Safer Internet plus INFO DAY 18 APRIL 2008 Budapest HOW TO PREPARE and SUBMIT A PROPOSAL Dr. Michael Busch European Commission DG Information Society & Media Unit E6 – eContent & Safer Internet

Safer Internet plus – 2008 call INFO DAY 2 Week 1 – a few days after the Info Day

Safer Internet plus – 2008 call INFO DAY 3 Let’s have a look at the calendar and talk to our partners

Safer Internet plus – 2008 call INFO DAY 4 WEEK 1: In view of the consortium meeting

Safer Internet plus – 2008 call INFO DAY 5 It was good to know about the FAQs

Safer Internet plus – 2008 call INFO DAY 6 Week 2: Consortium meeting Objectives of the meeting: Definition of roles and responsibilities  Overall administrative/financial co-ordinator  Technical co-ordinators if required Tasks’ and budget’s distribution Set up deadlines for drafts and input from partners Agree on a joint advisory board and system to collect letters of support

Safer Internet plus – 2008 call INFO DAY 7 Results of the meeting: this is the planning and I am the co-ordinator…

Safer Internet plus – 2008 call INFO DAY 8 Proposal submission: what to submit A proposal consists of three parts: –Part A: Forms A1, A2, A3 and A4 –Part B: Narrative Description of Work (DoW) –Part C: Forms C1 and C2 You must fill in and submit all three parts (forms A, B and C)

Safer Internet plus – 2008 call INFO DAY 9 What does it mean? My shopping list: Administrative forms: I have to fill in form A1 and A3 (budget)A1 and A3 I have to collect forms A2 and A4 from each partner (included the co-ordinator)A2 and A4 I have to collect forms C1 and C2 from all partners which are not public bodiesC1 and C2

Safer Internet plus – 2008 call INFO DAY 10 What does it mean? (cont.) Part BPart B: I have to prepare the first draft and send it to the partners for comments I have to collect from my partners:  all letters of support and list them in point 7.2 of part B;  description of their organisation, their role in the project and their key personnel (brief CV) for point 5 of part B.

Safer Internet plus – 2008 call INFO DAY 11 What does it mean? (cont.) Overall proposal: I have to prepare 1 unbound original + 5 bound copies of all parts I have to burn a CD-rom with xls files for the administrative files and pdf of part B I have to make sure that the proposal arrives at the Commission by the date and time set in the call

Safer Internet plus – 2008 call INFO DAY 12 What does it mean? (cont.) Last but not least… I have to go back to the Safer Internet Helpdesk in order to clarify one issue that after the consortium meeting is still pending.

Safer Internet plus – 2008 call INFO DAY 13 What does it mean? (cont.)

Safer Internet plus – 2008 call INFO DAY 14 What does it mean? (cont.)

Safer Internet plus – 2008 call INFO DAY 15 WEEK 2 and 3: Doubts while preparing the draft of Part B

Safer Internet plus – 2008 call INFO DAY 16 WEEKS 3-4: Doubts while preparing the draft

Safer Internet plus – 2008 call INFO DAY 17 WEEK 3: Doubts while preparing the budget… Q. Should I indicate the name of a potential subcontractor in the proposal? Q.To what extend the budget breakdown is « indicative »? Can we transfer money between cost categories? Q.We will receive some sponsorhip. Where should I mention this?

Safer Internet plus – 2008 call INFO DAY 18 Direct Costs (eligible for all project types)  Personnel costs: personnel working for the project  Travel & subsistence costs incurred for project according to usual rules of applicant  Subcontracting: identified in Part B of the proposal; bid offering best value for money  Other specific costs = costs not eligible under other mentioned cost categories, subject to Commission approval if not listed in grant agreement

Safer Internet plus – 2008 call INFO DAY 19 Indirect Cost  Overheads: Flat rate up to 30% of personnel costs.  general management and administration costs  depreciation of buildings and equipment  rent, heating, water, electricity, office furniture  personal computers, office supplies including printer ink and stationery  telecommunications and postal charges.

Safer Internet plus – 2008 call INFO DAY 20 Week 4: doubts while collecting A Forms

Safer Internet plus – 2008 call INFO DAY 21

Safer Internet plus – 2008 call INFO DAY 22 WEEK 4/5: self assessment: using the IARs

Safer Internet plus – 2008 call INFO DAY 23 Week 6 = 28 May = deadline for proposal to arrive in Luxembourg THANK YOU! Safer Internet plus Helpdesk: Safer Internet plus web site: