Consumers, Health And Food Executive Agency Infoday: Third Health Programme , Work Plan 2015 Warsaw, 30 June 2015 Hristina Mileva European Commission Consumers, Health, Agriculture and Food Executive Agency 1

Consumers, Health And Food Executive Agency Content: CHAFEA WP 2015: o topics; o who can participate; o financing instruments Electronic submission system Evaluation Content of the proposals 2

Consumers, Health And Food Executive Agency Consumers, Health, Agriculture and Food Executive Agency Established on the basis of Commission Decision from 15 December 2004 Created on 1/1/2005 Located in Luxembourg Operational since 2006 as “ Public Health Executive Agency ” (PHEA) Mandate extended in June 2008 and in December 2013 Lifetime extension until December 2024 Implementation of Union programmes in the field of consumers, health, agriculture and food 3

Consumers, Health And Food Executive Agency Consumers, Health, Agriculture and Food Executive Agency Staff for the Health Programme: 10 Project officers + head scientific unit + programme coordinator + 3 project assistants 10 Financial officers Administrative unit: IT support, accountancy, internal audit, communication 4

Consumers, Health And Food Executive Agency Roles of the Agency and the Commission CHAFEA: Manages the health projects and related events Disseminates know-how and best practices Fosters exchange of information and co- ordination between all players and with other community and national activities Feeds back projects ’ results to DG SANCO and other policy makers The Commission: Sets priorities in the annual work planes Liaises with the Member States 5

Consumers, Health And Food Executive Agency Chafea Dissemination Activities Brochures, Webpages, Databases

Consumers, Health And Food Executive Agency Publications

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Consumers, Health And Food Executive Agency 10 Implementing the Health Programme ( )

Consumers, Health And Food Executive Agency 3rd Health Programme – thematic priorities 1.Promote health, prevent diseases, and foster supportive environments for healthy lifestyles taking into account the ‘health in all policies’ principle 2.Protect Union citizens from serious cross-border health threats 3.Contribute to innovative, efficient and sustainable health systems 4.Facilitate access to better and safer healthcare for Union citizens 11

Consumers, Health And Food Executive Agency Work Plan 2015 Adopted on o2 June 2015 Total budget available: EUR 12

Consumers, Health And Food Executive Agency Call 2015: Projects All projects should: provide high added value at EU level; involve at least three partners (separate legal entities) from different countries; be innovative, and normally last no longer than three years. Co-funding: 60% - up to 80% - exceptional utility 13

Consumers, Health And Food Executive Agency Exceptional utility Co-funding may be up to 80% 3 criteria: At least 60 % of the total budget of the action is used to fund staff At least 30% of the budget of the proposed action is allocated to Member States whose gross national income (GNI) per inhabitant is less than 90 % of the Union average. The proposal demonstrates excellence in furthering public health in Europe and has a very high EU added value. It is your responsibility to ensure that the proposal complies with criteria 1 & 2 14

Consumers, Health And Food Executive Agency Call 2015: Projects Call open: 5 June 2015 Call close: :00:00 (Brussels local time) NEW: Electronic submission system 15

Consumers, Health And Food Executive Agency 16 Call 2015: PROJECTS TITLE Gathering knowledge and exchanging best practices on measures reducing availability of alcoholic beverages ACTIVITIES The activities will aim at testing methods/tools and at identifying good practices on reducing heavy episodic drinking amongst young people in different settings and different MS through measures reducing availability of alcoholic drinks. Amount: € (single PJ)

Consumers, Health And Food Executive Agency 17 Call 2015: PROJECTS TITLE Early diagnosis and treatment of viral hepatitis ACTIVITIES The project will support the development of national hepatitis strategies, screening and treatment guidelines, taking into account available treatment options. AMOUNT: € (single PJ)

Consumers, Health And Food Executive Agency 18 Call 2015: PROJECTS TITLE Early diagnosis of tuberculosis ACTIVITIES The activities will aim at improving early diagnosis, strengthening integration of care, and outreach strategies in the community and in prison settings, and will draw on evidence and best practice from low- and high-incidence countries. AMOUNT: € (single PJ)

