Welcome To The Intern Management System (IMS) New District KTIP Coordinator Training

Click

Modules New District Coordinator Main Page Create COEs View TEs Review, check status and submit RTTs and RTIYs Confirmation of Employment (COE) Create, edit and view COEs View Teacher Educator assignments Resource Teacher Timesheet (RTT) Review, check status and submit timesheets to EPSB Record of Teacher Internship Year (RTIY) Review, check status and submit Final Report to EPSB

COE – Create COE Step 1 - Intern Information Click on “Create COE” Enter SSN of the intern and click “Get Intern Info” An error will appear if the SSN is not in the database or the intern does not have the proper credentials. If the intern is found with the proper credentials, the intern’s name and address information will be populated automatically. Review & Update intern’s demographic information Select the school to which the intern will be assigned Your district is pre-selected and the school list is based upon your district The school you select will determine the available principals for the committee Select the semester of internship Aug-May will be pre-selected Enter the beginning date of the internship Format must be MM/DD/YYYY Click “Save and Continue” to save this information and go to the next step or click “Save & Exit” to save this page and leave the system

Click

COE – Create COE Step 2 – Assign Committee Enter the SSN of the resource teacher for this internship. The resource teacher must have KTIP training. Select the principal for this internship from the dropdown list. The principal list is generated by the school you selected on the Intern Information page. If the principal you want to assign isn’t listed, have your LEAD coordinator, human resource director/designee assign the role in the District Role Manager application. Click “Validate and Assign Committee” This will check to see if the Resource Teacher is trained and create the committee assignment. If the committee is valid, the members will be displayed with their role. If you have the assignments you want, click “Save and Continue” to go to the next step or “Save and Exit” to leave the system. If you want to assign different committee members, simply enter new committee members and click “Validate and Assign Committee” again. Review data for accuracy Click “Save and Continue”

Key number Click Click

Click

COE – Create COE Step 3 – Job Information Enter job information by selecting from the drop down menus New feature – select Teacher or Speech Pathologist from the list Click the “Insert Above Data” button to make the job assignment To add another assignment, repeat this process. All assignments will be listed in a table beneath the “Insert Above Data” button To remove an assignment, click the “Remove” link under the LEAD Course Information: To edit an assignment, click the “Edit” link under the LEAD Course Information: If you have the assignment you want, click “Save and Continue” to go to the next step or “Save and Exit” to leave the system

Click

Click

COE – Create COE Step 4 – Review COE Click on the COE to view The COE will open Adobe Reader in a new window. To return to the Review COE page, simply close the COE window You must have Adobe Reader installed to view the COE. If the COE does not open, contact your technology support staff to verify you have a current version of Adobe Reader configured to work with your web browser To submit the COE to EPSB for approval, click the “Submit to EPSB for Approval” button You will receive the message “The COE has been submitted to EPSB for Approval”

Click

COE – View/Edit COE COEs are grouped by status Denied (denied by EPSB) Incomplete (started by district, but not submitted to EPSB) Pending (submitted to EPSB, but not approved) Approved (approved by EPSB) Denied (denied by EPSB) Resigned (approved, but then resigned)

RTT - Status Resource Teachers listed alphabetically with status indicated Where available, click a function: View – opens the timesheet in a new window Reject – returns timesheet to RT for edits and generates an email to the RT with concerns Submit to EPSB – sends timesheet to EPSB

RTIY - Status Select an intern View status of each report Where available, click a function: View – opens the report in a new window Submit to EPSB – submits interim or final report to EPSB

Professional Learning and Assessment (PLA) KTIP Contacts Sherri Henley – sherri.henley@ky.gov Sharon Salsman – sharon.salsman@ky.gov Phone: (502)-564-4606 Toll free: 1-888-598-7667 www.epsb.ky.gov