Finding and Dealing With Gradebook Discrepancies Kathy Leopold, Director of Technology Dripping Springs ISD

Finality of Grade. (a) An examination or course grade issued by a classroom teacher is final and may not be changed unless the grade is arbitrary, erroneous, or not consistent with the school district grading policy applicable to the grade, as determined by the board of trustees of the school district in which the teacher is employed.

 Which one is the correct grade?  What happens if a parent asks for a grade clarification?  What can be the consequences?  Parent can sue  Teacher/school district can be reported to TEA  Teacher can be charged with falsifying official/academic records which is a misdemeanor  Teacher can be required to pay a fine  District can lose state funding  District can lose federal funding if it is a Special Ed student

The grade columns will indicate the discrepancies. I1A grade is 82; I1A Report Card is 83. The grades are in bold black and preceded by an * asterisk.

 Incorrect dates  Maximum Score set at “1”  Proposed due date vs Actual due date  Category Percentages set at “0” or less than “100”  Grade Changes after the Grading Window is closed  Failure to change Incompletes  Transfer Grades

 Incorrect dates  Make sure that the assignment date is inside the grade period dates. Calendar Calendar  Maximum Score set at “1”  Proposed due date vs Actual due date

Category Percentages set at “0” or less than “100”

Grade Changes after the grade input window closes –Make sure that you follow the campus grade changes procedure. SMITHKARLY SMITHKARLY

Failure to Change incompletes  Grade Change Request

Transfer Grades:  Start with a Grade Change Request  New Students to the district: Choose the appropriate class in your gradebook Click the Display Options button. Select Grade Period Display.

Repeat this for each nine weeks that he/she was not part of the class.

Another acceptable way - Enter the student’s nine weeks grade in the last assignment for the appropriate grading period. Use the comment “Transfer and date”. Repeat this for each nine weeks that he/she was not part of your class. For a student that comes in the middle of a grading period: Enter the transfer grade into each assignment up to where the student started receiving grades for your assignments for that grading period.

Click on the yellow “New” button next to the student’s name.

Option #1 – Auto-Transfer Scores from Dropped Section of this Course

Option #2 – Transfer Assignment/Term Scores From a Dropped Class

Option #3 – Manual Enter Term Scores

Option #4 – One-Click Transfer Term Percents from Dropped Section of this Course

Option #5 – Enter a Starting Grade Percentage for the Current Term

Handling grade changes and grade transfers and in the correct manner will eliminate the necessity for office personnel to spend time reconciling gradebooks and report cards. This in turn will eliminate any discrepancies between the gradebook and the report card and insure the integrity of the teacher grade book.

Questions? For those using Family Access:

Grade Reporting Schedule Interim 1A08/27/12-09/14/12Input Dates 09/12/12-09/18/12 Interim 1B08/27/12-10/05/12Input Dates 10/03/12-10/09/12 Term 108/27/12-10/19/12Input Dates 10/17/12-10/23/12 Interim 2A10/22/12-11/09/12Input Dates 11/07/12-11/13/12 Interim 2B10/22/12-12/07/12Input Dates 12/05/12-12/11/12 Term 210/22/12-12/21/12Input Dates 12/19/12-01/07/13 Interim 3A010/8/13-01/25/13Input Dates 01/23/13-01/29/13 Interim 3B01/08/13-02/15/13Input Dates 02/13/13-02/19/13 Term 301/08/13-03/08/13Input Dates 03/06/13-03/19/13 Interim 4A03/18/13-04/12/13Input Dates 04/10/13-04/16/13 Interim 4B03/18/13-05/10/13Input Dates 05/08/13-05/14/13 Term 403/18/13-06/06/13Input Dates 05/29/13-06/07/13