Consumers, Health And Food Executive Agency 19 Call 2015: PROJECTS TITLE Support for the implementation and scaling up of good practices in the areas of integrated care, frailty prevention, adherence to medical plans and age-friendly communities ACTIVITIES The project will be built upon previous work conducted in these areas, the activities to be addressed will include: (i) identification of benchmarks focusing on successful local interventions with high transferability potential and (ii) support to the twinning, coaching, and/or scaling up of identified good practices on integrating health and social care in age-friendly community Settings. AMOUNT: € (single PJ)

Consumers, Health And Food Executive Agency 20 Call 2015: PROJECTS TITLE Common assessment methodology on quality, safety and efficacy of transplantation therapies. ACTIVITIES The project will develop a framework for assessing and verifying the quality, safety and efficacy of therapies with human tissues and cells. They should include criteria, parameters and methodologies for evaluation. AMOUNT: € (single PJ)

Consumers, Health And Food Executive Agency Actions co-financed with Member States authorities – Joint Actions Joint Actions have a clear EU added value Co-funding 60% / 80% Country eligibility: MS /EEA NEW:NEW: direct grant to named beneficiaries MS: nominate participants prior to invitation to prepare proposal Can nominate: Competent authorities Public sector bodies / NGO – via a transparent procedure 21

Consumers, Health And Food Executive Agency Nominations Letter to the Permanent Representations in the EU sent on 05 June 2015 Deadline for submission – 09 October 2015 New: online submission ons2Q15HealthProgramme ons2Q15HealthProgramme The password is: JA2015 For assistance: 22

Consumers, Health And Food Executive Agency

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Consumers, Health And Food Executive Agency JOINT ACTIONS TITLE Health Technology Assessment cooperation ACTIONS Will be built on results achieved so far by the previous Joint Action (EUnetHTA ) and the HTA Network strategy of October 2014, this action will be taken forward by national bodies mandated in this field to define a sustainable working model for all Member States willing to cooperate on HTA. More specifically this JA will strengthen the production of scientific joint work resulting in reports, guidelines and joint scientific initiatives. AMOUNT: €

Consumers, Health And Food Executive Agency JOINT ACTIONS TITLE Prevention of frailty ACTIVITIES Will foster a holistic approach to long-term conditions of the elderly that addresses frailty and its relationship with chronic disease; will generate knowledge about the risk factors as well as better definitions of risk groups and evidence-based interventions that can be offered earlier and tailored to individual’s needs. AMOUNT: €

Consumers, Health And Food Executive Agency JOINT ACTIONS TITLE Market surveillance of medical devices ACTIVITIES Will promote cooperation between MS allowing development of best practice, training and knowledge and resource sharing concerning the implementation of the medical device legislation, in particular in relation to Member States tasks such as the market surveillance of devices. AMOUNT: €

Consumers, Health And Food Executive Agency JOINT ACTIONS TITLE Rare cancers ACTIVITIES Will produce recommendations on policy developments in order to: recommend an operational definition on rare cancers analysing the impact of this in aspects related to registers and orphan medicinal products policy; spread knowledge and good practice guidelines on rare cancers with a view to ensure timely and appropriate diagnoses and care; address obstacles to patients’ access to appropriate therapies; develop an European reference network concept for the treatment of patients with rare cancers across the EU. AMOUNT: €

Consumers, Health And Food Executive Agency Operating Grants 2015 What is an operating grant? Co-finance core operating costs for non-governmental bodies Cover a period that is equivalent to its one accounting year. 60 percent of expenditures can be covered (in cases of exceptional utility, the EU contribution can be 80%). Total budget: EUR 29

Consumers, Health And Food Executive Agency Who can apply for operating grant? Open for applications by single bodies (not consortia) - legally established in a country participating in the 3HP; Type of organization - non-governmental bodies or networks hosted by a non-governmental, non-profit body. Important – applicants have to be: Non-governmental, non-profit-making and independent of industry, commercial and business or other conflicting interests; Working in the public health area, play an effective role in civil dialogue processes at Union level and pursue at least one of the specific objectives of the Programme; Active at Union level and in at least half of the Member States, and have a balanced geographical coverage of the Union. 30

