Lake Travis FFA Alumni January 7 th, 2014

Agenda Teacher Update Approve Minutes/Financials Fundraising Update TCYS Buyers Fund TCYS Update TCYS Schedule Important Dates

Teacher Update TCYS Forms to complete – Permission Slip – Emergency Medical and Field Trip Info sheet – Transportation Waiver – Junior Eligibility Form

Meeting Minutes 12/3 meeting minutes sent to Group distribution after meeting and posted on website for review Motion and vote

Treasurer’s Report Starting balance of $15,615 and ending balance of $25,725 December income: – Membership: $175 – SOB sales: $9,935 December expenses: – $0 Motion and vote

Fundraising Update - Winners Side of Beef Winners: – Kathy Salcher (sold by Carrie Young) – Barry Smith (sold by the Ellisor Family) Side of Pork Winners: – Karl Arneson (purchased at Chapter Show) – The Herrera Family ( sold by Cecilia Herrera) Top Sales: – Arneson Family$1000 – Nagel Family$940 – ?

Fundraising Update - Income 2013 Gross Sales: – $17,000 (goal) – $13,319 (actual) 2013 Net Sales (~$2550 expenses) : – $14,450 (goal) – $10,769 (actual) 2012: $14,351 (gross) / $13,008 (net)

Alumni Buyers Fund Budgeted Income: $35,725 – Current balance: $25,725 – Spring Pet Shop: $2500 – Spring Sponsorship Drive: $7500 ($10,000) Remaining Expenses: $20,725 – SOB/SOP Expenses: $2550 – Scholarship: $5000 – Student Chapter (Spring): $3500 – US/TX FFA Membership: $675 – Year-end Banquet (sponsor plaque/meal): $500 – Miscellaneous: $1500 – 2014 Rollover: $7000 TCYS Available Funds: $15,000 ($17,000 budgeted) Recommended Buyers Funds: $15,000

TCYS Update – Buyer’s List List of Buyer’s (Here and on the web) Motion and vote

TCYS Update – Cantina Committee Chair – Karl Arneson $55/family (w/ wristbands) – $5/meal for family guest Meal Times – Breakfast 6:30 – 8:30 – Lunch 11:00 – 2:00 – Dinner 6:00 – 8:00

TCYS Update– Logistics Committee Chair – Steve Greer January 14 th (Tuesday), 4:00pm – 8:00pm Assemble Center 9 LT FFA volunteers required by TCYS

TCYS Update – RV RV Committee Chair – Lisa Houston Last call for site reservation Last call for RV reservation – You must arrange your own RV – See RV for discount vendor info

TCYS Update – Herdsmanship Decorating Committee Chair: JoAnna Janecek – Decorate TCYS pens Wednesday 1/15 4:00 – 9:00p Herdmanship Chair: Michelle Greer – Will provide a student duty roster of cleaning times TCYS requires you to purchase 2/bags of shavings (from them) per animal (scholarship fundraiser) – 2*$8 = $16/animal

TCYS Update – Cost Summary Cantina/wood/propane$55/family – $5/meal for family guests at meal TCYS Shavings$16/animal (2 bags) Bring 1 case of water plus 1 case of soft drinks per family

TCYS Update – BYOS Things you should bring for yourselves: – Checkbook/cash to pay RV space rental – Jackets, gloves, hats etc. – Rain jacket/poncho – Chairs – Flashlights – Solo cups

TCYS Update – Sale Auction If you make sale: – We will have a special meeting for those families to explain what this means – Probably Mon/Tues after TCYS but watch for announcement – Your child will need to attend auction at TCYS Expo Center on Friday 1/24, 10:00am - dark – Adults are encourage to attend for dinner and open bar

TCYS Schedule Thursday - 1/16 2:00p - 4:00pRabbit Check - Followed by judging 3:00p - 7:00pYouth Fair Check In - Banquet Hall 4:00p - 7:00pArrive all Goats, Lambs, Swine and Steers 7:30pClassify Lambs Friday -1/17 8:00a - 11:00a Market Lamb Show 9:00aYouth Fair Projects Judged 10:00a Youth Fair Group Project Interviews 11:00a Market Goat Show 11:00a Market Poultry Check In 2:00p - 4:00p Poultry Judging (following goats) 5:00p - 8:00pYouth Fair Open to the Public 7:00p CPRA Rodeo

TCYS Schedule Saturday - 1/18 8:00a - 5:00pMarket Swine Show (barrows/gilts) 8:00a - 4:30p Youth Fair Country Store Open 5:00p Steer Show 7:00p CPRA Rodeo Sunday - 1/19 8:00a - 12:00p All Steers, Swine, Goats, and Lambs released 10:00a - 12:00pYouth Fair Country Store Open 12:00p Show Barn Clean Up 12:00p - 3:00pYouth Fair Check Out 12:00p - 3:00pDeclaration of Sale Items

TCYS Schedule Wednesday - 1/15 4:00p - 9:00pSet Up Herdsman - Show Barn Thursday - 1/23 Sale Prep Day Friday - 1/24 10:00a - dark Youth Fair and Livestock Auction

Important Dates 1/8 TCYS Board Meeting 1/15 – 1/19 Travis County Youth Show 1/20 Special meeting for families that make sale at TCYS 1/24 (Fri)TCYS Youth Fair and Livestock Auction 2/4 Next Alumni/Chapter Meeting Meeting Adjourned