EIUG 14 South Bank University To scope or not to scope; or What the users Will Janet Aucock Bibliographic Data Services Manager University of St Andrews I should have used a catalogue

St Andrews III customers since webpacpro and rescoping 2007 cover images, content linking, My Library record, preferred searches etc. 2008/9 Federated searching using Webfeat and open URL resolver using 360 link Thinking about Encore or similar SAULCAT content policy

Specialist user groups Rare books Film studies Institute for Iranian Studies Electronic resources and electronic books digitized from St Andrews collections

System functionality you can use Public Scoping Limiting Extra indexes Featured lists Extra help and information, location linking, canned searches, feeds Hidden Database structure, data content and coding Be strict with codes, hierarchical codes Classmark prefixes, other identifiers

Scoping : The Many Uses of Scoping in the Catalog to Help Your Patrons Locate Materials. Luis Cosmes IUG 16 Washington scoping.zip CSDirect faq at

Rare books Scoping Specialist indexes Place of publication index using 752 field Rare book name index using 7xx.x9 for owner, donor, printer, publisher etc Rare book keyword using 500, 510, 561, 563, 655 Some issues with rare book keyword implementation during AVS implementation and upgrade to webpacpro

Rare books Genre headings in 655 Local classmark search for non LC classified collections Full use of 008 codes for illustrations and content Language limiting is popular in this scope

Rare books Canned searches eg to link to physical or virtual collections Collection level records and links to related collections eg Manuscripts database and photographic database Future plans to link to images of the material

Film studies

Audiovisual scope. Based on local material type code y. Covers DVDs, videos and audio cds Quicker retrieval More focused browse searches Useful hyperlinks Headings for directors, stars, leading actors and actresses, authors/screenwriters Internet Movie Database link in each record

Film studies Showing the original production date in the title field using 245 subfield f Country of production is entered into the 534 note field Subject headings qualified by geographic subdivisions eg Feature films, Documentary films Topical and personal subject headings as appropriate

Film studies Using genre headings in 655 fields Sourced from the Library of Congress Moving Image Genre-Form Guide at Constructed from genre qualified by form descriptor and source of the heading eg Comedy|vFeature.|2migfg.

Film studies RSS feeds for recently acquired DVDs Want to add cover images and content enrichment. Adding UPCs. Extra coding with classmark prefixes Extra coding with item location codes Retrospective work on adding special fields

Institute for Iranian studies

We chose not to scope Item location codes and prefixes Our first open access special collection Enabled Unicode in the webpac Using 880 tags Featured list of Iranian material

Institute for Iranian studies Persian language limit Offer location linking by item location code Special help on viewing non Roman scripts eg browser information, font information, transliteration table Sourcing of bibliographic records Contacts with Iran

Electronic resources Scoping MEMSO (Medieval and early modern sources online) Use of MARCedit software from dex.php Arts server records

Database maintenance Specialist views on data not just needed for public retrieval but also for data maintenance Crucial tools: Create Lists, Global update, batch loading and customised load tables

What next? Was this Much Ado About Nothing?

Feedback and positive factors User satisfaction Funding bids Adverts for our progress Open Worldcat Records in COPAC

Actions for St Andrews More subject and format based feeds More customized subject and format listings for Recent Accessions lists eg IUG presentation by Bob Duncan at IUG Washington Iranian studies ideally we need a subject specialist for this material Film studies. More canned searches and feeds would be ideal

Actions for St Andrews More analysis of what users want and how users are using the webpac eg Google analytics. See presentation from IUG Washington by Rebekah Kilzer 804_kilzer.pdf Look more at stats from the system and web access logs Add more web 2.0 features. John Wenzler IUG presentation at

Actions for St Andrews More retro to get the info. into our webpacs in the first place. Film studies streaming. Content policy for the webpac currently this is our physical print and av resources and the e resources we purchase. Granularity eg EEBO and ECCO Integrate and adapt to federated searching implementation Sell our webpac some more Look at products like ENCORE

System functionality Spellcheck not working with scoped searches Scope retained on canned searches from out with the Millennium server

We should be concerned about costs and resources!! Care needed to avoid duplication of data and wasting resources Could we source the information and the specialist searching capabilities from external sources. But the advantages are Added value. Meaningful filters Efficient searching

Alls well that ends well