STUDENT WORK AUTHORIZATION WORKFLOW Laurie Armstrong Sargent Assistant Director, Student Employment Makayla Patrick SharePoint Manager July 31, 2015 Coeur.

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Presentation transcript:

STUDENT WORK AUTHORIZATION WORKFLOW Laurie Armstrong Sargent Assistant Director, Student Employment Makayla Patrick SharePoint Manager July 31, 2015 Coeur d’Alene, Idaho

WHAT ARE THE ADVANTAGES OF CREATING A CUSTOM SHAREPOINT WORKFLOW FOR YOUR STUDENT WORK AUTHORIZATION FORMS?  Forms all in one place  Status at a glance  End users have access  Easy reporting capability  All modifications attached to original position  Records for auditors Coeur d’Alene, Idaho

NUMBERS Average 1,700 during the academic year Average 350 during summer Coeur d’Alene, Idaho

RULES FOR EMPLOYMENT Coeur d’Alene, Idaho

END USER (DEPARTMENT) SUBMITS THE FORM Coeur d’Alene, Idaho

STUDENT Coeur d’Alene, Idaho

STUDENT SECTION Coeur d’Alene, Idaho

STUDENT EMPLOYMENT SECTION Coeur d’Alene, Idaho

STATUS CHOICES  Pending Employment Review  Pending Work Study Switch  Waiting on I9  Ready for Datatel  Complete Coeur d’Alene, Idaho

TO END USER Coeur d’Alene, Idaho

MODIFICATIONS Coeur d’Alene, Idaho

MODIFICATION FIELDS Coeur d’Alene, Idaho

WHAT IF I WANT TO REHIRE MY STUDENT EMPLOYEE? Coeur d’Alene, Idaho

THANK YOU! Laurie Armstrong Sargent, Assistant Director, Student Employment Makayla Patrick, SharePoint Manager Coeur d’Alene, Idaho