On & Off Campus: The Do’s and Don’ts Employment

HOW TO STAY IN VALID VISA STATUS Do Not Work, off-campus, unless specifically authorized by a DSO/RO or ARO or the Immigration service. Authorization = new I-20 or a new DS2019 Authorization = BEFORE beginning employment

O N CAMPUS EMPLOYMENT F-1 students & J-1 students A maximum of 20 hours per week when school is in session. A maximum of 40 hours per week during official school breaks if you are maintaining status and if Student Employment office (SEO) allows J-1 students ONLY MUST obtain sponsor approval before being eligible to work on campus – request form can be found on our website forms

O N CAMPUS EMPLOYMENT Steps before taking a position: Ensure that you are currently registered for 12/9 credit hours or more. Find a position on campus. Read the section on SEO Employement Eligibility Card Requirements before going to the SEO officeSEO Employement Eligibility Card Requirements J-1s fill out the J-1 employment Authorization form Steps before taking a position: Be registered FULL TIME Find a position on campus. Read the section on SEO Employment Eligibility Card Requirements before going to the SEO office SEO Employment Eligibility Card Requirements J-1 students fill out the J-1 employment Authorization form on ISS Website

T O GET AN SEO E MPLOYMENT E LIGIBILITY C ARD Get a Hire Form from your on campus employer I-9 Verification Process: Complete the I-9 form. Log-on to I-9 Express by going to Take your original required documentsrequired documents (I-20 or DS2019, Passport, I-94 Information) to the SEO to fill out the remaining part of the I-9 form

S OCIAL S ECURITY N UMBER In order to continue working on campus, you MUST have a social security number. Documents you need in order to apply for SSN: Hire Form (with signatures in blue from Supervisor & ISS) A completed Social Security Application form (ISS Office will give you the application) Passport, I-20/DS2019, visa I-94 number Access: www. CBP.gov/I94www. CBP.gov/I94

P LEASE NOTE … You will be given a Social Security Application form to fill-out. You MUST list your name on line 1 of the application EXACTLY as it appears on your I-20, visa and passport biographical page to avoid delays in processing your application.

I MPORTANT R EMINDER : Must have on-campus job to apply for a social security number. Students who accept employment at RIT must be willing to fulfill the commitment to their employer. If circumstances change and you are no longer able to work please give your employer a minimum of 2 weeks notice

S OCIAL S ECURITY N UMBER (SSN) When you go to the social security office, please request a receipt confirming submission of your application Paychecks will be distributed through the ISS office until you get your SSN card. Failure to apply for a social security number will result in termination of your employment. And – RIT will be fined

C AN I WORK OFF - CAMPUS ? There are three types of off-campus employment: Curricular Practical Training (CPT) Optional Practical Training (OPT) Academic Training (AT) For all types, you must first have been enrolled full time for a full academic year (Spring & Fall semester consecutive)

OFF CAMPUS EMPLOYMENT Some Bachelor Degrees require co-op, some don’t. Not all departments allow CPT/AT, and each department has different policies. Remember: 1 academic year in status before you can work off campus (Spring & Fall semester consecutive) Make an appointment with International Student Services as soon as you have registered for co-op credit. Bring a copy of your job offer letter showing the company name, address, start and end date. We will then issue you a new I-20/DS2019 with CPT/AT authorization so you can legally work for your employer.

IMPORTANT NOTE Do NOT start working until ISS issues you a new CPT I-20 OR Academic Training DS2019. Working without authorization is illegal

O PTIONAL P RACTICAL T RAINING (OPT) OPT = 12 months work authorization in your field of study after you graduate. OPT authorization is granted by USCIS To be eligible: You must have LESS than 365 days of full-time CPT. You do not need a job offer, but once you are approved for OPT, the 12 months will begin, whether or not you actually find work. Unemployment is limited to 90 days.

EMPLOYMENT WORKSHOPS ISS offers CPT, OPT and AT workshops for F-1 & J-1 students every semester – a schedule of upcoming workshops will be sent via your RIT . Please attend workshops to get all your questions answered

J-1 A CADEMIC T RAINING Academic Training (AT) can be authorized for as many months as the J-1 has been attending school as a full time student – however never more than 18 months – remember this is pre and post completion Must obtain sponsor approval before beginning Must have a job offer before program ends Remember the approval process - *Sponsored J-1 students will need permission from sponsor to seek employment (RIT, Fulbright CBIE, SACM, MESCyT, etc.).

C AN I V OLUNTEER ? All off-campus work requires authorization. This includes volunteering or working for free. The only exception is for jobs where no one is ever paid (example: volunteer food server at a church soup kitchen for the poor). If you are doing something that another person could be doing for pay, it is work and needs authorization/permission from ISS.

T AX I NFORMATION NY State and Federal Taxes will/should be deducted by your employer and sent to the government. You must file a tax return every year. Social Security tax and Medicare tax should not be deducted from your paychecks RIT offers on-line software and several work shops for filing taxes prior to the April tax return filing deadline.

An Introduction to GLACIER for International Student Employees

W HAT IS GLACIER? The United States has different rules on how to tax International Employees GLACIER is the tax software that RIT uses to manage the taxation of our International Employees GLACIER is an online system, you can get on it from any device that has internet access

H OW DO I USE GLACIER? When you start your job on campus Keithaleen Jones will send you 2 s 1. #1 will have detailed instructions on how to use GLACIER It will come from 2. #2 will have a temporary username and password for you to use to login to GLACIER It will come from Read these 2 s very carefully - they will include everything you need to complete GLACIER

W HAT IF I NEED H ELP ? If you are confused about anything, need help, or have questions PLEASE contact Keithaleen Jones! You are always welcome to go visit Keithaleen Jones in the Payroll Office: Eastman Hall (building #1) – the tall building across from the SAU Next door to the Registrar’s Office (where you got your ID card) Ask to see Keithaleen Jones

QUESTIONS ??