Cost Implications and Benefits UNeDocs Workshop On “International Standards to Stimulate Paperless Trade” Kuala Lumpur, 20-21 Feb 2006.

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Presentation transcript:

Cost Implications and Benefits UNeDocs Workshop On “International Standards to Stimulate Paperless Trade” Kuala Lumpur, Feb 2006

Agenda Current environment of electronic document exchange Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits

Conventional method Fax  Document image

Document Exchange eMa il System environment No back-end system With back end-system Connected to ISP Document format Document image EXCEL Pre-define format (proprietary) ISP

Via Wide Area Network (WAN) System environment With back end-system Connected to WAN / SP / ISP Document format EXCEL International standard format UN/EDIFACT RosettaNet UBL Pre-define format (proprietary) Data File WAN SP ISP WAN SP ISP

Agenda Current environment of electronic document exchange Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits

Ultimate Goal for Electronic Document Exchange Data File UNeDocs WAN SP ISP WAN SP ISP System environment With back end-system Connected to VAN / SP / ISP Document format UNeDocs Data File UNeDOCS Data File UNeDocs Data File UNeDocs Data File UNeDocs Data File UNeDocs

Agenda Current environment of electronic document exchange Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits

Moving towards UNeDocs Data File UNeDocs WAN SP ISP WAN SP ISP Data File UNeDocs Data File UNeDocs Data File UNeDocs UN/ EDIFACT Rosetta Net Microsoft Adobe Data File UNeDocs eMa il

Interim Measure – Option 1 Data File UNeDocs WAN SP ISP WAN SP ISP Data File RosettaNet Microsoft Adobe Data File UNeDocs eMa il Translator Data File UN/EDIFACT Data File Other format Data File RosettaNet Data File UN/EDIFACT Data File Other format

Interim Measure – Option 2 Data File UNeDOCS Service Provide r Microsoft Adobe Data File UNeDOCS eMa il Translator Data File RosettaNet Data File UN/EDIFACT Data File UNeDOCS

Agenda Current environment of electronic document exchange Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits

Potential areas of investment (without Service Providers) Option 1 – without back-end/in-house system Option 2 – with back-end/in-house system Prototype MS / Adobe UneDocs S/W System Interface Module Translator Comm. Software In-house System Interface Module Translator Comm. Software Other costs: 1.Annual Software support and maintenance agreement 2.Subscription and transaction fees to WAN provider 3.Ongoing enhancement and modification (new format)

Potential areas of investment (with Service Providers) Option 1 – without back-end/in-house system Option 2 – with back-end/in-house system Prototype MS / Adobe UneDocs S/W Comm. Software In-house System Interface Module Comm. Software Service Provider Service Provider Other costs: 1.Annual Software support and maintenance agreement 2.Subscription and transaction fees to Service Provider 3.Ongoing enhancement and modification (new format)

Considerations Availability of internal resources Current transaction volume Estimated growth of transaction volume Buyer’s demand / environment Current trend of ICT environment Knowledge on the international standards

Overview of potential costs Software  Microsoft Infopath / Adobe Interactive PDF (prototype)  Back-end / in-house applications  system interface modules  Communication software  Translator Digital Certificates Hardware  Server  Modems  PC Ongoing support and maintenance for software and hardware Subscription and transaction fees  Wide Area Network Service Providers  Service Providers

Agenda Current environment of electronic document exchange Ultimate goal Stages for moving towards UNeDocs Cost implications Benefits

Cost of manual process Paper – duplicate copies Data entry – resources and time Fax / courier / dispatch Manual filing / batching / retrieval of documents Data errors Runners / traveling time Storage space Data consolidation

Benefits Data reusability Increase competitive edge Reduce cost  Time  Resources  Less errors Better data management Increase effectiveness and efficiency Inline with the international bodies’ recommendation

Benefits of UNeDocs adoption Simplification of documents Conformity to standards and best pratices Inline with the international body’s recommendation Safe investment for the automation Maximize data reusability Integrated approach for automation and paper