Using CERIF-based CRIS to support the academic and research community: emerging services in Greece Nikos Houssos National Documentation Centre / National Hellenic Research Foundation, Greece euroCRIS Task Group Leader: CRIS Architecture and Development

Agenda Overview of the Greek research ecosystem Structure of emerging national CRIS infrastructure in Greece Services to the research community The role of CERIF CRIS and interoperability euroCRIS membership meeting, Amsterdam, Nov 2014

Greece - Research community demographics 22 Universities, 18 Technological Educational Institutes, 13 Research Centres researchers, FTEs (2011) Permanent research personnel of public organisations: About researchers Source: Sachini E., Malliou N., Ieromnimon T., (2014), Research & Development Expenditure and Personnel in Greece in 2011, National Documentation Centre. ISBN: Available at euroCRIS membership meeting, Amsterdam, Nov 2014

Greece - Research community demographics Researcher distribution per organisation type euroCRIS membership meeting, Amsterdam, Nov 2014

Greece - Research community demographics Researcher distribution to Universities euroCRIS membership meeting, Amsterdam, Nov 2014

Greek research output profile About publications indexed every year by WoS / Scopus Steady increase in the last 20 years Source: Sachini E., Malliou N., Houssos, N. Karaiskos, D., (2012), Greek Scientific Publications. Bibliometric Analysis of Greek Publications in Scientific Journals (WoS – Scopus). National Documentation Centre. Available at dimosiefseis/ekdoseis-EKThttp://metrics.ekt.gr/en/epistimonikes- dimosiefseis/ekdoseis-EKT euroCRIS membership meeting, Amsterdam, Nov 2014

Number of publications produced in Greece euroCRIS membership meeting, Amsterdam, Nov 2014

Emerging Greek CRIS infrastructure - structure Each organisation operates its own institutional CRIS system Policies, procedures and workflows at the institutional level All institutional CRIS systems are based on the same CRIS software platform CRIS software developed by EKT (Native CERIF database) A central aggregator will provide a unified point of access to the entire information CERIF XML is used for interoperability euroCRIS membership meeting, Amsterdam, Nov 2014

Support to institutions CRIS software – including documentation for installation, configuration, usage Software distribution system Including certification procedure, notifications for new releases, versioning Online helpdesk for support Semantics – vocabularies CERIF standard semantics and additional vocabularies specific to the Greek environment Tools for data import to the CERIF database CERIF XML Excel / CSV and Dublin Core through an open source library (Biblio-transformation- engine, BTE – github.com/EKT/Biblio-Transformation-Engine) euroCRIS membership meeting, Amsterdam, Nov 2014

Greek CRIS infrastructure – development status Development started in September 2013 – ends December 2014 Software platform in pilot in two institutions since summer 2014 National Hellenic Research Foundation, University of Patras Software distributed to further 13 institutions – November 2014 Individual CRIS systems and aggregator in operation within 2015 euroCRIS membership meeting, Amsterdam, Nov 2014

The CRIS software platform - overview Native CERIF database - support all CERIF entities Java, Spring, JPA, Elastic Search, jQuery Based on the open source CERIF-JPA library – used for the CERIF reference implementation Search, faceted browsing User interface (web forms) for editing all entities and semantic layer Advanced support for data management / approval workflows Sophisticated user roles / authorization Security, Single Sign-On, integration with LDAP Reporting Highly configurable euroCRIS membership meeting, Amsterdam, Nov 2014

The CRIS software platform - interoperability Native CERIF database underlies institutional systems and the aggregator CERIF XML bulk import (entities and semantic layer) Compliance with the OpenAIRE CRIS guidelines – CERIF XML over OAI- PMH Implemented for public review version – planned support for final release CERIF API support Implemented for first API draft – planned support for final release Single Sign-On (Shibboleth), integration with LDAP euroCRIS membership meeting, Amsterdam, Nov 2014

Greek Researcher Directory – researchers.gr Database of Greek Researchers Researchers in Greek organisations and Greek researchers abroad Access only to researchers – registration only by invitation Extremely easy interface for researchers to update their profile (one-click functions) Pre-loaded information for permanent personnel of Greek public research performing organisations Automatic loading of information from sources: CrossRef, PubMed, Microsoft Academic Search, DBLP, Greek Books in Print Link publications to researchers – automatic mechanisms Automatic recognition of references from researcher CVs Export profile in CERIF XML euroCRIS membership meeting, Amsterdam, Nov 2014

Greek Researcher Directory – Researcher Profile Affiliations Education Research expertise – disciplines (Frascati) and keywords Identifiers ORCID, MAS ID, Scopus Author ID, ResearcherID, … Awards / Distinctions Best paper awards, Journal Editorships, Scientific Society Fellowships, … Publications Journals, Conference Proceedings including impact figures Projects (in development) euroCRIS membership meeting, Amsterdam, Nov 2014

Greek Researcher Directory - interoperability User profiles updated semi-automatically User profile data available in CERIF XML Data provided back to organisations (pilot with two Greek institutions) Export of a report according to the requirements of the Greek Higher Education Quality Authority (includes publications, journals) euroCRIS membership meeting, Amsterdam, Nov 2014

Greek Researcher Directory – figures and uptake registered researchers More than 45% of researchers have updated their profile themselves More than publications added to profiles More than publications linked with researchers High traffic after periodic user notifications Smooth user support through helpdesk euroCRIS membership meeting, Amsterdam, Nov 2014

Acknowledgements The work presented in this article has been partly supported by the project "National Information System for Research & Technology/Social Networks-User Generated Content" (Project ID ) Co-funded by Greece and the European Union- European Regional Development Fund through the Operational Programme "Digital Convergence" (NSFR) Digital Libraries Conference, September 2014, London, UK 26

Thank you for your attention! More info: nhoussos AT ekt.gr euroCRIS membership meeting, Amsterdam, Nov 2014