Open your mind! Selecting and implementing an integrated library system : the open-source opportunity 10th EUROPEAN CONFERENCE OF MEDICAL AND HEALTH LIBRARIES Cluj-Napoca, Romania,13th of September 2006 Patrice Chalon*, Laurent Alexandre-Joaquim, Caroline Naget, Catherine Becquart *Belgian Health Care Knowledge Centre (KCE)

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS2 Plan The problem The « market » Selection criteria's Candidates PMB Installation & parameterization Customisation Launch Day to day use Conclusion

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS3 The problem The Belgian Health Care Knowledge Centre (KCE) is a recently established government agency (2004) Small specialized library No specific budget was dedicated for buying an Integrated Library Management System The library catalogue was first held in EndNote : NO OPAC, no loan

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS4 The « Market » Avanti MicroLCS Emilda Evergreen (Open-ILS) GNUteca Koha Learning Access ILS Openbiblio PHPmylibrary PMB  

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS5 Selection criteria’s Mature open source project (No Beta) English required (+ French and Dutch) OS server = Windows 2003 (Not Linux) Ease of use (for non librarians) => Koha and PMB

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS6 Candidates KOHA The “oldest” open- source ILS (1999) Hundreds users Up to records PMB Since 2002 (formerly PhpMyBibli) Hundreds users (Belgian community) Up to records Installation unsuccessful  Installation successful

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS7 PMB Acquisition module Cataloguing module Books and Journals Authorities module Classification, multi-Thesaurus Circulation module SDI Current version = 2.2 (3.0 RC available) PHP, MySQL, Apache CSS UNIMARC, Z 39.50, UNICODE English, French, Dutch, Spanish, …

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS8 Installation & parameterization Creating a specific install protocole Install on a test machine Install on the server Create users Create classification Import records –XML file  –Z 

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS9 Customisation Export records to EndNote Help from a community member –2 PHP files –some HTML code

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS10 Launch Launch in March 2006 OPAC : > 3000 hits since then

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS11 Day to day use : PMB vs EndNote Back office Loan is easier Other functions remains to explore (SDI, loan directly by the user…) Z less efficient Front office Access far easier Identify books by browsing the categories Direct access to the last acquisitions

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS12 Conclusion (1) Choosing open-source software is not buying a pig in a poke No licence cost but still some IT budget (server) A librarian with good computer literacy can install PMB but an ICT will be required for others Time and obstinacy, have to find workaround to solve some problems Commercial firms sell services for Open- source ILS

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS13 Conclusion (2) Project initiation November/December 2004 Market pre- analysis March/April 2005 Market analysis update November 2005 Candidates evaluation November/December 2005 PMB installation protocol December 2005 Installation & parameterization February 2006 Official launch March 2006 Feeding the catalogue February/March 2006 Customisation March 2006

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS14 Conclusion (3) Using an open source software is also joining a community of users

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS15 Thank you for your attention ! Thank you for your attention !

13/09/2006, 10th EAHIL conf.Chalon & al. - Open-source ILS16 PMB instances records nancy.fr/pmb/opac_css/ a public health school a portal of public libraries