ESEA Title II-A Non-public Schools Equitable Services Repayment to Participating Schools Office of Consolidated Planning & MonitoringOffice of Consolidated Planning & Monitoring February 2015February 2015

Agenda  Overview  Reduced Liability  Planning and communicating through consultation  Documenting consultation in ePlan  Questions for LEAs 2

Overview  There are 31 districts that have been affected by the reviews  Reviews dated back to FY 2010  United States Department of Education (ED) has suggested a 5 year corrective process FY 2015 allocations are correct and out to the schools in a timely fashion The repayment of services over the next 4 years  Schedules were determined on a case-by-case basis in consultation with the Office of the Chief Financial Officer  Starting with FY 2016, the repayment will come out of the LEA’s annual Title II-A allocations 3

Reducing Liability  All affected LEAs have worked to reduce their liability where possible Found documented activities where districts included the non-public schools NOT PREVIOUSLY INCLUDED IN ORIGINAL APPLICATION Documented those activities on II-A Fiscal Adjustment Form (provided) Supplied evidence of the non-public schools being included (i.e. correspondence, meeting agendas, budgets, fiscal worksheets) Tallied the proportionate share Subtracted the total deductions from the estimated cost II-A amount owed by the LEA 4

Planning/Communication Timeline Consultation Documentation 5

Before Consultation The LEA should:  Create a timeline of events Communicate repayment of services to non-public schools Establish meeting dates for consultation Create plan for school access to services Document deadlines for non-public schools Collect feedback Identify persons responsible for timeline tasks  Begin planning regarding non-public schools Possible uses for allocation Costs of possible uses for allocation Staff that may need to be involved in the process and their roles Communication to non-public schools 6

Communication  Communication should be timely and meaningful  Communication to non-public schools should be separate from the Annual Consultation for next year’s services One-on-One Small group Whole group  Document Consultation Meeting invitation Copy of presentation Agenda Evaluation 7

During Consultation  Be transparent Process for repayment of services Review the purpose of Title II-A funds Allowable expenditures Non-allowable expenditures  Get feedback from non-public school officials Questionnaires Surveys Leave time for questions/answers Affirmation of consultation (template available) – For Title II-A – May be altered for the specific topic 8

Affirmation of Consultation 9

After Consultation  Review feedback from consultation meetings Compare and contrast feedback to pre-planning ideas Non-public school feedback should be considered during district planning process  Create an action plan for repayment allocation Possible uses for allocation Costs of possible uses for allocation – Budget breakdown Staff that may need to be involved in the process and their roles Timeline Communication of final plans to non-public schools Start dates for implementation 10

Documentation Uploaded to ePlan 11

Future Allocations  Be mindful when planning for future II-A allocations Heavy funding in areas that can’t be counted toward equitable services – Class size reductions – Bonuses – Recruitment and retention When rolling out LEA action plans, demonstrate consideration of non- public schools’ requests – Include private school officials in planning » Advisory council – Refer to private school feedback in action plan » Survey results » Questionnaire results 12

TDOE is Here to Support the Process:  Office of the Chief Financial Officer    Office of Consolidated Planning and Monitoring    13

TDOE is Here to Support the Process:  Office of the Chief Financial Officer        Office of Consolidated Planning and Monitoring      14

Resources  Title II-A guidance  Title I Non-public Schools Guidance

Questions? 16

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