Time Management -;do Aoa:yfkg _ - Bharat Thapa

You can't manage time. It just is. What you really manage is your activity during time. -- David AllenDavid Allen

Time Management It is managing ourselves in relation to time. Time management is setting priorities of our activities during the period of time.

"Time only seems to matter when it's running out.” - Peter Strup “Time is a created thing. To say 'I don't have time,' is like saying, 'I don't want to.” — Lao-Tzu

Time management doesn’t “just happen” for anyone it is a skill that must be worked on, and most people find it a life- long challenge

Time…… Time is free; but it is priceless You can not own it ; but you can use it You can not keep it ; but you can spend it Once you lost it ; you can never get it back - Harvey Mackay

Why time management ? Dream / Discover Design & Delivery

“ The challenge is not to manage time, but to manage ourselves ” - Stephen R. Covey

The Present Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present

If you can manage your time more effectively, you will; Be more efficient Achieve greater success Certainly feel healthier, more energetic, and better mood

11 Organizational Benefits of Time Management The organizational benefits are :  Improved productivity  Better performance  Increased profitability  Better use of the human and non-human resources

The organizational benefits are : Improved planning and control Better alignment of activities Reduction of stress

Myths about Time Management Time management is nothing but common sense. I did well even in school, so I must be managing my time effectively. Time Management? I work better under pressure. It takes all the fun out of life!!! No matter what I do, I won’t have enough time!

Few useful Methods of Time Management 1.Keeping diary / Work schedule / Work calendar (To- do-list)

SundayMondayTuesdayWednesdayThursdayFriday Saturday 8am 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm Sample Weekly Schedule Year: Month: Week___ (from____ to_____)

Few useful Methods of Time Management ………. 2. Pickle Jar Theory (Jeremy Wright)

Few useful Methods of Time Management …. 3. Delegation You can’t do everything yourself You can accomplish a lot more with the help of staff Grant authority with responsibility. Increases employee participation, involvement, commitment Shows trust and respect of employees Delegation is not dumping 4. Prioritization

18 Importance Urgency Priority 1 Priority 2 Priority 3 Priority

5 4 D Theory  DO  Delay  Delegate  Dump 6. Four quadrant Theory (Time Matrix) Few useful Methods of Time Management ….

20 Time Matrix Q1 Q3 Q2 Q4 Crises / Deadlines Prevention, Relationship Building, Planning, Recreation Interruptions, Some Meetings, Popular Activities Pleasant Activities Good for nothing UrgentNot Urgent Important Not Important

21 Q-1 (Important & Urgent) Being in Quadrant 1 brings – Stress – Burnout (Exhausted) – Crises management – Firefighting – Focus on the immediate

22 Q-2 ( Urgent but not important) Being in Quadrant 2 brings – Short term focus – Crises management – Low value on goals – Feeling of victimization – Shallow relationships

23 Quadrants 4 (often 3 also) (Not Urgent and Not important) Cycling between Quadrants 4 &3 brings: – Total irresponsibility – High dependency on others for basics – Short career path in the organization

Any Questions ?

- Bharat Thapa Director of Studies Nepal Administrative Staff College Mobile: ;