PharmAdMIT: An Overview Carol Skerrett Academic Management Systems, Inc. Buffalo, NY & Boston, MA

Outline n Introductions n Overview n Mini-Training Session (Part 1) n Break (individual questions welcome) n Mini-Training Session (Part 2) n Final Questions n Close (individual questions welcome)

Academic Management Systems n AMS is a subsidiary of Liaison International (the developers / managers of PharmCAS) n George Haddad - President n Imad Atallah and John Eisner - V-Ps n Carol Skerrett - PharmAdMIT Support :-) n Booth #15 (CoursEval, eCV, CATs and PharmAdMIT) n

AdMIT: A Brief History n developed for the University at Buffalo School of Dental Medicine n sold 3 copies to other dental schools n over 30 dental schools using AdMIT n over 60 schools in eight health professions now using AdMIT n Enhancements and schools added each year!

PharmAdMIT History n Two schools have used PharmAdMIT for several years - SUNY Buffalo & UCSF. n Twelve new schools signed on for this year. n Manual data entry for this year. n Automatic import of all applicant data into PharmAdMIT when PharmCAS ‘goes live’ next year.

PharmAdMIT Benefits n One-stop Access to all applicant records n Clean / Clear Organization and Layout n Improved Office Efficiency n Customizable: fits your business rules n Networked, but secure (audit trails) n Many Helpful Features…... n Great Support :-)

PharmAdMIT Features n Over 35 Features (too many to cover today) n Today’s Overview – Applicant Data (broad range - PharmCAS ready) – Customization (adapts to your business rules) – Security, Back-up, and Remote Updates – Contacts and Interviews – Applicant Management – Correspondence, Mail Merge and Reports

Applicant Data (Initial Entry) n Biographical Data (Name, Nick-name, Gender, Ethnicity, Age, Citizenship, etc.) n Contact Data (Current / Permanent Address & Phone) n Parental Data (Name, address, occupation, etc.) n Financial Data (Resources and Sources) n College Data (College Attended / Anticipated Degree) n PCAT Scores n Transcript Data (Coursework Details) n Other Good Stuff (Application Fee and Letters of Evaluation)

Break Time (Individual Questions Welcome)

Applicant Data (Actions Taken) n Checklist Items That Came Late (Transcripts, Application Fee, Letters of Evaluation, etc.) n Contact Data n Interview Data (Interview Scores, Comments) n Local Scores (Community Service, Pharmacy Volunteer, etc.) n Applicant Status Data (Entries / Log) n Correspondence Data (Entries / Log) n Notes (Director’s Notes, Committee Actions, etc.)

Customization (Your Business Rules) n Applicant Type (your types) n Applicant Status (your status categories) n Application Fees (your fees) n Course Requirements (your requirements) n Scoring / Ranking (your points and weights) n Correspondence (your letters) n Interview Options (your approach)

Security, Back-up & Updates n Individual Logins / Passwords n User Restrictions (by menu, e.g., Management) n Audit Trails (by person) n Error Logs (data security, re-indexing) n Backup Manager (in addition to local backup) n Remote Update (bug fixes / new features) n User Feedback (solicited for our annual updates)

Contacts and Interviews n Contact Tab (personal contacts for a given applicant) n Contact Log (all contacts for all applicants) n ‘To Do’ List (outstanding contact items display in red) n Interview Appointment Book (set up days/times) n Interviewers and Interview Rooms (set up) n Making Appointments (good detail support) n Recording Scores and Comments

Applicant Management n Import Log (This will be great next year !) n List Tab (identifying your applicants) n List Manager (creating dynamic lists) n Quick Updates (checklist items, fees, responses) n Quick Score Updates (local scores) n Global Status Update (very powerful)

Correspondence and Reports n Simple Mail Merge n Generic Correspondence (within the program) n MSword Correspondence (allows flexibility) n Reports (text and graphs, see PharmAdMIT site) n Report Filters and Grouping (save favorites) n AACP Reports and Exports (built in) n Drill Down Graphs (overview/data entry errors)

Time’s Up !! (Individual Questions Welcome)