Isabel Silver and Laurie Taylor IMLS Library Publishing Services Workshop May 5, 2011 UF Smathers Libraries Publishing Services

Main Points Intro to UF and UF Libraries Intro to UF Digital Collections – The – Policies and Procedures Open Access Smathers Libraries Path to OA Journal Publishing The UF Open Access Publishing Fund Questions/Discussion 2

The University of Florida Major, public land-grant, research university Member of AAU One of the largest, with over 50,000 students 2,000 acre campus, 900 buildings Historic District on the National Register of Historic Places 3

UF Smathers Libraries Member of ARL, CRL, Research Libraries Group, and LYRASIS Staff: over 400 FTE staff LPS organizational structure: distributed model –Digital Library Center: UF Digital Collections –Academic and Scholarly Outreach Office Organization: 4

UF Digital Collections (2006) Created for preservation (early 1990s.) – Portal to all digitized material Optimized for access via search engines Designed to leverage technology to support current and future needs 5

UF Digital Collections (2) Digital collections: 400+ – Digital Library of the Caribbean Digital Library of the Caribbean – Caribbean Newspaper Digital Library Caribbean Newspaper Digital Library – Florida Digital Newspaper Library Florida Digital Newspaper Library Pages: 6.5 million + Partners: 90+

Current OA Publishing Publishing Directly to Journal of Undergraduate Research Conference proceedings Electronic theses & dissertations (ETD) Research data Online exhibits Student association archives Videos

Current OA Publishing (2 ) UFDC is the online publisher for the following print works: Florida/Caribbean Architect Florida Anthropologist Backlist titles from the University Press of Florida (67 titles, full-text) Back issues of journals Chemical Engineering Education Journal

Policies and Procedures Digitization & digital curation follow standards for preservation and access Metadata primary standard is METS/MODS – Darwin Core extension, PREMIS/DAITSS, EAD, EAC – Auto-translated to Dublin Core, MARCXML, optimized HTML for search engines, and JSON–available for extension Digital collections follow web standards for interoperability, access, and usability

Policies and Procedures (2) Deposit: self-submittal with full support Quality control for preservation and optimal accessibility

Policies and Procedures (3) Subject specialists are the primary liaisons for faculty and researchers. Subject specialist coordinate collaboration across multiple units in the Libraries to support all processes. Support includes: – Intellectual Property review – Copyright evaluation – Permissions requests and tracking – Permissions-based model: authors retain all rights

Policies and Procedures (4) Support for cultural heritage rights – Mindful, open, and flexible approach to materials and projects – Permissions-based model – Technology in service of policy Support for moral rights – Attribution – Integrity (of the whole work) – Recognition/anonymity (author’s preference)

Policies and Procedures (5) Support for privacy rights – Defined by law – Additional policies defined by the institution – Additional policies applied as appropriate (IRB approval, informed consent methods, and documentation required for oral histories)

Policies and Procedures (6) Assessment New Services: – OJS

Move to OA Journal Publishin g Why? –Respond to a demand –Meet a need –Motivated to become an active player

Journal Publishing with OJS Choice and decision: why OJS? –Free –Freedom; local control and self- determination –Infrastructure: Local UF DC infrastructure Technical background Florida Library Center for Automation: Long-term considerations and drive to create results

Journal Publishing w/ OJS (2) Added Value through features: –Structure: greater flexibility  interoperability –Larger user community  greater service opportunities –Availability of adding plug-ins (e.g., automating and integrating book review process) –Future opportunities

Next Steps Staffing Funding: grants and identifying endowments Develop MOU templates Outreach to faculty and graduate students

The UF Open Access Publishing Fund supports making UF research findings immediately, freely and globally available through Open Access publishing. 20

For more information, contact: Isabel Silver Director, Academic and Scholarly Outreach Laurie Taylor Interim Head, Digital Library Center Visit our website: 21

Questions and Discussion 22