PhD SLAT Student GradPath Presentation Nancy Lindsay

GradPath Main Features Easy to Use All main forms are now electronic rather than paper Students who began with paper forms can continue/finish out in GradPath

Main Features - Continued Easier for students/staff/faculty to track status and progress of submitted forms Prevents many common problems Forms are routed electronically for approval via request

Navigation In Student Center, you can access GradPath from the drop-down menu on the left side of the screen. Follow the links to the GradPath information screens Click on the My GradPath Forms button

Landing Page Sample

PhD Student Forms in GradPath RCR – Responsible Conduct of Research  Required for each different program; pre-requisite to subsequent forms Transfer Coursework Evaluation (only if using coursework from another institution) Doctoral Plan of Study Oral Comprehensive Committee Appointment Announcement of Oral Comps Exam

PhD Student forms in GradPath, Cont’d. Comps Exam Results (submitted by Chair) Prospectus / Proposal Verification (submitted by Graduate Coordinator) Final Oral Defense Committee Appointment Announcement of Final Oral Defense Results of Final Defense (submitted by Chair)

Committees and Special Members Comps Committees require a minimum of 4 members from your major and minor(s). A minimum of 3 members must be in Tenured or Tenure Eligible status. The 4 th (or more) member(s) may be a Special Member. Final Defense committees require 3 members; all 3 must be in Tenured or Eligible status. Additional members may be Regular or Special Members. The minor may opt out. GSAS keeps a list of approved Special Members. If yours is not yet approved, Shaun or Kelley will submit a Special Member Request online. When the Special Member is approved, they will then be available to select on your Committee Appointment forms.

How Forms Function  Each form has a description and general instructions.  All forms except Transfer Credit form are specific to a degree.  Forms with pre-requisite forms are not available to student until pre-requisites are satisfied.  Student can always save a form and come back to it before submitting.  Many common errors eliminated – e.g. incorrect course number on Plan of Study, illegible committee names.  Forms check for data that violates policies – violations either trigger alert messages/comments or may prevent submission.  Forms with Validation Warnings may still be submitted and may be approved with a petition. (Note: Petition is not yet in GradPath.)

Forms Routed Electronically for Approval Forms must go through approval routing in order to be approved Each individual approver receives an approval request via You will be able to track where your form is in the approval process

Routing Details  Once student submits a form, it is routed for electronic approval.  Next approver receives notifying them form is awaiting review. Comments may be entered by all approvers for all to see If a reviewer denies a form, a comment must be entered.  Graduate coordinator is pre-reviewer for all forms (before faculty reviewers).  Graduate Degree Certification is final reviewer/approver. The form may not be modified until final approval is done.  Notification sent to student upon final approval or denial of form.

Sample Approval Routing Sample routing from PhD plan of study

Notification Example Student’s notification of Plan of Study approval:

Information account is your official UA address and will be used for all forms It is very important that you check your on a regular basis as this is the way you are notified when forms are approved or denied. If you use an account other be sure to forward your UA account to the other address

GradPath vs Paper forms GradPath has been ‘live’ since October 1, Any forms that were done by you on paper prior to that date DO NOT need to be re-done in GradPath unless the information has changed significantly. If you cannot access a Grad Path form, please contact Nancy to check your milestones and troubleshoot the problem. These forms are to go-live at a later date:  Graduate Petition  LOA Request  Change of Program – they will remain as paper forms for the present

Future A version of a Graduate Student Academic report, similar to the Undergraduate SAPR is also in the works. At this time, when a plan of study is submitted, it is locked and remains static. If it contains courses with open grades, they do not automatically update after the grades are assigned; the grades are entered manually in the Comments section of the form. The new GSAPR will take care of this issue and show at a glance the items pending on your POS.

Common Troubleshooting If you have two SLAT minors with different foci – e.g. Pedagogy and L2, GradPath will not let you submit the same minor twice.  You may either enter all coursework into one minor section and then enter a comment to clarify, or  You may use the Multidisciplinary minor as the second minor and use Comments to clarify. On the exam announcements, select the buildings from the drop-down menu. If a building name is typed in, an error message occurs. When selecting Advisors and Committee Members, just enter the first letters of the Last Name and select from the list.

Questions? Frequently asked questions for GradPath issues can be found here: - look under Student FAQ If you have questions, please call or your SLAT degree counselor in the GSAS office, Nancy Lindsay, ,