Licensed Employees Tier 1 Davis School District Benefits Orientation

 If you were hired into a retirement eligible position (20 hours or more per week) at any Utah Retirement Systems (URS) employer anytime before July 1, 2011 you are on Tier 1.  If you were newly hired into a retirement eligible position on or after July 1, 2011 your are on Tier 2 and will want to view that presentation. Welcome Educators – Tier 1

 The members of the Payroll Department are always happy to answer your questions. Feel free to call us anytime at (801)  This orientation will cover your Leave, Retirement Benefits, Flexible Spending, etc. If you are eligible for Insurance coverage (working 30+ hours per week) the Human Resources/Insurance Department will notify you of those benefits.  Everything covered in this orientation is current policy. Things can (and do) change all the time. Make sure you stay informed about District and State policy updates that might affect you. Before We Begin

 Less than 15 years of experience*:  2 days of PLA will be accrued each year  15 or more years of experience*:  1 additional day of PLA will be accrued  A maximum of 30 PLA days can be carried over  A maximum of 10 PLA days can be used per school year  PLA is accrued at the beginning of each fiscal year (July 1 st ) *As determined by the Teacher Salary Schedule Personal Leave (PLA)

 First 3 FULL years of employment*:  7 days of Sick Leave will be accrued  Beginning with the 4 th year*:  10 days of Sick Leave will be accrued  Sick Leave balances will carry over from year to year. There is no maximum.  Leave accrual begins on July 1 st every year and continues each month until all leave for the year has been accrued. * If you don’t work a full contract your first year of employment, your leave will be prorated and that year will not count as a full year for leave accrual purposes. Sick Leave

 Provide advance notice to Human Resources in writing if you anticipate an absence of more than 10 consecutive contract days.  Catastrophic Sick Leave Bank:  Enroll during Open Enrollment  Employees who wish to participate must donate 1 day of Sick Leave every contribution year (whenever the Sick Leave Bank is low).  Employees who would like to start participating during a non-contribution year must donate 1 day of Sick Leave to initiate eligibility  Only participating employees will be eligible to request Catastrophic Sick Leave from the Sick Leave Bank for a catastrophic event (after all Sick Leave and Personal Leave has been used).  All requests for Catastrophic Leave must be submitted to Human Resources in writing For more information, see the Davis Educators’ Agreement Extended Leave

 Advanced Leave Requests  Sick Leave – Employees can request an advance of up to 5 days per school year  Personal Leave – Employees can request an advance of up to 5 days per school year, which can be paid back with one and a half days of Sick Leave (per day advanced)  1 Day of Advanced Personal Leave = 1.5 Days of Sick Leave  Family Medical Leave Act (FMLA)  Employees can request a leave of absence of up to 12 calendar weeks (in a 12 month period:  Protects your job during your absence  The District will continue to pay its portion of your Insurance premium (if applicable)  Must have regularly worked a minimum of 20 hours per week for the District for the previous 12 months For more information, see the Davis Educators’ Agreement Extended Leave (cont.)

Flexible Spending Account  Set aside pre-tax dollars to pay for qualifying medical/dental and daycare expenses not covered by Insurance.  Benefits:  It’s an automatic Payroll deduction  Reimbursement Claims can be submitted anytime  You have full access to your annual healthcare contribution anytime  The NBS “Flex Card” (optional) works just like a credit card!  Have immediate access to your Flex funds without submitting claims There is an $18 charge for the card per tax year  If you have questions about Flexible Spending, please call Elizabeth in Payroll at (801) National Benefit Services or

