Compass Large Scale View (BHO Scope of Influence) Teresa M. Adams Professor, Civil and Environmental Engineering University of Wisconsin-Madison March 31, 2004

Compass - Large Scale View Context of Compass within the agency’s scope of systems for roadway asset management and resource management Context of Compass within the agency’s scope of systems for roadway asset management and resource management –planning –lifecycle cost and tradeoffs of construction, maintenance and operations of roadway facilities Identify existing and emerging corporate databases as potential data sources for Compass Identify existing and emerging corporate databases as potential data sources for Compass –Databases that deal with key roadway inventory feature data and/or deal with cost and quality of operations activities Identify potential short- and long-term relationships between Compass and other systems Identify potential short- and long-term relationships between Compass and other systems

Scope of Systems and Supporting Databases Meta Management System Meta Management System WISLR (Wisconsin Information System for Local Roads) WISLR (Wisconsin Information System for Local Roads) PMDSS (Pavement Management Decision Support System) PMDSS (Pavement Management Decision Support System) PMMS (Pavement Maintenance Management System) PMMS (Pavement Maintenance Management System) Pontis (Bridge Management System) Pontis (Bridge Management System) Maintenance LOS (Level of Service) Maintenance LOS (Level of Service) Operations Resource Model Operations Resource Model HMS HMS Operations Information System(s) (OIS) Operations Information System(s) (OIS) Photolog Photolog CHEMS (county accounting system) CHEMS (county accounting system) STN Inventory STN Inventory Winter Storm Report Winter Storm Report Not covered in this presentation

Follow the Money for a Large Scale View Other Programs: Other Programs: –General Transportation Aids –Connecting Highway Aids –Local Road Improvement –Local Transportation Facilities Improvement –Passenger Rail Assistance and Promotion –Freight Rail Assistance –Harbor Assistance –Airport Development –Lift Bridge and Expressway Policing Aids –Others… Source: 2002 Transition Document Existing Highways (3R and LCB) Domain for Compass

Major Highway Program Purpose: Develop or reconstruct highways within existing corridors, providing long-term solutions to serious deficiencies on heavily traveled segments of the state highway system. Purpose: Develop or reconstruct highways within existing corridors, providing long-term solutions to serious deficiencies on heavily traveled segments of the state highway system. Description: Description: A major highway project is defined as one that has a total cost of more than $5 million and involves one of the following: –construction of a new highway 2.5 miles or more in length; –relocation of 2.5 miles or more of a highway; –addition of one or more lanes 5 miles long; or –improvement of 10 or more miles of divided highway to freeway standards.

Highway Rehabilitation Program Purpose: Purpose: Protect investments in highway and bridge systems by addressing deficiencies before conditions necessitate more costly solutions Description: Description: Upgrades deteriorated pavement and roadway base and modernizes state trunk highways to meet current and projected travel needs

Highway Maintenance, Repair and Traffic Operations Program Purpose: Purpose: Perform tasks necessary to operate the state’s highway systems. Tasks range from emergency operations and repairs to preservation activities to optimize the value of highway investments. Description: Description: Provision of year-round safety and mobility on the state and Interstate highway systems through general maintenance, winter maintenance, and traffic operations.

Meta Management System Program Development and Planning System Project Implementation System Highway Performance Modeling System Completed Projects Alter Highway Conditions Policy Goals, Priorities and Funding Meta Management System

Integrates corporate data bases and the ISTEA management systems Integrates corporate data bases and the ISTEA management systems Single system for mid-range program development and longer range planning Single system for mid-range program development and longer range planning –State Highway Rehabilitation Program –Major Highway Program Uses Uses –Program/project development –Measure the performance of the six-year highway program –Program management

Relationship to Compass Compass and Meta Management System do not overlap Compass and Meta Management System do not overlap Compass focuses on performance of the Highway Maintenance, Repair and Traffic Operations Program Compass focuses on performance of the Highway Maintenance, Repair and Traffic Operations Program By design, Compass sampling strategy ignores highway segments in the Major Highway Program and Highway Rehabilitation Program By design, Compass sampling strategy ignores highway segments in the Major Highway Program and Highway Rehabilitation Program

Internet, GIS, database Internet, GIS, database Manages 100,000 miles of local roads Manages 100,000 miles of local roads Complies with State Statue (2) Complies with State Statue (2) –Pavement condition reporting –Roadway inventory assessment Meets reporting requirements for GASB 34 Meets reporting requirements for GASB 34 Supports WisDOT’s General Transportation Aids Program Supports WisDOT’s General Transportation Aids Program No direct relationship to Compass goals/scope No direct relationship to Compass goals/scope

Pontis Bridge Management System (BMS) Database Stores Database Stores –Biennial element-level inspection –Capital Maintenance History Network-level Analysis Network-level Analysis –Deterioration Prediction –Preservation Optimization  Response to condition  Capital Maintenance Policies that minimize long-term costs –Improvement Optimization  Response to functional need  Improvement Program that maximizes total benefits

Relationship to Compass Near Future: Consider including Route/Preventive Bridge Maintenance within scope of Compass Near Future: Consider including Route/Preventive Bridge Maintenance within scope of Compass –Relate HMS Activity Codes to Pontis Bridge Elements –Use Pontis element-level condition assessment – (omit bridges in major or rehab programs) –Evaluate effectiveness of maintenance costs FocusPontisCompass Condition Assessment Element-level Pontis element = Compass feature Maintenance program Capital / Improvement Routine / Preventive

