1 Uploading Data and IR LaunchBoard Training September 4, 2014 CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Training Outcomes Understand: the components of the LaunchBoard the data in the LaunchBoard, its sources, limitations, and implications of the LaunchBoard for IR and IT offices which metrics need to be collected locally and who is responsible for collecting each metric data definitions, recommended data-collection processes, and timeframes resources to support data collection, uploads, and usage California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 2

LAUNCHBOARD COMPONENTS California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

4 LaunchBoard Contents Go to

5 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Program Snapshot Tab View program- level information in categories such as enrollment, employment, and demand.

6 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Program Snapshot Tab Drill down to see how outcomes vary for student characteristics such as demographics or DSPS and EOPS status

7 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Common Metrics Tab View information on metrics for Doing What Matters braided funding and many CCPT metrics

8 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Additional Tracking Tab Capture data on learners who are not enrolled as students, such as contract education participants or for one-time activities

LAUNCHBOARD DATA AND IMPLICATIONS California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

10 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Metric Definitions Wherever possible, the metrics are the same as those found in Data Mart Click on the “explain methodology” link by each metric for a description Select the “data element dictionary” link for detailed information on the data source elements, timeframe, and important caveats about the information shown

11 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Metric Definitions View the complete Data Element Dictionary or view descriptions of each metric through pop-up links.

12 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Understanding the Data Find a complete summary of the source for each metric and how to collect it in the document “Data Collection and Reporting Strategies for Momentum Points” at: LaunchBoard/Resources.aspx LaunchBoard/Resources.aspx

13 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Understanding the Data Automatically Calculated Metrics Items drawn from the Chancellor’s Office directly reflect what was submitted for ARCC reporting (issues include reporting non-Chancellor’s Office approved certificates and TOP code inconsistencies) Items populated by Cal-PASS Plus include information from K-12 and four-year partners that submit their data (issues include lack of participation, years with missing data, and accuracy of the crosswalk of codes between segments) Information on current and projected job openings and regional wages by occupation are provided by EMSI and are drawn from thousands of sources (issues include college’s familiarity with and ability to interpret labor market information)

14 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Understanding the Data Automatically Calculated Metrics Wage information from EDD, pulled directly from the Salary Surfer, are statewide, five-year averages (issues include lack of specificity for program assessment and absence of some categories of workers such as the self-employed and those who leave the state) Employment information from EDD (issues include absence of some categories of workers listed above) Employment in field of study, wage gains in field of study, and third- party credentials are populated by the CTE Outcomes Survey (issues include the limited number of responses and lack of participation by colleges) – find out details at

15 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Understanding the Data Locally Gathered Metrics Appear only to the Common Metrics Tab, and constitute 12 of the 70 total metrics displayed in the Program Snapshot and Common Metrics tabs (of the twelve locally-gathered metrics, three were not chosen by any grantee, so will not be populated) Three items populated by colleges will reflect what local data upload people are able to compile (including college internships and work- based learning, soft skills training, dual enrollment and credit by exam) Additional items populated by the Additional Tracking Tool are limited by grantees’ abilities to capture the information (such as contract education, high school articulated courses, high school work-based learning, middle school career awareness activities)

16 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students LaunchBoard Implications for IR/IT Offices The Up Side Colleges will have more comprehensive information about CTE program outcomes and context, all in one place (with improvements planned on wage data, labor market information, and third-party certifications) Faculty and deans can review information in the LaunchBoard to drive conversations about program improvement both within colleges and across regions, without having to request reports from IR offices The Down Side Reviewing data will likely trigger new types of questions, particularly around TOP codes and reporting non-Chancellor’s Office approved certificates Some Common Metrics require support from local colleges to report data

LOCAL DATA COLLECTION California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Local Data Collection for Grantees The following metrics need to be collected by grantees— sector and regionally-based coordinators that are not directly affiliated with specific colleges. Local data upload point people, IR, and IT offices are NOT responsible for data collection on these metrics: MP 1: Middle school career awareness workshop MP 6: High school articulated courses MP 13: High school work-based learning MP 33: Contract education MP 34: Metrics developed by grantees California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 18

