Microsoft Outlook Uses and Features

What is Microsoft Outlook A messaging application mostly for E-Mails and assigning tasks. A Personal Information Manager (PIM) An electronic organizer A task manager

Can we connect Email to Outlook? Yes, provided you have the following: Microsoft Exchange Server (Local) POP3 and SMTP

What is POP3 and SMTP? POP3 – stands for Post Office Protocol Version 3. An Internet standard protocol, to retrieve e-mail from a remote server over a TCP/IP Connection. SMTP – a relatively simple, text-based protocol, where the client transmits an email message to the server.

Understanding Internet Standards Transmission Control Protocol/Internet Protocol (TCP/IP) – protocol used by Web browsers and servers in order to communicate with each other. Protocol – simply a set of rules and procedures that define how two entities communicate.

Understanding the Internet Standards HTTP (HyperText Transfer Protocol) – a request-response type protocol that specifies that a client will open a communication to a server and then send a request using a very specific format.

Understanding the Internet Standards Internet Protocol (HTTP) Receiver Name and Address of the Receiver (TCP)

Components of MS Outlook Outlook Today – provides a preview of your day’s summarized appointments, tasks and new e-mail messages. Inbox – contains unread and unsent messages and e-mails. Calendar – enables you to view and schedule appointments, events and meetings. Contacts – use to keep track of addresses, numbers and e-mail addresses.

Components of MS Outlook Tasks – used to organize to-do list by priority Journal – regards information about items that you send or receive. Notes – used as an electronic post-it notes to jot down information.

Using the Calendar Calendar Components Task List Pane Appointment Description Area

Using the Calendar Appointments Dialog Window