Pegasus Mail Dayton-Phoenix Group, Inc. Introducing Version Version 4

Pegasus Mail is...  A free program written by David Harris of New Zealand  A flexible program with many features and options  Secure!  Will not run scripts embedded in messages  Warns the user before taking dangerous actions

Award Winning! “Powerful and intuitive mail-filtering rules, a new Outlook-style three-pane interface, and fewer worm threats than the big boys face make the free Pegasus our pick.” 2002 World Class Award: Best

Goals of This Class  Review what’s new in version 4  Show the basics of using Pegasus Mail  Briefly mention some advanced options and features that are available  Tell where to go for help or more information  Summarize your responsibilities  Provide advice on safe use

What’s New?  Preview mode (integrated 3-pane view)  Create fancy messages using web page (HTML) formatting  Autocorrect and autoformat in the editor  Addressing centre (brings together addressbooks, dist lists and recently-used)  Select and Incremental Search options in folders

Improved!  Display of formatted (HTML) mail  Much better display of complex messages  New options to show pictures from remote servers or view message in a web browser Please read the warnings!  Easier handling of web addresses, especially long ones broken into two lines Hint: Highlight the entire address, right-click and choose “Open selection as hyperlink”

Improved!  Attachment handling in message reader  Forwarding of messages with attachments  Annotations and raw view easier to find  Better printing of messages  More filtering choices and improvements to the filter rules editor  New, easier screen for setting program options

Improved!  Toolbars which scroll, and give you the choice of graphics, text or both  Brand new addressbook interface  Signature improvements  Fancy signature versions with pictures and formatting  Option to place signature in message before editing

Preview Mode  Preview mode vs. List (“classic”) mode  Entering Preview mode  Close all windows except Folders.  If you don’t see the Preview button, click the green “More buttons…” arrow to bring it into view.  Click Preview.

Preview Mode Folders Message list Message preview Details ribbon

Starting Pegasus Mail  Will usually run when you start Windows  See if Pegasus Mail is running:  Look at the taskbar:  If it’s not running, go to Start | Programs | StartUp, and then choose Pegasus Mail.

Pegasus Windows Minimize Maximize / Restore Close Title Bar Scroll Bar Button s Column Headings Borders (for resizing) Toolbar

Sending Mail  Click the “Compose” button.  Address the message.  Fill in the Subject.  Write the message.  Add attachments.  Check option boxes.  Click the “Send” button.

Addressing the Message  In the “To:” field, type the recipient’s login name or full address. Separate multiple addresses with commas.  Start typing, and the recipient’s address may be filled in for you from your addressbooks or the recently-used list.  Or…

Addressing the Message  Use the Addressing Centre  Click the Addressing Centre button.  Click one of the tabs: Addressbooks, Recently- used or Dlists (distribution lists).  Double-click each recipient’s name to add his address to the Current addresses box.  Click OK.  Or…

Addressing the Message  If you’re on a network, look up users or groups by clicking this button:  Type part of the name and press “Search.”  Double-click on the person you want, or click once and then click “Paste.”  Hint: Clicking “Search” without typing anything brings up a list of all users and groups.

Adding Attachments  Click Attachments tab or hit F7.  Leave File Type and Encoding alone.  Click Add Attachment.  Select the desired file and click Open.  Return to Message tab to send.

Reading Mail  Open New Mail folder by clicking:  Look at status indicators. Message has been read. Message has an attachment. A reply has been sent. Message has been forwarded.  Double-click on a message to open it.

Reading Mail  Header pane (separate from message text)  Shows four lines by default (scrollable)  Expand the pane (and return to normal size) by hitting the “z” key.  Both expanded and normal views are adjustable by dragging the lower edge of the pane.

Reading Mail  Monospaced font (Hit the F12 key)  Each letter is the same width (like a typewriter).  Useful when the sender created columns or pictures by using spaces for positioning  Raw view (click the Raw View tab)  See the message exactly as it was sent.  Useful when Pegasus Mail cannot figure out how to display the message properly

Viewing Attachments  Messages w/ attachments look like this:  The Attachments tab and icon are enabled (clickable).  Click on either one to go to the Attachments tab.

Viewing Attachments  Single-clicking on some sections (those which contain plain text and graphics) will show a preview in the lower pane.

Viewing Attachments  Select an attachment by single-clicking on it.  Click “Open” to open a copy of the document.  Click “Save” to save it permanently.

