Practical Negotiation for Librarians Nanette Welton, M.S., Associate Director, Health Sciences Libraries, University of Washington Law Librarians of Puget Sound Professional Development Workshop 14 May 2008

Agenda Librarians as negotiators –Background description Licenses – some guidelines Ten things to look for in contracts Preparation for negotiation Sample contracts Questions

Licenses and Negotiations New roles for librarians How it works at UW Negotiation skills Guidelines for contracts Stats – each vendor is different –Hits are different for each

Ten caution clauses Indemnification – compensation for loss or damage. Governing law - laws that will apply if there is a lawsuit and venue – where the suit is conducted. Definitions or glossary Access and archival rights – do you use a proxy or remote access process? Authorized users – define

Ten continued… Any restrictions of any kind Warranties – third party Termination or breach clause Arbitration – binding or non-binding Remember – understand each section, but more importantly make sure it holds together as a whole document.

Preparation Recognize your strengths and weaknesses Needs – both vendor and library –More than bottom line –Copyrights, ILL, document delivery, archival rights Know your vendor Enter into ethical negotiations What are you willing to risk? How much time can you commit? Leave your ego at home!

Contracts Examples –Nature contract –NEJM contract REMEMBER Everything is negotiable

Thank you Questions or Comments?