0 U N I V E R S I T Y O F C A L I F O R N I A University of California WORKING SMARTER

1 U N I V E R S I T Y O F C A L I F O R N I A Working Smarter Timeline Recommendations from Commission on the Future Presentation to the Regents Adoption of Resolution Regarding Administrative Efficiencies How We Got Here… “All Hands” Meeting and Establishment of Framework Finalize Work Plan and Approval of Schedule and Milestones (Project Owners) Implementation, Monitor Progress and Transition to Management Where We Are Going… May July March March weeks12-48 months Timing of the implementation of each initiative will vary as negotiated by the Sponsor and respective Project Owner Working Smarter’s objective is to achieve and maintain a level of administrative excellence equivalent to that of the University’s teaching and research enterprises

2 U N I V E R S I T Y O F C A L I F O R N I A Working Smarter Governance Structure  Advisory Group consists of the Academic Senate, COC, COVC, COVCA, CUCSA, ITLC and the Staff Advisor to the Regents  Executive Sponsor provides the official backing, resources, strategic direction and approval for the project  Project Owners will have overall responsibility for implementation Project organization strategy will ensure engagement of key stakeholders Advisory Group Executive Sponsor Project Owner Functional Teams Campus Managers Lead Staff Executive Steering Committee Nathan Brostrom EVP, Business Operations Mike Gottfredson EVC and Provost, UC Irvine John Plotts SVC, Finance and Administration, UC San Francisco Peter Taylor CFO, Systemwide CFO Division Tim White Chancellor, UC Riverside

3 U N I V E R S I T Y O F C A L I F O R N I A Human Capital Management System Tiger Teams San Diego Super Computing and eventually more… Business Software Campus and regional efforts already underway Extramural Fund Accounting System E-Procurement Organizational Excellence Operational Excellence Streamlined Administration Financial Systems Process Simplification Organizational Improvement at Individual Campuses Existing Regional / Collaborative Efforts Future Regional / Collaborative Efforts Restructuring Steering Cmte. Job Classification System E-Procurement Facilities Maintenance System Efficiencies Workgroup USHIP / GSHIP 1 and eventually more… 1 Undergraduate/Graduate Student Health Insurance Program

4 U N I V E R S I T Y O F C A L I F O R N I A Working Smarter Communications Strategy  The War Room  Website  SharePoint  Digital Signage (Security desk)  Regents Meetings Communications strategy is designed to engage the UC community and maintain the flow of information so that it is consistent and uninterrupted with the Project Owner responsible for communicating milestones

5 U N I V E R S I T Y O F C A L I F O R N I A Working Smarter - Initiatives Matrix Some initiatives are more mature but still require focus, drive and integration within the overall framework  Fiscal impact classifications  Cost savings  Cost avoidance  Opportunity cost avoidance  Revenue generation  Cash flow relief  Revenue reclassification  Milestones  Quick Wins  OP resources Additional categories for tracking purposes include: