IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 PowerPoint Without Bullets Charlotte Cowtan Annette Marquis Gini Courter TRIAD Consulting

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Just another boring PowerPoint Presentation

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 and other large corporations

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 The Charges Against PowerPoint Presenters use slides as a teleprompter (reading slides) Presentations focus on the presenter instead of the audience

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Percent Increase in Learning (Compared With No Instruction Between Pre and Post Tests) Instructional Methods

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Edward R. Tufte

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved,

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, ,000,000 3,000,000 Number of People in the United States Number of PowerPoint Presentations Given Every Day

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Elements of a Presentation Handouts NotesSlides

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Presenter

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Audience

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Demo PowerPoint’s Bad Press

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 PowerPoint’s Bad Press PowerPoint is the current scapegoat for: –poor business practices –bad speakers –sloppy thinking –inadequate information –boring presentations Some large corporations, like 3M, are actually banning the use of PowerPoint presentations

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Charges Against PowerPoint? Presenters use slides as a teleprompter (reading slides) Focuses on the presenter instead of the audience Designs boring and (often) annoying presentations Discourages creative thinking (makes us stupid) Over simplifies complex material Fragments coherency of information Discourages questions and/or discussion Impedes learning

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Just another boring PowerPoint Presentation

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 and other large corporations

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 The Charges Against PowerPoint Presenters use slides as a teleprompter (reading slides) Presentations focus on the presenter instead of the audience

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 DEMO Study of Effective Learning

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Study of Effective Learning 91% more learning: Hearing spoken text and looking at graphics 63% more learning: Looking at graphics alone 56% more learning: Reading printed text plus looking at graphics 46% more learning: Listening to spoken text, reading text, and looking at graphics 32% more learning: Hearing spoken text plus reading printed text 12% more learning: Reading printed text alone 7% more learning: Hearing spoken text alone

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Most Effective Means Verbal presentation with supporting graphics Combining printed text with the graphics produced 45% less learning Replacing graphics with printed text produced 59% less learning!

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Create Chart in Excel

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Copy and Paste Chart into PowerPoint Format Chart as needed ( Double Clicking opens the Chart in Excel)

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Add Effect  Entrance  Wipe Right Click Chart  Custom Animation

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Click arrow to open the drop down menu  Effect Options Chart Animation Tab  Group chart by element in series  Clear Animate grid Check Box  OK

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Percent Increase in Learning (Compared With No Instruction Between Pre and Post Tests) Instructional Methods

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 DEMO Five Elements of a Presentation

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Notes Created for the speakers’ use Only the speaker should see them during a presentation Available to other speakers showing the same presentation, but were never intended to be seen by the audience Ideally, Notes contain all of information a speaker needs for a dynamic presentation Notes may contain: the full script of the presentation detailed supporting information anecdotes presentation hints and cues May be included in handouts for the audience to read after the presentation

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Handouts Created for the audience’s use May contain: –detailed information for the audience to read after the presentation –An outline of the presentation with suggestions for further reading Should never duplicate or interfere with the delivery of the presentation

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Slides Visual media: created to visually enhance the audience’s experience Are audience support, not speaker support Should never be used as a speaker’s crutch (or teleprompter) Should contain little or no text on slides Words may appear on a slide, but should never be presented or experienced as written text If slides contain enough information to be self explanatory, they should be presented without a speaker (Kiosk, CD or Web)

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Presenter A presenter’s job is to present – not to read slides If the audience is reading text on slides or handouts, they are not listening to the presenter Communal reading of prepared text is neither an effective method of communication nor an effective teaching tool

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Audience The audience is the only reason for a presentation to exist Every aspect of a presentation must be created with the audience foremost in mind –What concerns or needs do they have? –How will this information (product) address these needs? –What presentation style will be most effective for these people? –How will you engage the audience in the conversation?

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Elements of a Presentation Handouts NotesSlides

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Presenter

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Audience

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Keys to High Quality Bullet Free Presentations

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Demo Budget Presentation

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, Unrestricted Income Bequests – $450,000 Friends Campaign - $1,000,000 Administrative Fees - $731,566 Other Services - $2,849,607 Investment Income - $2,110, 312 APF contributions - $6,124,121

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Total Expenditures Board and Leadership - $1,623, Infrastructure - $4,807, Administration - $1,233, Programs - $12,512,664.68

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Unrestricted Income

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Total Expenditures

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Demo Development Life Cycle

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Development Life Cycle Define Design Develop Test Deploy Evaluate

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Define Design DevelopTest Deploy Evaluate Development Life Cycle

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Demo BizTalk

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Using BizTalk Some projects are using BizTalk incorrectly No more “point to point” communication Don’t use BizTalk in “small chunks” between each module BizTalk uses a new paradigm Use BizTalk throughout your project Have each module of your project interface directly with BizTalk

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 to Use BizTalk Not to Use BizTalk How BizTalk

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 BizTalk – workflow visibility A single BizTalk orchestration provides visibility for the entire workflow Check with BizTalk at any point to see the current status of the jobs in the workflow BizTalk Business rules in BizTalk

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 BizTalk and Human Workflow BizTalk for application to application integration HWS for manual process integration and visibility A human workflow system (HWS) provides the same visibility for manual processes as BizTalk provides for application workflows

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, 2004 Demo Red States/Blue States

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, Presidential Election Alabama Alaska Arizona Arkansas Colorado Florida Georgia Idaho Indiana Kansas Kentucky Louisiana Mississippi Missouri Montana Nebraska Nevada New Hampshire North Carolina North Dakota Ohio Oklahoma Oregon South Carolina South Dakota Tennessee Texas Utah Virginia West Virginia Wyoming Bush States California Connecticut Delaware Hawaii Illinois Iowa Maine Maryland Massachusetts Michigan Minnesota New Jersey New Mexico New York Pennsylvania Rhode Island Vermont Washington Washington, D.C. Wisconsin Gore States

IAAP Convention Washington, DC, 2004 TRIAD Consulting, LLC © All Rights Reserved, Presidential Election Source: NYTimes.com 2004 Election Guide