July 16, 2012 Agenda MicroType Skillbuilder MNOP Speed Accuracy Chapter 14 Notes & Practice PowerPoint and Publisher Study Guides Review past study guides – On Your Own
Desktop Publishing Chapter 14
What is Desktop Publishing? Desktop Publishing The process of combining text and graphics into one file called a publication Flyers Single sheet of paper Communicates information about an announcement or event Brochures Folded in various ways to create a look Gift certificates Business cards Printed on special paper that separate into pre-cut shapes after printing Posters Printed on large paper May glue or tape several pages together.
Creating a New Publication Template Master publication that includes the basic elements for particular types of publications Used again and again whenever that type of document is needed
Practice: Picnic Flyer Complete pages
Text Boxes Text cannot be typed directly onto a publication page Create a text box first, then type into text box Insert ⇒ Draw Text Box and then drag the sign on the publication page. +
Using Building Blocks Headings, sidebars, and pull quotes can be added quickly Insert ⇒ Page Parts
Viewing a Publication The Zoom group in the View tab Used to magnify, or zoom into, a publication page View ⇒ Whole Page F9 key The Layout group
Practice: Picnic Flyer Complete pages
Adding Graphics Graphics can be placed on a publication using the Insert tab Insert ⇒ Picture
The Master Page Master Page Used to create a design that applies to every page in the publication View ⇒ Master Page
Styles Styles Set of formatting rules that can be applied to text Home ⇒ Styles
Typography Typography Group Located in the Text Box Tools Format tab Contains commands for creating stylistic text features OpenType fonts Drop Cap Ligatures
Previewing and Printing a Publication Previewing a Publication Shows what print outs will look like File ⇒ Print
Practice: Picnic Flyer Complete pages
Creating a Template To create a template Create new publication Add objects Apply formatting File ⇒ Save As ⇒ Publisher Template
Practice: Meeting Flyer, Jan Flyer Complete pages
Creating Greeting Cards Greeting card Made by folding an 8.5” x 11” piece of paper into four panels To create a blank card Create a new publication Select More Blank Page Sizes Select Greeting Cards folder in the Publication Types section Select a card size Use Customize section to select a color and font scheme
Using Ruler Guides Publications have colored lines called guides Used to precisely arrange objects on a page Blue guides Layout guides margin guides and column guides Green guides Ruler guides Can be added anywhere on the page and moved around
Practice: Gadgets Birthday, Birthday Party Complete pages 543 – 544
Adding and Deleting Pages To add a page Insert ⇒ Page Then select from the options Insert Blank Page or Insert Duplicate Page
Connecting Text Boxes Publications with multiple columns or multiple pages have many text boxes Text flows from one text box to another by connect the text boxes Create a new text box Click the Overflow button Move the pointer over the second text box until the pointer changes Click once to flow the text and connect the boxes
Practice: SOS Quarterly Complete pages
Using Mail Merge in a Publication Mail Merge Integrates the information stored in an Access database with a publication Mailings ⇒ Mailings Merge ⇒ Step by Step Mail Merge Wizard Select Use an existing list Navigate to the database to use for the mail merge and then select Open Select the table that contains the merge fields Select the recipients Add fields to the publication by clicking fields in the task pane Click Print preview Click Print to print the merged documents
Practice: SOS Quarterly Complete pages
Assignments Exercise 1 pg. 554 Exercise 5 pg. 556 Study previous and current study guides to prepare for final exam tomorrow Final Exam will include: Parts of a Business Letter Word Excel PowerPoint Publisher