Consumers, Health And Food Executive Agency New Framework partnership agreement (FPA) 2015 – 2017 Specific grant agreement (SGA) Only those who have a FPA will be invited to send a proposal for a SGA For 1 accounting year Deadline: 15 September

Consumers, Health And Food Executive Agency Open calls for tenders 2015 Published on CHAFEA web and in TED (Tenders Electronic Daily) If interested: register to receive information when published Total budget: EUR 32

Consumers, Health And Food Executive Agency Who can participate? Natural and legal persons from: The Member States of the European Union European Economic Area (Norway, Iceland and Liechtenstein) Types of tenderer: -Single tenderer -Single Tenderer with Subcontractor -Consortium -Consortium with Subcontractor

Consumers, Health And Food Executive Agency Open calls for tenders in 2015 Surveys and target prevention projects for training of health professionals in the area of HIV/AIDS; Tobacco legislation - provision of technical and scientific input and tailor-made tools to prepare and adopt cost-effective measures against smoking on the EU level, as well as to support the implementation of the existing policies; Public health preparedness and response training and exercises; 34

Consumers, Health And Food Executive Agency Open calls for tenders in 2015 Health innovation and e-Health: Use of e- Health and Big Data in Healthcare Policy and Research; Use of SNOMED Clinical Terms terminology for cross-border exchange of medical data; ESIF support in the area of health: building knowledge and capacities for monitoring and implementation, supporting innovation and effectiveness; Health System Performance Assessment 35

Consumers, Health And Food Executive Agency Open calls for tenders in 2015 Scientific and technical assistance for scientific committees, the Expert Panel on effective ways of investing in health and public health policies; Impact of health systems on health status of the population Implementation of Cross-border healthcare Directive and development of European Reference Networks; 36

Consumers, Health And Food Executive Agency Open calls for tenders in 2015 Preparatory work to set up a framework for a sustainable EU collaboration on patient safety and quality of care; Development of open source software for the labelling of human tissues and cells for human application with the Single European Code 37

Consumers, Health And Food Executive Agency Submission 2015 On-line submission system used for H2020 and other programmes No paper / submission ! Information will be on CHAFEA, SANTE web and the Participant Portal Evaluation & grant agreement: on-line 38

Consumers, Health And Food Executive Agency Electronic submission - important steps Get an ECAS account Register in the beneficiary registry Search for a call Create a submission Part A Part B Annex 39

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Consumers, Health And Food Executive Agency 47 Third Health Programme preparing a project proposal

Consumers, Health And Food Executive Agency Proposals received Instruments Total Projects Conferences Operating Grants Joint Actions Total

Consumers, Health And Food Executive Agency Country participation during 2HP

Consumers, Health And Food Executive Agency Criteria to be evaluated Eligibility criteria Exclusion criteria Selection criteria Award criteria 50

Consumers, Health And Food Executive Agency Eligibility criteria Applicants must be legally established. Only applicants from the 28 EU Member States plus Norway and Iceland can apply. A project proposal must be submitted by at least 3 different legal entities. 51

Consumers, Health And Food Executive Agency Exclusion criteria Exclusion from participation: being bankrupt, convicted of an offence concerning professional conduct, guilty of grave professional misconduct not in compliance with their obligations relating to the payment of taxes Exclusion from granting procedure: conflict of interest guilty of misrepresenting the information required by the Agency 52

Consumers, Health And Food Executive Agency Selection criteria Financial viability Not if < € EU co-funding or if public If > € > attach audit report Self-check must be performed If the self-check result is "weak" do not be discouraged from applying! Operational capacity Self-declaration Provide information on capacity 53

Consumers, Health And Food Executive Agency Award criteria-I Maximum pointsThresholdThreshold in % of max. points 1 – policy relevance 10880% 2 – technical quality 10660% 3 – management quality 10660% 4 – budget adequacy 10660% TOTAL

