Database Study Guide By Mr. Free. Question  What is a database?

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Presentation transcript:

Database Study Guide By Mr. Free

Question  What is a database?

Answer  A database is an organized collection of information.

Question  What are some advantages of a database?

Some Advantages of Database  1. Data can be added and edited easily.  2. Records can be accurately and easily sorted.  3. A person may use a database to keep track of names and addresses of friends.

Question  What are the four parts of a database?

Answer  1. File  2. Field  3. Record  4. Entry

Question  What is a database file?

Answer  A file is one set of related records in a database.

Question  What is a field?

Answer  A field is a category of information on a record.

Question  What is the first thing to do when changing the appearance or format of a field in a database?

Answer  Select the field.

Question  What is the type of data that shows a monetary value in a database?

Answer  Currency

Question  What is a record?

Answer  A record is a collection of fields and entries on one topic.

Question  What is an entry?

Answer  An entry is the information entered in a field.

Question  What is a template?

Answers  A template is a pattern or form that is used repeatedly for each record in a database.  When creating a database, the template is the blank form that comes up each time a person adds a new record to the database file.

Question  What else do I need to know about database templates?

Answer  A template arranges data in a database in a way that makes it easy for anyone to setup and manipulate records.

Question  What is a report?

Answers  A report is a printable summary of the information in a database.  A report is a display of records or parts of records that satisfy a particular search or sort.

Question  What does it mean to sort?

Answer  To sort is to arrange information in a specific order: ascending or descending.

Question  What is ascending order?

Answer  Ascending order is sorting: ABC order (A-Z)ABC order (A-Z) Numerical order (0-100)Numerical order (0-100) Smallest to biggestSmallest to biggest Least to mostLeast to most Shortest to tallestShortest to tallest

Question  What is descending order?

Answer  Descending order is sorting: Reverse ABC order (Z-A)Reverse ABC order (Z-A) Reverse numerical order (100-0)Reverse numerical order (100-0) Biggest to smallestBiggest to smallest Most to leastMost to least Tallest to shortestTallest to shortest

Question  What does it mean to search or filter when using a database program?

Answer  Search or filter is to look for specific informtion.

Question  What are connectors?

Answer  Connectors are words such as “and” and “or” that join certain conditions that meet more than one criteria when performing a search or filter.

Question  What do the connectors “and” and “or” mean?

Answer  And is used to connect all criteria being used for.  Or is used to search for any of the criteria.

For Example  If a school principal has a database of 725 names and addresses of students enrolled at the school and wanted to know the phone numbers of one particular student, he/she would perform as search or filter using the student’s name as a criteria.

Question  What is a wildcard?

Answer  A wildcard is a character, such as an asterisk (*) or a question mark (?) in a search that permits any character to be specified.

Two Examples  (1) A criteria al* will find Alabama, already, or Albert.  (2) The most efficient method when searching in a database for all students with the first name of M*chael is wildcard.