Local Data Collection for Upload Point People The following metrics require support from local data upload point people, IR, or IT offices MP 6A: Dual enrollment and credit by exam MP 19: College soft skills training MP 27: College internship or workplace learning Different regional or sector-based grantees picked different metrics, which affects what individual colleges need to collect. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 19

Mapping Metrics to Colleges Find a complete summary of which metrics need to be collected for which programs, broken out by individual colleges, in the document “Data Collection Items By College” at: Note: This list will be updated later in the fall, to reflect metrics that are chosen by grantees receiving SB1070 and CTE Enhancement funds. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 20

Data Collection Process Upload the following information, using a spreadsheet-style template, on individual students: Last Name First Name Date of Birth Gender Local Student ID Academic Year 6-digit Taxonomy of Program (TOP) Codes Social Security Number Community College IPEDS ID California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 21

Data Collection Process 1.Data upload templates are available on the Common Metrics tab of the LaunchBoard. 2.Right-click to download the template 3.Enter information on students 4.Save as a.txt file 5.Upload using a drag-and-drop process on the Common Metrics tab California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 22

23 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students Data Collection Process

Data Collection Timeline Data should be gathered on students participating in the academic year Data need to be uploaded in August 2015 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 24

MP 6A: Dual enrollment and credit by exam Local Data Upload Point People: flag all students who received transcripted credits for dual enrollment and credit by exam in the specified TOP codes and upload file using the LaunchBoard template Key Talent: support Local Data Upload Point people with questions related programs within the sector California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 25

MP 19: College soft skills training Local Data Upload Point People: flag all courses with embedded soft skills training and upload information on students who enrolled in these courses using the LaunchBoard template Key Talent: track stand-alone soft skills trainings using the Additional Tracking Tool and provide support in engaging faculty in identifying which courses meet the definition of soft skills training California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 26

MP 19: College soft skills training Definition of soft skills training: Soft skills include: written, oral, and listening communication; enthusiasm and attitude; teamwork and collaboration; networking; problem solving and critical thinking; time management; organization; leadership; and professionalism. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 27

MP 27: College internship or workplace learning Local Data Upload Point People: flag all courses with embedded internships or workplace learning and upload information on students who enroll in these courses using the LaunchBoard template Key Talent: track stand-alone workplace learning activities using the Additional Tracking Tool and provide support in engaging faculty in identifying which courses meet the definition of workplace learning California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 28

MP 27: College internship or workplace learning Definition of workplace learning: Internships Apprenticeships Cooperative work experience education Mentoring Volunteering Clinical experience Work study programs Service learning Note: California Career Pathways Trust (CCPT) grantees will be flagging work- based learning in college databases in , so Key Talent may opt to partner with CCPT grantees to map which classes should be flagged. California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 29

RESOURCES California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 30

LaunchBoard Resources California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 31

32 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students LaunchBoard Resources 1.Visit the LaunchBoard-specific page on the Chancellor’s Office Doing What Matters website: Click on the “Resources” link 3.Select the “Entering Data Into the LaunchBoard” text for: An FAQ on data collection Overview documents on data collection A metric-by-metric guide for data uploads Tips on data validation strategies Information on the responsibilities of local data upload point people Reference documents described in this webinar

33 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students LaunchBoard Resources 4.In the Resources section, select “Using the LaunchBoard for Program Planning” text for: A presentation on how the LaunchBoard can be used to support accreditation and program review Ideas for how to use the LaunchBoard to inform program planning, based on a case study from the field 5.In the Resources section, select “About the LaunchBoard” for: An FAQ A presentation offering information on the history of the LaunchBoard and including screenshots

34 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students LaunchBoard Resources 6.Receive one-on-one phone coaching from the RP Group on tracking and uploading metrics by ing 7.Schedule this workshop for a regional research group meeting or share the recorded webinar 8.Enter your questions into the LaunchBoard help desk, which is accessible through the Doing What Matters LaunchBoard site