1 SAM for SAP Practitioner Workshop DAY 1

WELCOME TO THE SAM FOR SAP PRACTITIONER WORKSHOP 2

DAY 1 SAM for SAP Practitioner Workshop 3

DAY 1 GOALS Gain understanding about SAP, SAP Licensing, SAM/SAP Challenges Gain understanding about the Dynamic Licensing (DLS)Suite product How to create carry out an SAP Discovery and create a Baseline using the DLS How to carry out User Optimization, SAP Recycling and Retirement 4

ALL ABOUT SAP AND THE SAM OPPORTUNITY Alf Goebel, VP Global Sales & Marketing 5

BREAK 6

INTELLIGENT LICENSING A brief introduction and overview of company 7

INTELLIGENT LICENSING Company is focused solely on SAP market opportunity for Software Asset Management (SAM) and License Optimization Walnut Creek, CA – Hamburg, Germany and Zurich, Switzerland Development group has been focused here for more than 10 years 8

9 THE DYNAMIC LICENSING SUITE The Dynamic Licensing Suite (DLS) is the core product technology that collects, aggregates and analyzes SAP usage data. The product can be used carry out Discovery, Baseline Inventory, Usage Optimization, License Retirement and Recycling, Role-Tuning and analysis of indirect SAP usage/access. It serves as a complement to a SAM advisory practice for SAP.

DELIVERING SAM FOR SAP SOLUTIONS THROUGH PARTNERS 10 Proprietary Rules Proprietary Rules Reports & Analysis Reports & Analysis Rules Engine Rules Engine Economic Simulation Economic Simulation Report Engine Report Engine Software Asset Management (SAM) Advisory Services Software Asset Management (SAM) Advisory Services Processes Technology Platform Consulting Partner

11 SAM for SAP

SAM FOR SAP RENTAL MODEL Partner “rents” our Dynamic Licensing Suite software for the duration of the project Pricing based on length of project, size of user base, scope of work Software expires at the end of project unless end-customer wants to purchase the Dynamic Licensing Suite for ongoing license management and SAM work 12

SAM FOR SAP RESELLER MODEL Enterprise purchases a perpetual licenses for the Dynamic Licensing Suite software through our partner Pricing based on number of SAP users and number of systems Annual maintenance contract available for enterprise at 20% per year for updates, support 13

COMPANY PARTNER STRATEGY Assure that our partners are provided the best Software Asset Management (SAM) tools for SAP Invest in training, deployment to assure that our partners and their clients can be very successful Intelligent Licensing will thrive if we accomplish the two above 14

THE DYNAMIC LICENSING SUITE An overview 15

16 THE DYNAMIC LICENSING SUITE The Dynamic Licensing Suite (DLS) is the core product technology that collects, aggregates and analyzes SAP usage data. The product can be used carry out Discovery, Baseline Inventory, Usage Optimization, License Retirement and Recycling, Role-Tuning and analysis of indirect SAP usage/access. It serves as a complement to a SAM advisory practice for SAP.

The Dynamic Licensing Suite builds a database of SAP USERS and USAGE history

The Dynamic Licensing Suite creates a holistic view of SAP users, user licenses, and usage. It does this by first aggregating data from dozens to hundreds of SAP satellite system

User Master Data Last Login Data ROLE information CCMS Change Document Data Transaction Data Selective HR Data SYSTEM MEASUREMENT data

20 aggregateanalyzeadminister The Dynamic Licensing Suite supports 3 distinct activities

AGGREGATE-> ANALYZE-> ADMINISTER aggregateanalyzeadminister Baseline Development Detailed Usage Data Logon History Change Queue Recommendations License Recycle/Retire Master User Data Changes Duplicates Logon Analysis Rules Engine Role Tuning License Type Optimization Indirect Access Analysis

The DLS assembles a comprehensive picture of actual usage of the SAP systems…. through the discovery process it can provide an baseline inventory of SAP users it can help identify potentially duplicate, obsolete and erroneous SAP users and then recycle/retire licenses through user optimization. It can “rightsize” SAP user license types based on actual user behavior to assure compliance and optimization to provide self-audit insights including indirect usage

SOFTWARE ASSET MANAGEMENT (SAM) FOR SAP How the Dynamic Licensing Suite supports the Software Asset Management (SAM) process and practitioner 23

DLS AND THE SAM LIFECYCLE 24 Dynamic License Suite can support SAM effort: Discovery Baseline Metering Optimization Role Compliance Retire Recycle

UNDERSTANDING SAP USAGE IS KEY 25 Dynamic Licensing Suite ENTITLEMENTS: What has been contractually purchased from SAP DEPLOYMENT: What has been deployed by the enterprise? UTILIZATION: What is actually being used and by whom?

26 Tune-UpClean-UpCheck-Up SAM PROCESSES MAP TO THE DYNAMIC LICENSING SUITE

LUNCH BREAK 27

SAP DISCOVERY, BASELINE, USER OPTIMIZATION 28

The Dynamic Licensing Suite builds a holistic view of SAP systems, Users and Usage.

ToolbarMenu Bar Menu Tree

THE MENU ON THE LEFT ALLOWS ACCESS

THE DYNAMIC LICENSING SUITE PROVIDES REPORTING CAPABILITY The DLS Reporting capability can be accessed from the main menu on the left There are a comprehensive number of reports built into the product The reports can be viewed, printed or exported for additional analysis and presentation

REPORTS ARE ACCESSIBLE THROUGH AN SAP-STYLE INTERFACE

STARTING WITH BASELINE AGGREGATION 34

DETAILED SAP BASELINE (USER LIST) 35

DLS DEMO Reports -> Baseline Reports 36

BREAK 37

THE USER LIST REPORT 38

39 User User List Report easy to access from DLS menu tree Provides a detailed, comprehensive inventory of all SAP users across all defined SAP systems Can be filtered, sorted and exported as a core starting block to begin SAM analysis

40 User Data in report can be sorted, filtered for easier analysis With appropriate access privledges, user can update User Master Data directly from the report Comprehensive user information is aggregated into one tabular report and can be exported

DLS DEMO Reports -> User List 41

BREAK 42

SAP USER OPTIMIZATION Identifying obsolete and erroneous users 43

OBSOLETE, DUPLICATE USERS Obsolete/Erroneous users – name changes, retired/fired employees, wrongly allocated – key indicator is last login Duplicate User Names – Multiple administrators allocating accounts, Mergers/Acquisitions -- Look for same s, similar names, transposed names 44

ACTIONAL ANALYSIS CONCEPT 45

OBSOLETE USERS After DLS has been installed and interconnected to other SAP Servers…a Logon Analysis Report is used “Show me users that have not logged on to SAP system for X months or more” … You can zoom in, shift them all to a change queue for batch revision– test or expired … 46

47 LOGON ANALYSIS

48 Rules Engine is key to automating process of cleaning up SAP Users Day 2 goes into detail on this, kicking off with Chief Architect of the Dynamic Licensing Suite showing the power of the Rules Engine

HANDS ON LAB Classroom Exercises 49

1. LOG INTO THE SAP SYSTEM Invoke SAP Login from Windows 2. Select SAP System to log into 3. Type in User ID and password

2. ACCESS DYNAMIC LICENSE SUITE 51

3. RUN BASELINE REPORTS 52 1.Expand Reports Menu 2.Expand Baseline Reports Menu 3.Select each Baseline Report

4. RUN USER LIST REPORT 53

XLS EXPORT USER LIST Click on the EXPORT icon on the application toolbar 2. After a delay, select the Spreadsheet Export format

RUN LOGON EVALUATION REPORT 55

QUESTIONS ? 56