What you need to know:  As a NEW HIRE you can enroll in Flexible Spending for this year within 30 days of your hire date, which is your first contract day. If you would like to enroll in Flex for next year you will need to enroll during Insurance Open Enrollment, which is usually in November.  You have to re-enroll in the Flexible Spending plan every year during Open Enrollment  Flex is based on the tax year (January 1 st to December 31 st )*  There is a “Grace Period” that allows participants to incur additional expenses until March 15 th of the next tax year if necessary.*  Keep your receipts, even if you are using the “Flex Card”.  All funds need to be claimed through NBS by the last BUSINESS day in March of the next tax year.*  Don’t overestimate your expenses:  Use It or Lose It: If you don’t claim the money you have contributed by the deadline … you WILL lose it.*  Contribution amounts cannot be adjusted unless you have a qualifying change of status. *These deadlines may be different if you resign or retire in a year when you are enrolled in Flexible Spending. Please contact Elizabeth in Payroll at (801) if you have any questions.

Utah Educational Savings Plan – Utah’s 529 College Savings Plan College is hard, but saving for it doesn’t have to be.  UESP makes it a cinch to start saving for college.  Does not require a minimum deposit or balance  Stretch your educational dollars AND receive some wonderful tax incentives  Get more information or open an account online at or call UESP at Investments in UESP are not guaranteed.

Retirement Benefits: Tier 1 Pension  The District fully funds your retirement benefit (pension)  As long as you are working at least 4 hours per day ( 20 hours per week) you are eligible for this benefit … at NO COST TO YOU!  You are fully vested after 4 years of eligible employment 401(k)  The District will contribute 1.5% of your salary to your 401(k) each month as long as you are eligible for retirement benefits (working at least 20 hours per week)  You can also contribute to your 401(k) but you are not required to

How Much Will My Pension Pay? Pension Benefit Calculation Number of Eligible Years of Service X 2% X Average Salary (average of 3 highest years salary) = Basic Annual Benefit /12 = Basic Monthly BenefitExample 30 Years X 2% (=60%) X $40,000 (average of 3 highest years salary) = $24,000/year /12 = $2,000/month

When Can I Retire?  Your pension eligibility depends on your age and years of service. Here are the minimum qualifications:  65 with at least 4 years of service  62 with at least 10 years of service*  60 with at least 20 years of service*  Any age with at least 25 years of service*  Any age with at least 30 years of service *There is an early age reduction if you retire under age 65 with fewer than 30 years of service Early Age Reduction If you have fewer than 30 years of service and retire before age 65, your benefit is reduced. You’ll get 3% less for every year between age 60 and 65 and 7% less per year for every year below age 60.

401(k) Options You can choose where and how your 401(k) money is invested PLEASE NOTE: If you have already received a paycheck, Educators Mutual will not be an option until next year (JANUARY). If you would like to make a change at that time, please notify the Payroll Department no later than JANUARY 15 th. All URS 401(k) contributions will be invested in the Medium Horizon Fund unless otherwise specified.

 401(k)  457  403(b) – Annuities  Traditional IRA  Roth IRA You can contribute to none, one or more. The choice is yours. Employee Contributions (Voluntary)

 Consider your tax bracket before and after retirement:  Pre-tax Deductions  Lower your taxable income now 401(k) (b) Traditional IRA  Post-tax Deductions  Pay your taxes now Roth IRA (Tax free growth) Which Investment Plan Should I Choose?

For a complete listing of the Annuity companies and representatives that are authorized to provide 403(b)’s and other investment options to Davis School District employees, please contact the Payroll Department at Authorized Annuity Companies

If you have questions about the URS website or online enrollment, call

Your Account Number will be included with your URS Enrollment Packet, which URS will mail to your home.

Call Payroll: (801) Questions?  Personal Leave and Sick Leave  Twyla: (801)  Extended Leave and Catastrophic Leave  Marilyn: (801)  Flexible Spending  Elizabeth: (801)  Retirement and 401(k)  Holly: (801)  Cindy: (801)

Thank You! If you would like step-by-step instructions for accessing MyDSD Payroll Management (where you can enter your Direct Deposit and W-4 information, make changes to Payroll and Personal Profile information, and view/print your pay stubs and W-2’s), please see the MyDSD Payroll Management Orientation.