4.2 Develop Project Management Plan

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4.2 Develop Project Management Plan This is the process of defining and documenting the actions necessary to prepare and integrate all subsidiary plans for each of the 8 key knowledge areas of project management. Good practice dictates that the Project Management Plan is baselined at the end of the Planning Phase, particularly in the areas of scope, cost and time It is progressively updated during project execution via the Perform Integrated Change Control process (PMBOK 4.5) It occurs during Planning Initiation Planning Execution Close Monitor Control Adapted from PMBOK 4th Edition

4.2 Develop Project Management Plan The planning processes for all project management key knowledge areas are normally performed at the same time as this process, or expanded upon shortly afterwards The relationship to Scope, Time and Cost is slightly different to the other areas of Communication, Risk, Human Resources, Quality and Procurement There are no stand alone Scope, Time or Cost Planning processes, they are contained within the Develop Project Management Plan process The other key knowledge areas have discrete processes for planning that are defined in their process groups Adapted from PMBOK 4th Edition

4.2 Develop Project Management Plan The Project Management Plan – can be composed of subsidiary plans for each of the 8 key knowledge areas or these planning elements can be included into one integrated end product can be either high level or detailed depending on the characteristics of the project and the project management methodology that is being applied Can only be changed via a Change Request once it has been baselined defines how all aspects of the project are to be undertaken through the Execution Phase establishes the mechanisms and processes to Monitor and Control the project defines how the project is to be Closed Initiation Planning Execution Close Monitor Control Adapted from PMBOK 4th Edition

4.2 Develop Project Management Plan Inputs into the Project Management Plan – Project Charter Subsidiary plans developed in other planning processes Industry standards and regulations Organisational policies and procedures Project management methodology Project management tools Planning templates Knowledge from past projects Expert judgement and advice Initiation Planning Execution Close Monitor Control Adapted from PMBOK 4th Edition

4.2 Develop Project Management Plan There are very limited tools and techniques to develop the Project Management Plan The primary area of assistance comes from experts who have specific skills and experience in the type of project being planned Consultants Project Management Office Professional Associations Focus groups Project Sponsor Stakeholders Industry Groups Research Other Project Managers Subject Matter Experts Customers Adapted from PMBOK 4th Edition

4.2 Develop Project Management Plan The major output of this process is the Project Management Plan and perhaps some form of official approval to proceed with the project Common inclusions in the Project Management Plan – Project lifecycle and project management processes Selected tools and techniques Project objectives and how these will be achieved Change Management Plan Baselines for Scope, Time and Cost Performance measurement and status reporting processes Governance structure Team structure Subsidiary plans if required Initiation Planning Execution Close Monitor Control Adapted from PMBOK 4th Edition

4.2 Develop Project Management Plan Procedures contained within the Project Management Plan - Detail of the lifecycle selected for the project and the processes for each phase, typically tailored specifically for each project Descriptions of tools and techniques to be used by the project management team How work will be executed via different resourcing, team structures and contractual arrangement Change Management Plan with detailed processes for integrated change control Configuration Management Plan – often for larger IT, Engineering and Construction projects Procedures for maintaining and amending baselines Communication mechanisms and tools Procedures for and timing of key management reviews, sign off and approval Initiation Planning Execution Close Monitor Control Adapted from PMBOK 4th Edition

4.2 Develop Project Management Plan Baselines contained within the Project Management Plan – Schedule baseline Cost baseline Scope baseline Scope Baseline produced during 5.4 Verify Scope Schedule Baseline produced during 6.5 Develop Schedule Cost Baseline produced during 7.2 Determine Budget Adapted from PMBOK 4th Edition