J. VRETTAROS DEDALOS PROJECT DEDALOS st meeting ATHENS 5 ST JUNE NCSR DEMOKRITOS LEONARDO DA VINCI II ADMINISTRATION AND FINANCE

J. VRETTAROS TIMETABLE WORK PACKAGE / 3 MONTHS YEAR 1YEAR 2YEAR 3 1ο1ο 2 ο2 ο 3 ο3 ο 4 ο4 ο 5ο5ο 6 ο6 ο 7ο7ο 8 ο8 ο 9ο9ο 10 ο 11 ο 12 ο Research and specifications Production of “adaptive” material Expert system in diagnostic tools Ε-Learning environment - Network Virtual Classroom Human network (forum) Short Seminar on e-Learning and Pilot trainings programmes (e- courses) Project management Diffusion PROJECT REPORTS

J. VRETTAROS DETAILED BUDJET WPTable Of Work Packages The work packages of "the Partner" Main role  Help role Cost per WP of "the Partner" 1Research of area, specifications Production of Educational Material 3Network Development Network Virtual Classroom 5DevelOpment of Network information activities (Forum ) 6Pilot Activities Project Management12000 Diffusion Equipment Etc Subcontractor

J. VRETTAROS EXPENTITURE

J. VRETTAROS Personnel Costs Personnel costs comprise any salary and/or remuneration paid to persons employed by a partner organisation or working regularly or recurrently for the project. This figure should include salary costs (for salaried and other personnel) which is paid under the personnel budget (for normal accountancy purposes) plus all the usual contributions paid by the employer, such as social security contributions, social fees, holiday payments and pension costs. This figure must not include costs relating to persons undertaking subcontracted tasks.

J. VRETTAROS Travel and Subsistence Costs TRAVEL COSTS: Allowable Travel Costs under the Agreement will be the real Travel Costs only for journeys directly linked to the project and only for persons directly employed by the Contractor or partner organisations Travel Costs should include all costs for travel (rail, bus, taxi, air) from the point of origin to the point of destination and should further include any related travel insurance costs. SUBSISTENCE COSTS: Subsistence Costs may be financed by the project, provided: they are reasonable in the light of local prices, they are calculated in accordance with the existing internal rules of the Contractor or partner organisations, which may be on an actual cost (reimbursement of receipts) or daily allowance basis. Subsistence Costs may not, however, exceed the maximum daily rate for the country being visited as detailed within Annex II – Maximum Daily Subsistence Rates. Evidence of the applied payment system (documentation evidencing amounts reimbursed or evidence of payment of daily rates to an individual) should be readily available

J. VRETTAROS Expenses Relating to Information and Communication Technologies ICT Costs will normally include COMPUTER costs such as connection time, subscription to internet service providers, purchase/hire of hardware and/or software, purchase of consumables (disks, CD-ROM, toner cartridges) and AUDIO-VISUAL COSTS such as purchase/hire of video projectors/beamers and audio or videoconferencing equipment, purchase of consumables (transparencies, cassettes, video cassettes), provided these costs are directly relevant to the project.

J. VRETTAROS Production Costs These are costs related to the production, by a member of the Partnership, of the contractually agreed products/results as stipulated in the project aims. This can include the printing of marketing/publicity materials and/or publications; the production of CD-ROM, the purchase of product-related consumables (reams of paper for printing of publications, blank CD-ROM, etc.) and even costs related to the production of seminar or conference (where the seminar is a foreseen product/result and where task-related costs are easily identifiable). Production Costs should not however include costs for human resources or support. This heading should not under any circumstances include costs relating to the daily management and administration of the project (e.g. photocopying of working documents) which should be included under Overheads Costs, nor should it include costs for which external or third-party subcontracts have been established (e.g. an external contract for the printing of a project publication) which should be included under ‘Subcontracting Costs’.

J. VRETTAROS Overheads Overheads can include the following costs, provided they are specific to the project: daily communications (fax, telephone, mail, etc.); photocopying; office materials / stationery / office consumables; bank costs relating to the transfer of funds (this excludes account management costs). Note, however, that the following expenditure will not be accepted in any event: expenditure on rent, heating, electricity, water or any other accommodation costs normally paid for by the Contractor or partner organisations; structural costs with no obvious link to the project; office equipment or furniture.

J. VRETTAROS Other Costs Costs under this heading can include: press releases and advertisements (one-off costs); purchase of copyrights; hire of rooms (for information/testing sessions, seminars, conferences, etc.), although not within contractor or partner organisations own premises; purchase of information materials (books, studies, electronic data); conference fees; meeting registration costs; travel and subsistence costs relating to beneficiaries (experts with no subcontract, pilot trainees, social partners etc.); rental of exhibition space; taxes connected with the publication of project materials e.g. CD- ROM; catering costs for a meeting or other event (where those being provided for are not members of the Contractor or partner organisations); certification costs;

J. VRETTAROS Subcontracting Costs Subcontracting agreements (to be provided along with relevant invoices at all reporting stages of the project) must include, as a minimum, the following information: purpose of the agreement; dates on which the agreement begins and ends; amount to be paid; detailed description of the costs on which this figure is based; work schedule/completion phases; payment arrangements (one or more advance payments, staggered payments, etc.); clauses in respect of non-performance or late completion.

J. VRETTAROS conclusions