Copyright 2006 John Wiley & Sons, Inc. Project Management OPIM 310

Copyright 2006 John Wiley & Sons, Inc.9-2 What is a Project?   Project unique, one-time operational activity or effort   Examples constructing houses, factories, shopping malls, athletic stadiums or arenas developing military weapons systems, aircrafts, new ships launching satellite systems constructing oil pipelines developing and implementing new computer systems planning concert, football games, or basketball tournaments introducing new products into market

Copyright 2006 John Wiley & Sons, Inc.9-3 Project Management Process  Project planning  Project scheduling  Project control  Project team made up of individuals from various areas and departments within a company made up of individuals from various areas and departments within a company  Matrix organization a team structure with members from functional areas, depending on skills required a team structure with members from functional areas, depending on skills required  Project Manager most important member of project team most important member of project team

Copyright 2006 John Wiley & Sons, Inc.9-4 Project Scope  Scope statement a document that provides an understanding, justification, and expected result of a project a document that provides an understanding, justification, and expected result of a project  Statement of work written description of objectives of a project written description of objectives of a project  Work breakdown structure breaks down a project into components, subcomponents, activities, and tasks breaks down a project into components, subcomponents, activities, and tasks

Copyright 2006 John Wiley & Sons, Inc.9-5 Project Scheduling  Steps Define activities Define activities Sequence activities Sequence activities Estimate time Estimate time Develop schedule Develop schedule  Techniques Gantt chart Gantt chart CPM CPM PERT PERT Microsoft Project Microsoft Project

Copyright 2006 John Wiley & Sons, Inc.9-6 Gantt Chart   Graph or bar chart with a bar for each project activity that shows passage of time  Provides visual display of project schedule   Slack amount of time an activity can be delayed without delaying the project

Copyright 2006 John Wiley & Sons, Inc.9-7 |||||||||| Activity Design house and obtain financing Lay foundation Order and receive materials Build house Select paint Select carpet Finish work MonthMonth Example of Gantt Chart

Copyright 2006 John Wiley & Sons, Inc.9-8 Project Control  Time management  Cost management  Quality management  Performance management Earned Value Analysis Earned Value Analysis a standard procedure for numerically measuring a project’s progress, forecasting its completion date and cost and measuring schedule and budget variation a standard procedure for numerically measuring a project’s progress, forecasting its completion date and cost and measuring schedule and budget variation  Communication  Enterprise project management

Copyright 2006 John Wiley & Sons, Inc.9-9 CPM/PERT  Critical Path Method (CPM) DuPont & Remington-Rand (1956) DuPont & Remington-Rand (1956) Deterministic task times Deterministic task times Activity-on-node network construction Activity-on-node network construction  Project Evaluation and Review Technique (PERT) US Navy, Booz, Allen & Hamilton US Navy, Booz, Allen & Hamilton Multiple task time estimates Multiple task time estimates Activity-on-arrow network construction Activity-on-arrow network construction

Copyright 2006 John Wiley & Sons, Inc.9-10 Project Network   Activity-on-node (AON) nodes represent activities, and arrows show precedence relationships   Activity-on-arrow (AOA) arrows represent activities and nodes are events for points in time   Event completion or beginning of an activity in a project Branch Node

Copyright 2006 John Wiley & Sons, Inc.9-11 AON Network for House Building Project Start Design house and obtain financing Order and receive materials Select paint Select carpet Lay foundations Build house Finish work

Copyright 2006 John Wiley & Sons, Inc Start Critical Path  Critical path Longest path through a network Longest path through a network Minimum project completion time Minimum project completion time A: = 9 months B: = 8 months C: = 8 months D: = 7 months

Copyright 2006 John Wiley & Sons, Inc.9-13 Activity Start Times Start Start at 3 months Start at 6 months Start at 5 months Finish at 9 months Finish

Copyright 2006 John Wiley & Sons, Inc.9-14 * Critical Path *7* *4* *2* *1*1 Slack S EF LF ES LS Activity Activity Slack

Copyright 2006 John Wiley & Sons, Inc.9-15 Probabilistic Time Estimates   Beta distribution a probability distribution traditionally used in CPM/PERT a = optimistic estimate m = most likely time estimate b = pessimistic time estimate where Mean (expected time): t = a + 4 m + b 6 Variance:  2 = b - a 6 2