Strategy for MQA of Routine / Preventive Bridge Maintenance

PMDSS (Pavement Management Decision Support System) PMMS (Pavement Maintenance Management System) Implemented in Compass 2004 Report PIF (PDI Extent Severity) PMDSS PMMS Highway Rehabilitation Program Highway Maintenance, Repair, and Traffic Operations Program COMPASS Pavement Rating Strategy

Operations (Staffing) Resource Model Activity-Based Model Activity-Based Model –Activity performance standards –DTD Staffing Decisions (Time / activity / facility) –Outsourcing –Prioritization of maintenance activities –Uses LOS inventory facilities to estimate staffing needs 16 Activities – some relate to Compass Features 16 Activities – some relate to Compass Features 113 Regulations and Permits 218 Traffic Signals and Beacons 219 Signing 220 Pavement Marking 221 Lighting 222 ITS 223 TOC 224 Roadway Maintenance 225 Roadside Maintenance 226 Winter Maintenance 227 Roadside Facilities 228 Bridge Maintenance 229 Incident Management 230 Safety 231 Accident Damage 739 Contacts and Responses to Inquiries

MLOS Model Maintenance Level of Service Defines the set of elements (activities) necessary to maintain highways including expected: Defines the set of elements (activities) necessary to maintain highways including expected: –Labor hours –Equipment hours –Materials quantities –Frequency depend on Highway class Example: Fill Paved Shoulder Cracks Example: Fill Paved Shoulder Cracks –5-person crew at lanes miles/hour –0.5% Class 1 lane miles/year –Equipment hours, material quantities Used for budgeting and $ allocation to counties based on inventory (results go into HMS) Used for budgeting and $ allocation to counties based on inventory (results go into HMS)

Highway Maintenance System (HMS) Manages budgets and payments to counties for maintenance of state highways Manages budgets and payments to counties for maintenance of state highways Routine maintenance agreements with counties Routine maintenance agreements with counties –Budget limit for Project ID/ Activity code –Project ID (indicates expenditure category) –Activity codes (state activity codes for county invoicing) Tracks actual expenditures for maintenance activities Tracks actual expenditures for maintenance activities Routine maintenance budgets determined from MLOS model Routine maintenance budgets determined from MLOS model

Relationships to Compass CAUSE/EFFECT relationship CAUSE/EFFECT relationship –MLOS elements/activities reflect maintenance expectations and influence maintenance budgets –Change in MLOS elements/activities  change in Compass Ratings –Budget changes  change in Compass Ratings –Compass ratings  maintenance standards/guidelines Role of Compass Ratings Role of Compass Ratings –Justification for maintenance budget requests –Document impacts of budget decisions Action Item: Relate Compass Ratings to BHO Budgeting Decisions Action Item: Relate Compass Ratings to BHO Budgeting Decisions –Report Compass ratings as related to  MLOS elements  Budget and expenditures (HMS Project ID/ activity code)  Maintenance guidelines/standards Action Item: Report Compass Ratings as related to ORM Activities Action Item: Report Compass Ratings as related to ORM Activities

Operations Information System (OIS) Related collection of inventory and data processing systems that support business functions in Bureau of Highway Operations Related collection of inventory and data processing systems that support business functions in Bureau of Highway Operations Compass uses data from OIS subsystems Compass uses data from OIS subsystems Subsystems Subsystems –Sign Inventory Management System (SIMS) –Salt storage facilities (TRANS277) –CHEMS –LOS –HMS Recommended Considerations Recommended Considerations –Compass as an OIS subsystem –Modal Divisions IT Proposal for Compass data management and processing

Operations Management Systems What was the outcome/impact? on customer service and satisfaction on facility service life Was the budget enough? accountability justification Are we building a maintenance backlog? Are the guidelines achievable / sustainable? Large Scale View BHO Scope of Influence MLOS element HMS Activity Code Budget Compass Element / Feature Ratings establishes HMS Activity Code Expenditures Was money spent as budgeted? Updates / influences Maintenance Standards / Guidelines Inventory Information Updates / influences Inventory and Maintenance Management Systems PMMS, SIMS, Storm Reports, STN, etc Compass Field Review Indicates missing links for ‘closing the loop’

Summary of Recommendations Short-term: Relate Compass Ratings to BHO Budgeting Decisions Short-term: Relate Compass Ratings to BHO Budgeting Decisions –Report Compass ratings as related to  MLOS elements  Budget and expenditures (HMS Project ID/ activity code)  Maintenance guidelines/standards Short-term: Report Compass Ratings as related to ORM Activities Short-term: Report Compass Ratings as related to ORM Activities Near Future: Consider including Route/Preventive Bridge Maintenance within scope of Compass Near Future: Consider including Route/Preventive Bridge Maintenance within scope of Compass –Relate HMS Activity Codes to Pontis Bridge Elements –Use Pontis element-level condition assessment – (omit bridges in major or rehab programs) –Evaluate effectiveness of maintenance costs Future: Future: –Compass as a OIS decision support system –Modal Divisions IT Proposal  Compass data management and processing  Connect to other OIS subsystems