WHAT IN THE PAPER PIF IS GOING ON?

WHY DO I NEED TO FILL OUT A PAPER PIF? New Hire Rehire Change in Position

PIF INFORMATION VS. PO13 – MAINTAIN POSITION In IRIS, Go to the PO13 (Maintain Position) Transaction Click on the Relationships Tab Check the Organizational Unit Name and Number Next, click on the Work Schedule Tab Check the work schedule rule Lastly, click on the Employee Group/Subgroup Tab Check the Employee Group and subgroup against the Paper PIF

IS IT A NEW HIRE? STAFF Exempt and non-exempt Includes Research Associates, Non-UT Student Assistants, Regular non-exempt Does not include UT Students Required Signatures Human Resources FACULTY Required Signatures Department/College If COM – Carolyn Head Dr. Cheryl Scheid Human Resources

WHAT IF I’VE BEEN AROUND A WHILE? STAFF – OTHER ACTION Exempt and non-exempt Required Signatures Department/College or Vice Chancellor Human Resources FACULTY OTHER ACTION– (EXCEPT RAISES) Includes Special Pay Instructor, Instructor, Assistant Professor, Dean Required Signatures Department/College If COM – Carolyn Head Dr. Cheryl Scheid

OTHER PIFS POSTDOC PIFS Required Signatures Department/College Dr. Monica Jablonski MEDICAL RESIDENTS Required Signatures College of Medicine Office of Graduate Medical Education Other Colleges Department Head Human Resources

STUDENTS (STUDENT ASSISTANTS; GTA/GRA;TUTOR Required Signatures Department/College Human Resources

WHERE DOES IT GO NEXT? Please send it to Stephanie Mitchell in Finance & Operations for review and final processing

PIF CHECKPOINTS Are all the required approval signatures on the PIF? F&O should be the final approval before payroll receives the PIF. Please do not take the PIF directly to payroll without F&O’s signature. This will only delay the process. Is it a promotion or demotion? If so, is the TALEO or PIN number on the PIF? Is the approval letter from HR attached (non-faculty)? Is it a transfer to another department? If so, is the TALEO or PIN number on the PIF? Is the from HR attached showing the approved salary (non-faculty)? Is it an hourly (biweekly) or salary (monthly) employee position? Are the effective/start dates consistent? AFTER SEPTEMBER 1, 2013, WE WILL NO LONGER ACCEPT THE OLD PIF FORMS (See separate excel attachments for latest forms).

IF ALL ELSE FAILS, CALL 1481 HOPEFULLY, SHE DOESN’T FORGET TO COME BACK FROM VACATION……………