Copyright 2006 John Wiley & Sons, Inc.9-16 Examples of Beta Distributions P(time) Time amtbamtb m = t Time Time ba

Copyright 2006 John Wiley & Sons, Inc.9-17 Project Network with Probabilistic Time Estimates: Example StartFinish 2 3,6,9 3 1,3,5 1 6,8,10 5 2,3,4 6 3,4,5 4 2,4,12 7 2,2,2 8 3,7,11 9 2,4,6 10 1,4,7 11 1,10,13 Equipment installation System development Position recruiting Equipment testing and modification Manual testing Job Training Orientation System training System testing Final debugging System changeover

Copyright 2006 John Wiley & Sons, Inc.9-18 Activity Time Estimates TIME ESTIMATES (WKS)MEAN TIMEVARIANCE ACTIVITY ambt б 2

Copyright 2006 John Wiley & Sons, Inc.9-19 Activity Early, Late Times, and Slack ACTIVITY t б  ESEFLSLFS

Copyright 2006 John Wiley & Sons, Inc.9-20  2 = б б б б 11 2  = = 6.89 weeks Total project variance

Copyright 2006 John Wiley & Sons, Inc.9-21 Probabilistic Network Analysis Determine probability that project is completed within specified time where  = t p = project mean time  =project standard deviation x =proposed project time Z =number of standard deviations x is from mean Z =Z =Z =Z = x -  

Copyright 2006 John Wiley & Sons, Inc.9-22 Normal Distribution Of Project Time  = t p Timex ZZ Probability

Copyright 2006 John Wiley & Sons, Inc.9-23 Southern Textile Example What is the probability that the project is completed within 30 weeks?  2 = 6.89 weeks  = 6.89  = 2.62 weeks Z = = = 1.91 x -   From Table A.1, (appendix A) a Z score of 1.91 corresponds to a probability of Thus P(30) = =  = 25 Time (weeks) x = 30 P( x  30 weeks)

Copyright 2006 John Wiley & Sons, Inc.9-24 Southern Textile Example  = 25 Time (weeks) x = 22 P( x  22 weeks) What is the probability that the project is completed within 22 weeks?  2 = 6.89 weeks  = 6.89  = 2.62 weeks Z = = = x -   From Table A.1 (appendix A) a Z score of corresponds to a probability of Thus P(22) = =

Copyright 2006 John Wiley & Sons, Inc.9-25 Project Crashing   Crashing reducing project time by expending additional resources   Crash time an amount of time an activity is reduced   Crash cost cost of reducing activity time  Goal reduce project duration at minimum cost

Copyright 2006 John Wiley & Sons, Inc Project Crashing: Example

Copyright 2006 John Wiley & Sons, Inc.9-27 Project Crashing: Example (cont.) $7,000 – $6,000 – $5,000 – $4,000 – $3,000 – $2,000 – $1,000 – – ||||||| Weeks Normal activity Normal time Normal cost Crash time Crashed activity Crash cost Slope = crash cost per week

Copyright 2006 John Wiley & Sons, Inc.9-28 Normal Activity and Crash Data TOTAL NORMALCRASHALLOWABLECRASH TIMETIMENORMALCRASHCRASH TIMECOST PER ACTIVITY(WEEKS)(WEEKS)COSTCOST(WEEKS)WEEK 1127$3,000$5,0005$ ,0003, ,0007,00013, ,00071,00037, , , ,00022,00017,000 $75,000$110,700

Copyright 2006 John Wiley & Sons, Inc $400 $500 $3000 $7000 $200 $ Project Duration: 36 weeks FROM … $400 $500 $3000 $7000 $200 $ Project Duration: 31 weeks Additional Cost: $2000 TO…

Copyright 2006 John Wiley & Sons, Inc.9-30  Crashing costs increase as project duration decreases  Indirect costs increase as project duration increases  Reduce project length as long as crashing costs are less than indirect costs Time-Cost Relationship

Copyright 2006 John Wiley & Sons, Inc.9-31 Time-Cost Tradeoff Cost ($) Project duration CrashingTime Minimum cost = optimal project time Total project cost Indirect cost Direct cost