (3) Did not teach last year but has taught

Cognos Status Code REPORT COGNOS  Public folders  Personnel folder Status Code Beginning TeacherStatus Code Beginning Teacher (Report lists SSN, Name, Department, Status Code, Status Title, Years in District, Years in State & Years in Total for Beginning Teacher.) (Report lists SSN, Name, Department, Status Code, Status Title, Years in District, Years in State & Years in Total for Beginning Teacher.) Status CodeStatus Code (Report lists SSN, Name, Department, Status Code & Status Title) (Report lists SSN, Name, Department, Status Code & Status Title)

** Race/Ethnicity Field. Select the race in this field Click Assign Race button in order to complete the field. *Status *Gender *Race/Ethnicity *Brthdate

Employee Information Employment Tab Bottom Section The following fields are required  Hire Date  Years Employed (District)  Years in State  Years in Total

Because some of us have this issue…. We have developed a Cognos report that will help you!

Cognos Reports COGNOS COGNOS Personnel folder Personnel folder Hire Date Hire Date (Report will provide SSN, Name, Hire Date, Years in District) (Report will provide SSN, Name, Hire Date, Years in District) Years in District/State/Total Years in District/State/Total (Report will provide SSN, Name, Years in (Report will provide SSN, Name, Years in District, Years in State, Years in Total) District, Years in State, Years in Total)

Assignments Button Employee Information Screen Employment Tab Assignments button

ASSIGNMENTS SCREEN ASSIGNMENT CODE ASSIGNMENT CODE ( Enter the appropriate ADE job code. ( Enter the appropriate ADE job code. PERCENT PERCENT (Enter % of time for each assignment; 1.00,.50 etc. ) (Enter % of time for each assignment; 1.00,.50 etc. ) PERIOD PERIOD Enter the PAY RATE NUMBER for each job assignment ! (Period = pay rate number) Enter the PAY RATE NUMBER for each job assignment ! (Period = pay rate number) LOCATION LOCATION ( Enter the ADE LEA number ) ( Enter the ADE LEA number ) Job Code 999 – OTHER Classified Personnel Job Code 999 – OTHER Classified Personnel

Payrate

Staff who need Assignments Screen All Certified staff with no student count MUST have a Job Code. All Certified staff with no student count MUST have a Job Code. All Classified staff MUST have a Job Code Nurse - LOCATION ON ASSIGNMENT SCREEN must = 000. Nurse - LOCATION ON ASSIGNMENT SCREEN must = 000.

Degree Information Employee information Employee information Personnel Tab Personnel Tab “Degrees” Button “Degrees” Button

Paraprofessional  Staff data collected in Cycle 2  Classroom/Instructional Aides (Job Code 758, 760, AND 762)

Paraprofessional - Employee Type FinancePlus Main Menu – Applications - Human Resources - Employee Information Personnel Tab - Employee Type

Employee Information Screen Personnel Tab  EMPLOYEE TYPE – Required for Instructional Paraprofessional, Job Codes 758,760 & 762  1 = Yes, HQ by passing the Praxis Examination for Paraprofessional for Paraprofessional  2 = Yes, HQ by having sixty (60) college/university hours on a transcript. a transcript.  3 = Yes, HQ by having has an Associate Degree (AA)  4 = Yes, HQ by having a Bachelor’s Degree (BA or BS)  5 = No, Not a highly qualified paraprofessional  6 = Not Applicable  7 = Yes, HQ, the Para works only in Pre-School and has CDA Lic. Schools are required to have evidence for any marked 1-4, 7.

Employee Salary Cycle 2 Fields Salary Schedule Salary Schedule Job Class Title (Employee Position) Job Class Title (Employee Position) Contract Days Contract Days Days Worked Days Worked Range (defined by employee salary schedule) Range (defined by employee salary schedule) Step (defined by employee salary schedule) Step (defined by employee salary schedule) Base Salary (salary for range and step) Base Salary (salary for range and step) Annual Salary (total contracted salary) Annual Salary (total contracted salary) Additional Duties & Additional Days Salary Additional Duties & Additional Days Salary

Pay Rate Information ALL PAY GROUPS (1-9 & A-Z) ALL PAY GROUPS (1-9 & A-Z) EXCEPT “S” AND “X” PULL into Cycle 2. EXCEPT “S” AND “X” PULL into Cycle 2.

Shipping Address Codes (Cycle 2) FinancePlus Main Menu: FinancePlus Main Menu: Applications Applications Purchasing Purchasing Reference Tables (+) Reference Tables (+) Purchasing Reference Tables Purchasing Reference Tables Shipping Codes. Shipping Codes.

. Physical address for every “7-digit” LEA building code  MUST BE a physical address for the school.  Not a post office box.  Updates to address prior to August 1.

FMS fields required for Cycle 8 Reporting. FMS fields required for Cycle 8 Reporting.

FTEs - DAYS WORKED / CONTRACT DAYS X FTE X BUDGET UNIT% = FTE

Vendor information screen Fund Accounting Reference Tables Vendor List

Y’ALL ARE BAD TO THE BONE ! APSCN POLICE