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Consumers, Health And Food Executive Agency Different entities can be involved in a project Project coordinator Other beneficiaries Affiliated entities Several entities form one for the purpose of the action Legal and/or financial link to another beneficiary Must comply with eligibility criteria Subcontractors Do not sign grant agreement Get 100% of the cost reimbursed Collaborating stakeholders Do not sign the grant agreement Cost not eligible 57

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Consumers, Health And Food Executive Agency Electronic submission system Part A administrative "form": title, keywords, abstract, partners, overview budget (60/80%), checklist with criteria Part B free-flow text, according to template (PDF) You need to write your own proposals Template gives the mandatory structure 59

Consumers, Health And Food Executive Agency Technical Part Maximum 80 pages 50 pages for the technical description 30 pages for the budget tables One table per partner Overview table with person months per deliverable 60

Consumers, Health And Food Executive Agency Technical Part 1.Problem analysis including evidence base 2.General objective of the project 2.1. Specific objective(s) of the project 3.Target groups 4.Political Relevance 4.1. Contribution to the EU Health Programme and its annual work plan 4.2. Adequacy of the project with social, cultural and political context 4.3. Social and economic impact 4.4. Pertinence of geographical coverage 4.5. Strategic relevance and EU added value and innovation 61

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Consumers, Health And Food Executive Agency Technical Part of the proposal 5.Methods and means 6.Expected outcomes 7.Work packages 7.1. Overview on work packages 7.2. Work package descriptions 7.3. Timetable or Gantt Chart 63

Consumers, Health And Food Executive Agency Technical Part of the proposal 8.Milestones and Deliverables Note: deliverables at M18 needed ! No limit on how many deliverables ! 9.Project management structure 9.1. Quality of the partnership 9.2. Capacity of the staff 9.3. External and internal risk analysis and contingency planning 9.4. Financial management 64

Consumers, Health And Food Executive Agency Technical Part of the proposal 10. BUDGET 10.1 Staff 10.2 Subcontracting 10.3 Other costs 10.4 Indirect costs  Each partner should prepare a budget table & submit to coordinator  Budget shifts without amendment Applicant Number/ Short Name (If affiliated entity: Affiliated to which Applicant number/Short name) (A) Direct personnel costsPersons Total Person- month Total Costs (€) of (A) Justification (B) Direct costs of sub-contractingCosts (€)Task(s)/Justification (please repeat line for each subcontract foreseen) Total Costs (€) of (B) Justification (C) Other direct costs (C.1) TravelCosts (€)Justification (C.2) EquipmentCosts (€)Justification (C.3) Other goods and servicesCosts (€)Justification Total Costs (€) of (C) (D) Indirect CostsTotal Costs (€) (Max. 7% on A, B and C) Total estimated eligible costs

Consumers, Health And Food Executive Agency Technical Part of the proposal 11.Previous and current grants relevant to the programme (limited to the last 3 years) 12.Current applications relevant to the programme 13.Exceptional Utility 14.Collaborating stakeholders - table 66

Consumers, Health And Food Executive Agency PART B Follow the template Proposal must be submitted in PDF Proposal can be changed / resubmitted before the deadline It is the coordinator's responsibility to up-load the correct file at the time of the deadline! 67

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Consumers, Health And Food Executive Agency Annex If an applicant requests > € EU co-funding, an audit report must be attached 70

Consumers, Health And Food Executive Agency Evaluation of proposals Screening check completeness, allocation to evaluators 2. Financial & organisational analysis check compliance with the selection criteria 3. Evaluation of compliance with award criteria External Experts 4.Consensus meeting Chaired by a project officer. Outcome: consensus evaluation report 5.Evaluation committee Based on ranking: a) Ensure compliance with criteria b) Exclude potential duplication c) Decide on funding based on proposed co-funding and available budget 7.Adaptation 8.Award decision grant agreement

Consumers, Health And Food Executive Agency Electronic Grant preparation Grant preparation online Electronic signature by PLSIGN defined by LEAR (Legal entity authorised representative) – no paper copies of grant agreement Partners join the agreement after signature Monitoring and reporting online: Deliverables, Payment requests, Reports, etc. 72

Consumers, Health And Food Executive Agency 73 Thank you for your attention and interest /