Handling Mail  Reply to the message’s sender.  Forward the message to another person.  Copy the message to another folder.  Move the message to another folder.  Delete the message.  Print the message.

Reply Options  Choose whether to include the original message.  Select recipient (goes to Reply-to or From address by default).  Click “OK.”

Forwarding Messages  Fill in “Forward to:” address.  Choose type of forwarding.  Choose whether to forward attachments.  Click the “Forward” button.

Moving or Copying a Message  Click on a folder to select it.  Click the “Open” button.  You can also maintain folders here.

Deleting a Message  Click “Yes” to delete the message.  If you delete a message by mistake, you may be able to recover it before you quit Pegasus Mail. Look in the Deleted Messages folder.

Printing a Message  Select a printer.  Choose pages and number of copies.  Decide which message headers to print.  Change header or footer if needed.  Click “OK.”

Moving Between Messages  If you Move or Delete a message, the next message will be displayed automatically.  Otherwise, just click the blue triangle or hit the + (plus) key to show the next message.  The red triangle and the - (minus) key go to the previous message.

Finding Your New Mail Later  Warning! Your new mail, if it’s been opened, will automatically move to your Main folder when the New Mail folder is closed.  You can choose to leave everything in New Mail, but too many messages there will slow down the program. New Mail Main

Managing Folders  Click the Folders button on the tool- bar to open the Folders window.

Managing Folders  See how many total and unread messages are in each folder.  Use the buttons to Open, Add, Rename, or Delete folders. Total Unread

Managing Folders  Trays  Used to group your folders together  Can contain folders or other trays  Open and close trays using the + and - boxes

Advanced Features  Mail filtering (sort and process your mail based on its content or attributes)  Move, copy, delete, print, highlight, forward, reply, save to a file, play a sound, pop up a message, run a program, etc.  Useful for sorting mailing lists and automated notifications, deleting spam, clearing out old messages, etc.

Advanced Features  Multiple address books and distribution lists  Signature files (to automatically add text to the end of your message)  POP3 and IMAP  Access your personal accounts  Download mail from your ISP, or read from your remote Inbox directly

Advanced Features  Identities  Alternative sets of program option settings  Useful for sending in multiple “roles,” e.g. work vs. personal  A typical use of identities would be to switch your personal name, address, signature, organization and outgoing mail server all at the same time.

Advanced Features  Fancy formatting in messages  Use fonts, colors, bullets, tables, pictures, backgrounds and links, just like on web pages  Only use formatting when you know the recipient’s mail program can read it (and never on mailing lists).

Advanced Features  Mail merge (automatically customize a message for multiple recipients.  Telephone message form  Spellchecking (automatic or on-request)  Autosave of messages (in case of crashes)  Glossary (lets you enter abbreviations and expand them to often-used phrases)  Annotations and Notepads

Advanced Features  Find text (Find button or Edit | Find text…)  Search for text in an open message  Full-text search of all messages in folders  Select (click on Select button)  Highlight (or sort to top of folder) messages meeting certain criteria  Can use address, subject, age, size, color, attributes or text (or any combination)

Network-only Features  Autoforwarding of messages to another address (e.g. when you're out of the office)  Autoreply (automated response to messages)  Does not work for internal messages using “shortcut” address  Unsubscribe from mailing lists before using this!  Noticeboards (discussion forums similar to Internet newsgroups)

Where to Get More Information  Online Help (click the Help button or press the F1 key on any Pegasus Mail screen)  Pegasus Mail User’s Guide  MIS Department-- call x3030  PM-WIN mailing list – converse with hundreds of other Pegasus Mail users

Your Responsibilities  Comply with DPG Internet usage policies.  Use good manners.  See “Help | Etiquette guidelines” for tips.  Read your messages at least daily.  Answer messages promptly.  Keep your folders cleaned out.  Review all folders and messages at least monthly and delete, delete, delete!

Safe Practices  Only open an attachment if…  You know the sender and…  You are expecting a document from him and…  The attachment is a type you know about.  Do not run programs (including screensavers) received in .  Install an anti-virus program and keep it updated.

Safe Practices  If you think you received an infected document, get help from MIS immediately.  Do not open messages in a web browser unless you are certain of the source.  Do not forward warning messages about viruses, scams or other threats.

Questions?